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HomeMy WebLinkAbout2010-038-1220 - Agreement with General Asphalt City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 24, 2010 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: Tranportation Fund /America Recovery vestme Act RA) Rein (AR nt Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: ITB#0910017 LAP Roadway Improvement Projects X Sponsor Name Dr. Danny Crew, City Manager Department: Public Works Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH GENERAL ASPHALT COMPANY, INC., ATTACHED HERETO AS EXHIBIT “A”, IN THE AMOUNT OF FOUR HUNDRED FOUR THOUSAND, ONE HUNDRED NINETY-SEVEN DOLLARS AND 75/100 CENTS ($404,197.75), FOR LAP ROADWAY IMPROVEMENT PROJECTS; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN AN EFFECTIVE DATE. Staff Summary: Background The City of Miami Gardens received $2,516,740 in American Recovery and Reinvestment (ARRA) stimulus funds through the Florida Department of Transportation to improve city roads that are designated by Federal Highway Administration (FHWA) and designated as emergency roads (ER) by the US Department of Transportation. ARRA funds can only be used for road resurfacing, sidewalk repairs/installation, and guardrail repairs. ITEM J-8) CONSENT AGENDA RESOLUTION Agreement w/General Asphalt Company Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation Of our three proposed projects, Florida Department of Transportation (FDOT) has given the City Notice to Proceed on two (2) of the projects; Project A ($575,683.36), which is under a separate item on the council agenda, and Project C ($404,197.75). Project C: ITB#09-10-017 -LAP Roadway Improvements ARRA 432; ARRA433; ARRA338 (FDOT Project C: #426479-2, #426483-1, #426488-1) Areas to be completed: • NW 191 St. from NW 37 Ave./Douglas Rd. to NW 27 Ave. – Roadway/Sidewalk Improvements -#426479-2 • NW 151 St. from Douglas Rd//NW 37 Ave. to NW 22 Ave. – Roadway/Sidewalk/Guardrail Improvements -#426483-1 • NW 199 St. from NW 47 Ave to SR 817/NW 27 Ave. – Roadway/Sidewalk Improvements -#426488-1 Specifications were prepared by City staff and our engineering consultant Craven and Thompson, for three LAP Roadway Improvement Projects which include resurfacing of roads, repairs and replacements of sidewalks; however, only two of the three projects were advertised. Bid #09-10-017 were advertised on December 10, 2009. A broadcast notice was sent to 565 vendors. Fifteen bid packages were requested. Bids were opened on January 12, 2010. There were eight bids received and publicly read. The apparent low bidder was General Asphalt Company Inc., located in Miami, Florida. Bids were evaluated for compliance with the specifications and their ability to perform the work. Staff checked references for past performances, finances, and insurances. All of the references were very favorable, the finances are fine, and insurance is sufficient. Once the staff completed their review, the tabulation was sent to Florida Department of Transportation (FDOT) for their review. FDOT concurred with staff’s findings. