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HomeMy WebLinkAbout2010-017-1199 - 2010 Transportation Enhancement Program City of Miami Gardens Agenda Cover Memo Council Meeting Date: January 27, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: MPO Transportation Enhancement Grant Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name Danny Crew, City Manager Department: Planning and Zoning Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE MIAMI-DADE METROPOLITAN PLANNING ORGANIZATION YEAR 2010 TRANSPORTATION ENHANCEMENT PROGRAM (“TEP”) GRANT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background Miami-Dade Metropolitan Planning Organization (MPO) has issued its Year 2010 Transportation Enhancement Program (TEP) funding cycle solicitation that includes an application and guidelines. The projects prioritized in this cycle will be included in the MPO’s 2012 Transportation Improvement Program (TIP). Completed applications are due on Friday, March 5, 2010. The TEP is an element of the Federal Highway Administration’s Surface Transportation Program that provides funds for the development of “non-traditional” transportation projects. Applications may be submitted by municipal governments or any other county, state or federal governmental body. Current Situation A proposal is being outlined to apply for the TEP funds for City-wide Sidewalks and Trail Enhancements. This project will construct City sidewalks and also implement the City’s Recreational Trails Master Plan in Rolling Oaks Park. This project will be coordinated between the Planning & Zoning Department, Parks and Recreation Department, Capital Projects Department and Public Works Department. Proposed Action: ITEM J-3) CONSENT AGENDA RESOLUTION Transportation Enhancement Program 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Staff recommends that City Council adopt a resolution to authorize the City Manager to take all appropriate actions to submit an application to Miami-Dade Metropolitan Planning Organization for the TEP funds for City-wide Sidewalks and Trails Enhancements Program. Attachment: Attachment: State of Florida Department of Transportation Sample Application for Transportation Enhancement Projects; Transportation Enhancement Selection and Prioritization Criteria for the Miami Urbanized Area MPO. Appendix B STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION SAMPLE APPLICATION FOR TRANSPORTATION 2/2006 ENHANCEMENT PROJECTS Page 1 0f 3 Project Title: Project Sponsor (municipal, county, state, or federal agency, or tribal council): Contact Title Address Phone FAX Priority (relative to other applications submitted by the Project Sponsor). Name of Applicant (If other than Project Sponsor): 1. Qualifying Enhancement Activities: Check the enhancement activity that the proposed project will address. (NOTE: Checking all activities possible does not ensure or increase eligibility. Each activity checked must meet all criteria listed for that activity in Appendix A of FDOT Procedure #525-030-300, Transportation Enhancement Projects). Provision of facilities for pedestrians and bicycles The provision of safety and educational activities for pedestrian and bicyclists Acquisition of scenic easements and scenic or historic sites Scenic or historic highway programs, (including the provision of tourist and welcome center facilities) Landscaping and other scenic beautification Historic preservation Rehabilitation of historic transportation buildings, structures or facilities (including historic railroad facilities and canals) Preservation of abandoned railway corridors (including the conversion and use thereof for pedestrian or bicycle trails) Control and removal of outdoor advertising Archaeological planning and research Environmental mitigation to address water pollution due to highway runoff or reduce vehiclecaused wildlife mortality while maintaining habitat connectivity Establishment of transportation museums Appendix B 02/2006 Page 2 of 3 2. Project Description: Use additional sheets as necessary to respond to the following: (a) What type of work is being proposed? (Check all that apply) Planning Activities Project Development and Environmental Studies Engineering and Final Plans Preparation Work Right of Way Acquisition Construction Construction Engineering and Inspection Activities (b) Describe how the proposed project is related to the intermodal transportation system by either function, proximity or impact. (One or more may apply). (c) Where is the project located (and what is the project length and termini, if appropriate)? Include location map. (d) Summarize any special characteristics of project. Provide typical section drawings for appropriate projects. (e) Describe the project's existing right of way ownerships. This description shall identify when the right of way was acquired and how ownership is documented (i.e. plats, deeds, prescriptions, certified surveys). (f) Describe any proposed right of way acquisition, including expected matching fund source, limitations on fund use or availability, and who will acquire and retain ownership of proposed right of way. (g) Describe any related project work phases that are already complete or currently underway. (h) Other specific project information that should be considered. 