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review. Proposed Action: That City Council approve the attached resolution authorizing the City Manager to execute the contract for LAP Roadway Improvement Project C in the amount of $404,197.75 for ITB#09-10-017 to General Asphalt Company, Inc., located in Miami, Florida. Attachments: Attachment A – Contract Attachment B – Tabulation Sheet ITB#09‐10‐017 ‐LAP Roadway Improvements ARRA 432;ARRA433;ARRA338 ‐(project C) January 12, 2010 ‐2:00 p.m. Bid Tabulation Sheet General Asphalt H&R Paving, Inc. Tran Construction Horizon Contractor H&J Asphalt Inc. Miami, FL Miami, FL Miami, FL Hialeah, FL Miami, FL Item M Qty $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL Bid Bond yes yes yes yes yes 2009-1001 LS 1 $1,000.00 $8,100.00 $10,920.00 $20,000.00 $20,000.00 2009-1002 LS 1 $10,000.00 $8,000.00 $16,380.00 $4,000.00 $20,000.00 2009-1003 LS 1 $500.00 $500.00 $218.00 $300.00 $1,000.00 Roadway 0334-1-13 SY 22,000 $5.00 $110,000.00 $3.88 $85,360.00 $8.70 $191,400.00 $5.60 $123,200.00 $4.60 $101,200.00 0327-701 SY 6,535 $2.00 $13,070.00 $2.00 $13,070.00 $2.70 $17,644.50 $1.00 $6,535.00 $2.50 $16,337.50 2009-1004 SY 200 $20.00 $4,000.00 $20.00 $4,000.00 $55.00 $11,000.00 $16.00 $3,200.00 $20.00 $4,000.00 Sidewalk 2009-1005 EA 175 $935.00 $163,625.00 $1,200.00 $210,000.00 $437.00 $76,475.00 $900.00 $157,500.00 $900.00 $157,500.00 0527-1 EA 20 $440.00 $8,800.00 $264.00 $5,280.00 $437.00 $8,740.00 $350.00 $7,000.00 $450.00 $9,000.00 0522-2 SY 200 $38.00 $7,600.00 $15.40 $3,080.00 $26.20 $5,240.00 $39.00 $7,800.00 $40.00 $8,000.00 2009-1006 SY 1,200 $24.00 $28,800.00 $13.20 $15,840.00 $24.00 $28,800.00 $26.00 $31,200.00 $25.00 $30,000.00 0110-4 SY 1,200 $12.00 $14,400.00 $19.80 $23,760.00 $3.30 $3,960.00 $10.00 $12,000.00 $30.00 $36,000.00 survey LF 1,200 $3.00 $3,600.00 $3.33 $3,996.00 $4.40 $5,280.00 $1.00 $1,200.00 $5.00 $6,000.00 Pavement 0711-11211 MI 1.9 $3,150.00 $5,985.00 $2,900.00 $5,510.00 $3,058.00 $5,810.20 $4,000.00 $7,600.00 $2,800.00 $5,320.00 0711-11231 MI 0.98 $1,000.00 $980.00 $725.00 $710.50 $874.00 $856.52 $4,000.00 $3,920.00 $1,000.00 $980.00 0711-11223 LF 546 $1.85 $1,010.10 $1.10 $600.60 $1.20 $655.20 $1.60 $873.60 $1.50 $819.00 0711-11224 LF 546 $2.35 $1,283.10 $1.65 $900.90 $1.80 $982.80 $2.25 $1,228.50 $2.00 $1,092.00 0711-11125 LF 1,133 $3.10 $3,512.30 $2.25 $2,549.25 $2.50 $2,832.50 $4.50 $5,098.50 $2.50 $2,832.50 0706-3 EA 168 168 $4.00 $672.00 $2.95 $495.60 $3.20 $537.60 $4.50 $756.00 $5.00 $840.00 0711-11170 EA 22 $50.00 $1,100.00 $40.00 $880.00 $44.00 $968.00 $70.00 $1,540.00 $50.00 $1,100.00 0711-11160 EA 7 $95.00 $665.00 $135.00 $945.00 $147.00 $1,029.00 $95.00 $665.00 $90.00 $630.00 2009-1007 EA 8 $185.00 $1,480.00 $250.00 $2,000.00 $273.00 $2,184.00 $470.00 $3,760.00 $200.00 $1,600.00 Temp Mark 2009-1008 MI 1.9 $650.00 $1,235.00 $700.00 $1,330.00 $764.00 $1,451.60 $1,500.00 $2,850.00 $1,700.00 $3,230.00 2009-1009 MI 0.98 $1,000.00 $980.00 $200.00 $196.00 $218.00 $213.64 $1,500.00 $1,470.00 $500.00 $490.00 ITB#09‐10‐017‐ LAP Roadway Improvements ARRA 431;ARRA434;ARRA337 ‐(project C) January 12, 2010 ‐2:00 p.m. Bid Tabulation Sheet cont. 2 General Asphalt H&R Paving Tran Construction Horizon Contractor H&J Asphalt Item M Qty $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL 2009‐1010 LF 546 $0.60 $327.60 $0.30 $163.80 $0.30 $163.80 $1.25 $682.50 $2.00 $1,092.00 2009‐1011 LF 546 $0.90 $491.40 $0.45 $245.70 $0.50 $273.00 $2.00 $1,092.00 $2.00 $1,092.00 2009‐1012 LF 1,133 $1.25 $1,416.25 $0.60 $679.80 $0.70 $793.10 $2.50 $2,832.50 $2.00 $2,266.00 2009‐1013 EA 22 $25.00 $550.00 $15.00 $330.00 $16.00 $352.00 $32.00 $704.00 $22.00 $484.00 2009‐1014 EA 7 $45.00 $315.00 $50.00 $350.00 $55.00 $385.00 $45.00 $315.00 $22.00 $154.00 Misc. 0535‐73 LF 70 $10.00 $700.00 $10.00 $700.00 $16.00 $1,120.00 $8.00 $560.00 $5.00 $350.00 2009‐1015 LF 120 $30.00 $3,600.00 $40.00 $4,800.00 $71.00 $8,520.00 $81.00 $9,720.00 $20.00 $2,400.00 2009‐1016 EA 5 $500.00 $2,500.00 $500.00 $2,500.00 $218.00 $1,090.00 $700.00 $3,500.00 $350.00 $1,750.00 2009‐1017 LF 200 $50.00 $10,000.00 $20.00 $4,000.00 $38.00 $7,600.00 $16.00 $3,200.00 $15.00 $3,000.00 TOTAL $404,197.75 $410,873.15 $413,875.46 $426,302.60 $440,559.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness ITB#09‐10‐017 ‐LAP Roadway Improvements ARRA 432;ARRA433;ARRA338 ‐(project C) January 12, 2010 ‐2:00 p.m. Bid Tabulation Sheet Ranger Construction Weekley Asphalt Pav Community Asphalt Miami, FL Pembroke Pines, FL Hialeah, FL Item UOM Qty $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL Bid Bond yes yes yes 2009-1001 LS 1 $21,500.00 $25,893.00 $24,500.00 2009-1002 LS 1 $23,000.00 $23,077.00 $28,960.00 2009-1003 LS 1 $634.00 $400.00 $7,500.00 Roadway 0334-1-13 SY 22,000 $5.00 $110,000.00 $4.00 $88,000.00 $5.20 $114,400.00 0327-701 SY 6,535 $1.10 $7,188.50 $1.40 $9,149.00 $3.70 $24,179.50 2009-1004 SY 200 $23.00 $4,600.00 $10.00 $2,000.00 $35.00 $7,000.00 Sidewalk 2009-1005 EA 175 $912.00 $159,600.00 $1,100.40 $192,570.00 $913.00 $159,775.00 0527-1 EA 20 $429.00 $8,580.00 $445.00 $8,900.00 $341.00 $6,820.00 0522-2 SY 200 $53.00 $10,600.00 $45.00 $9,000.00 $50.00 $10,000.00 2009-1006 SY 1,200 $37.00 $44,400.00 $31.40 $37,680.00 $43.00 $51,600.00 0110-4 SY 1,200 $14.00 $16,800.00 $19.05 $22,860.00 $14.00 $$16,800.00 survey LF 1,200 $1.50 $1,800.00 $0.53 $636.00 $1.65 $1,980.00 Pavement 0711-11211 MI 1.9 $3,130.00 $5,947.00 $2,900.00 $5,510.00 $3,045.00 $5,785.50 0711-11231 MI 0.98 $782.00 $766.36 $725.00 $710.50 $761.25 $746.03 0711-11223 LF 546 $1.20 $655.20 $1.10 $600.60 $1.16 $633.36 0711-11224 LF 546 $1.80 $982.80 $1.65 $900.90 $1.73 $944.58 0711-11125 LF 1,133 $2.40 $2,719.20 $2.25 $2,549.25 $2.36 $2,673.88 0706-3 EA 168 $3.20 $537.60 $2.95 $495.60 $3.10 $520.80 0711-11170 EA 22 $43.00 $946.00 $40.00 $880.00 $42.00 $924.00 0711-11160 EA 7 $146.00 $1,022.00 $135.00 $945.00 $141.75 $992.25 2009-1007 EA 8 $270.00 $2,160.00 $250.00 $2,000.00 $262.50 $2,100.00 Temp Mark 2009-1008 MI 1.9 $755.00 $1,434.50 $700.00 $1,330.00 $735.60 $1,397.64 2009-1009 MI 0.98 $216.00 $211.68 $200.00 $196.00 $210.00 $205.80 ITB#09‐10‐017 ‐LAP Roadway Improvements ARRA 431;ARRA434;ARRA337 ‐(project C) January 12, 2010 ‐2:00 p.m. Bid Tabulation Sheet cont. 2 Ranger Construction Weekley Asphalt Community Asphalt Item UOMEst. Qty $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL 2009‐1010 LF 546 $0.30 $163.80 $0.30 $163.80 $0.32 $174.72 2009‐1011 LF 546 $0.50 $273.00 $0.45 $245.70 $0.47 $256.62 2009‐1012 LF 1,133 $0.70 $793.10 $0.60 $679.80 $0.63 $713.79 2009‐1013 EA 22 $16.00 $352.00 $15.00 $330.00 $15.75 $346.50 2009‐1014 EA 7 $54.00 $378.00 $50.00 $350.00 $52.50 $367.50 Misc. 0535‐73 LF 70 $5.40 $378.00 $5.00 $350.00 $15.00 $1,050.00 2009‐1015 LF 120 $32.00 $3,840.00 $40.00 $4,800.00 $45.00 $5,400.00 2009‐1016 EA 5 $708.00 $3,540.00 $750.00 $3,750.00 $2,000.00 $10,000.00 2009‐1017 LF 200 $16.00 $3,200.00 $4.00 $800.00 $18.00 $3,600.00 TOTAL $439,002.74 $447,752.15 $492,347.47 This is only a tabulation of prices submitted and is not an indication of award or responsiveness