3. Project Implementation Information: Attach documentation as exhibits to this application. (a) Describe the proposed method of performing (i.e. contract or in-house) and administering (i.e. local or state) each work phase of the project. If it is proposed that the project be administered by a governmental entity other than the Department of Transportation, the agency must be certified to administer Federal Aid projects in accordance with the department’s Local Agency Program Manual (topic no. 525-010-300). (b) Describe any public (and private, if applicable) support of the proposed project. (Examples include: written endorsement, formal declaration, resolution, financial donations or other other appropriate means). (c) Describe the proposed ownership and maintenance responsibilities for the project when it is completed. (d) Describe source of matching funds and any restrictions on availability. (e) Other specific implementation information that should be considered. Appendix B FOR FDOT USE ONLY YES NO Application Complete _____ ______ Project Eligible _____ ______ Implementation Feasible _____ ______ Include in Work Program _____ ______ 2/2006 Page 3 of 3 4. Project Cost: What is the total estimated cost of the work requested to be funded as an enhancement project through this application? Planning Activities. $ Project Development and Environmental Studies. $ Engineering and Final Plans Preparation Work. $ Right of Way Acquisition. $ Construction. $ Construction Engineering and Inspection Activities. $ Other. (Describe) $ TOTAL: $ How will the project be funded? FDOT Enhancement Funds $ + Local $ = Total $ FDOT Enhancement Funds % + Local % = 100% CERTIFICATION OF PROJECT SPONSOR I hereby certify that the proposed project herein described is supported by , (municipal, county, state or federal agency, or tribal council) and that said entity will: (1) provide any required funding match; (2) enter into a maintenance agreement with the Florida Department of Transportation; (3) comply with the Federal Uniform Relocation Assistance and Acquisition Policies Act for any Right of Way actions required for the project, and (4) support other actions necessary to fully implement the proposed project. I further certify that the estimated costs included herein are reasonable and understand that significant increases in these costs could cause the project to be removed from the Florida Department of Transportation work program. This project will be administered using the department’s Local Agency Program (check one) yes_____ no___ ___________________________________ Signature ____________________________________ Name (please type or print) ____________________________________ Title ___________________________________ Date TE Guidelines 2009 1 Last Modified on 3/04/05 TRANSPORTATION ENHANCEMENT SELECTION AND PRIORITIZATION CRITERIA FOR THE MIAMI URBANIZED AREA MPO Applications for the next Transportation Enhancement Program (TEP) funding cycle are due at the MPO by 5:00 pm on Friday, March 5th, 2010. An original application package and ten copies should be sent to: David Henderson Enhancements Program Coordinator Miami-Dade MPO 111 NW First Street, Suite 920 Miami, FL 33128-1999 There are twelve eligible categories of Transportation Enhancement Program projects: * Provision of facilities for pedestrians and bicycles; * Provision of safety and educational activities for pedestrians and bicyclists; * Acquisition of scenic easements and scenic or historic sites; * Scenic or historic highway programs, (including the provision of tourist and welcome center facilities); * Landscaping and other scenic beautification; * Historic preservation; * Rehabilitation and operation of historic transportation buildings, structures, or facilities (including historic railroad facilities and canals); * Preservation of abandoned railway corridors (including the conversion and use thereof for pedestrian or bicycle trails); * Control and removal of outdoor advertising; * Archaeological planning and research; * Environmental mitigation to address water pollution due to highway runoff or reduce vehicle-caused wildlife mortality while maintaining habitat connectivity; * Establishment of transportation museums More information on the types of eligible projects can be found on the FDOT website: http://www.dot.state.fl.us/emo/enhance/enhance.shtm. Applications for transportation enhancement projects must be submitted by a sponsor that is a recognized government body or agency with the ability to enter into a binding contract with the State of Florida. Sponsors must fall into one of the following categories: a municipal government, a county government, a state agency, a federal agency, or an Indian Tribal Council. The sponsor must be willing to: provide any funding match that may be required; enter into any required maintenance agreements with the Department; and/or support other actions necessary to fully implement the proposed project. The application package must include a resolution of support for the project from the sponsoring agency. Applications for funding may be prepared by incorporated non-profit groups (such as an historic preservation society), however, all applications must have a sponsor as previously described. TE Guidelines 2009 2 Last Modified on 3/04/05 The application package (application form, drawings, photos, etc) may not exceed 10 pages. Letters of support can be included in a separate appendix and will not be counted against this page limit. If the project sponsor has previously received TEP funds, a brief status report on those project(s) must be included in the application package. This status report will not count against the 10-page limit. General Criteria for Selection a) No more than $1 million in TE funds will be awarded to any single project in any single application cycle, and no more than $3 million dollars in enhancement funds will be awarded toward the completion of any single project. Therefore, applicants whose project costs will exceed $1 million must demonstrate that they have the additional resources to complete the project. No local match is required but evaluation points are awarded to applications that include a local funding commitment. b) This is not a grant program. Applicants should expect to pay for the work and be reimbursed from their award. Items eligible for reimbursement include, project planning and feasibility studies, environmental analysis or preliminary design, preliminary engineering, land acquisition, and construction costs. Project Evaluation Projects will be evaluated according to the following criteria: a) Up to 15 points for demonstrating how the project will improve safety for bicycle riders and/or pedestrians b) Up to 15 points for improving intermodal transportation linkages, including those that will provide access to transit stations and/or facilities c) Up to 15 points for contribution to mobility enhancement or community development for disadvantaged groups (i.e. children, the elderly, the poor, those with limited transportation options, the disabled) d) Up to 10 points for a local funding contribution or the completion of previous phases of project development. e) Up to 10 points for improving neighborhood or community quality of life f) Up to 10 points for improving environmental air, noise, water quality, and/or reducing the need for single occupancy vehicle trips TE Guidelines 2009 3 Last Modified on 3/04/05 g) Up to 10 points for evidence of community support, including minutes of public meetings, newspaper clippings, petitions, letters of support from local business owners, property owners, nonprofit organizations, political leaders and other groups h) Up to 5 points for top priorities identified by the MPO’s Citizen's Transportation Advisory Committee (CTAC), Bicycle/Pedestrian Advisory Committee (BPAC), and Transportation Aesthetics Review Committee (TARC) Project Implementation Projects prioritized in this funding cycle will be programmed into the FDOT 5-Year Work Program. Project sponsors will be responsible for working with FDOT to execute project funding agreements in a timely manner. Federal law requires that each project be administered under the rules and procedures governing federally funded transportation projects including rightof-way certification, environmental review and Americans with Disabilities Act (ADA) compliance. The FDOT Local Agency Program Program (LAP) will control the project funding process. Project sponsors must enter into a LAP agreement with FDOT prior to the start of any work for which they wish to be reimbursed. Funds spent by the sponsor before execution of a LAP agreement cannot be reimbursed by FDOT. More information on the FDOT Local Agency Program can be found at: www.dot.state.fl.us/projectmanagementoffice/lap/. Additional information on the Transportation Enhancement Program is available from FDOT: www.dot.state.fl.us/emo/enhance/enhance.shtm and the Federal Highway Administration: http://www.fhwa.dot.gov/environment/te/guidance.htm If you have any questions, contact David Henderson at 305-375-1647 or davidh@miamidade.gov. METROPOLITAN PLANNING ORGANIZATION (MPO) SECRETARIAT 111 N.W. 1 STREET, SUITE 920 MIAMI, FLORIDA 33128-1999 305-375-4507 www.miamidade.gov/mpo 2010 Transportation Enhancement Program (TEP) Review Schedule 12/21/2009: Application distribution 01/07/2010: TEP Information Workshop (SPCC 9th Floor Conference Room, 10:00 am) 03/05/2010: Applications Due to MPO (111 NW First Street, Suite 920) by 5:00 pm 03/12/2010: TEP Review Committee Meeting: Application Eligibility Review (SPCC 9th Floor rear conference room, 10:00 am) 05/07/2010: TEP Review Committee Meeting: Project Ranking (SPCC 9th Floor rear conference room, 10:00 am) 06/09/2010: TARC Review of Applications 06/23/2010: BPAC Review of Applications 06/23/2010: CTAC Review of Applications 06/28/2010: TPC Review of Recommended TEP Priorities 07/12/2010: MPO Review Committee Review of Recommended TEP Priorities 07/22/2010: MPO Board Approval of TEP Priorities 08/01/2010: Submission of MPO Priorities to FDOT KEY TO ABBREVIATIONS: TEP Transportation Enhancements Program CTAC Citizens' Transportation Advisory Committee (SPCC Commission Chambers, 5:30 pm) TARC Transportation Aesthetics Review Committee (SPCC Meeting Room 18-2, 4:00 pm) BPAC Bicycle/Pedestrian Advisory Committee (SPCC Meeting Room 18-3, 5:30 pm) TPC Transportation Planning Council (Meeting Room 18-3, 2:00 pm) MPO Review Committee (Commission Chambers, 9:30 am) MPO Metropolitan Planning Organization Governing Board (Commission Chambers, 2:00 pm) CONTACT PERSON: David Henderson, Metropolitan Planning Organization (MPO) Phone: (305) 375-1647 -FAX (305) 375-4950 Email: davidh@miamidade.gov Internet: www.miamidade.com/mpo