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HomeMy WebLinkAbout2010-070-1252 - P.O. to Riddell All American City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 14, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: (Enter Fund & Dept) s and Re ation e l Fund Park Gen cre ra s Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#0910032 Sponsor Name Dr. Danny Crew, City Manager Department: Parks and Recrecation Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF NINETY-THREE THOUSAND, FIVE-HUNDRED AND FORTY-EIGHT DOLLARS ($93,548.00) TO RIDDELL/ALL AMERICAN FOR FOOTBALL EQUIPMENT FOR THE CITY OF MIAMI GARDENS’ YOUTH SPORTS PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background The City of Miami Gardens Parks and Recreation Department is launching its inaugural Youth Sports Program this year. This program will encompass numerous competitive sports programs, teach the fundamentals of each sport, as well as develop student athletes. Current Situation ITEM J-9 ) CONSENT AGENDA RESOLUTION P.O. to Riddell/All American 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 The initial sport will be youth football. In an effort to provide football protective gear for theYouth Sports Program, the City solicited bids to obtain the products from a responsible vendor. The scope of the invitation to bid included: football helmets reconditioning of football helmets shoulder pads pad sets mounthguards sideline kits The award of the contract is being recommended to multiple bidders on a Group basis as follows: Riddell/All American Elyria, OH GROUP I: Helmets GROUP IA: Helmet Reconditioning ( to be performed during 2nd year of contract) GROUP III: Pad Sets & Mouthguards ADDITIONAL ITEMS: Sideline Kits Matty’s Sports, Inc. Medley, FL GROUP II: Shoulder Pads This proposed contract is for a two (2) year term with the option to renew for an additional two years. City Staff prepared specifications and advertised on January 21, 2010. A broadcast notice was sent to 272 vendors. Thirteen (13) vendors requested bid packages. The bids were opened on February 11, 2010. Four (4) bids were received and publicly read. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review. Staff is recommending award for the purchase of helmets, reconditioning of helmets, and purchase of pad sets, sideline kits in the amount of $93,548 to Riddell/All American of Elyria, OH. The cost for reconditioning of the helmets will be budgeted in FY 2011. Staff is also recommending award for the purchase of shoulder pads in the amount of $44,841.40 be made under the City Manager’s authority to Matty’s Sports, Inc. of Medley, FL. Bids were evaluated for compliance with specifications and compliance with ability to provide needed quantity. Proposed Action: That the City Council authorize the City Manager to issue a purchase order to Riddell/All American, in the amount of $93,548 for one thousand seven hundred (1700) helmets, one thousand seven hundred (1700) pad sets, one thousand seven hundred (1700) mouthguards and twenty (20) sideline kits . Attachment: :1‐100 Offered Air Standard/7965 GL Sports :1‐100 Offered :1‐100 Offered DNARecruit/7960 Advantage/7880 City of Miami Gardens ITB # 09-10-032 FOOTBALL PROTECTIVE GEAR February 11, 2010 This is only a tabulation of prices submitted and is not an indication of award or responsiveness. Riddell Matty's Sports, Inc. DELSPORTS GROUP I: HELMETS Est. Qty. Unit Price Extended Price Unit Price Exten Pricded e Unit Price Extended Price Unit Price Extended Price 1 Air Standard Youth Football Helmet with faceguard or "Approved Equal" meeting NOCSAE Standards. Brand: S Model: 7965 chutt 443 $43.80 $19,403.40 $49.99 $22,145.57 $45.65 $20,222.95 $50.37 $22,313.91 Option $45.80 $54.50 $52.00 $55.30 Brand/Model Riddell/Little Pro Schutt Air Standard/7965 Schutt Air Standard/7965 Schutt 2 DNA Recruit Youth Football Helmet with faceguard or "Approved Equal" meeting NOCSAE Standards. Brand: Model: 7960 Schutt 1007 $47.80 $48,134.60 $61.90 $62,333.30 $55.40 $55,787.80 $60.15 $60,571.05 Option $51.50 $65.95 $62.00 $67.95 Brand/Model Riddell/Attack Schutt DNARecruit/7960 Schutt DNARecruit/7960 Schutt 3 Youth Advantage Football H with Faceguard or "Approve Equal" meeting NOCSAE Standards. Brand: Schutt M 7880 elmet d odel: 250 $57.80 $14,450.00 $97.90 $24,475.00 $88.55 $22,137.50 $97.21 $24,302.50 Option $59.80 $103.00 $94.00 $109.35 Brand/Model Riddell/VSR2‐Y Schutt Advantage/7880 Schutt Advantage/7880 Schutt TOTAL GROUP I $81,988.00 $108,953.87 $98,148.25 $107,187.46 :1‐100 Offered GL Sports GL Sports n: 1‐50 Offered n: 1‐50 Offered n: 1‐50 Offered YFLEX/80005701 YFLEX/80005702 YFLEX/80005703 Riddell Matty's Sports, Inc. DELSPORTS GROUP IA : Reconditioning Est. Qty. Unit Price Extended Price Unit Price Exten Pricded e Unit Price Extended Price Unit Price Extended Price 1 Reconditioning of Football Helmets in accordance with specifications. 1700 $19.90 $33,830.00 $22.50 38,250.00 $25.00 $42,500.00 No Bid No Bid 2 YF, DNA or Standard Replace Faceguards ment 425 $11.70 $4,972.50 $16.69 7,093.25 $13.75 $5,843.75 $13.98 $5,941.50 *Estimated quantities on replacement Faceguards are per 2011 budget year estimates. Option $14.00 $18.20 $15.75 $15.84 Brand/Model YF/DNA YF/DNA/Standard YF/DNA/Standard TOTAL GROUP IA $38,802.50 $45,343.25 $48,343.75 $23,766.00 Item # GROUP II: Shoulder Pads Riddell Matty's Sports, Inc. DELSPORTS 1 Rawlings Youth Shoulder Pad Model: TTNJR‐85 or "Approv Equal". s ed 242 $21.75 $5,263.50 $19.25 $4,658.50 $24.65 $5,965.30 $24.65 $5,965.30 Optio $24.75 24.75 $21.50 $24.65 $27.84 Brand/Model Riddell/480880000 Champro Air Tech Rawlings TTNJR‐85 Schutt 2 Rawlings Youth Shoulder Pad Model: TTNJR‐86 or "Approv Equal". s ed 242 $21.75 $5,263.50 $19.90 $4,815.80 $26.70 $6,461.40 $24.65 $5,965.30 Optio $24.75 $22.25 $26.70 $27.84 Brand/Model Riddell/480880000 Champro Air Tech Rawlings TTNJR‐86 Schutt 3 Rawlings Youth Shoulder Pad Model: TTNJR‐87 or "Approv Equal". s ed 242 $22.75 $5,505.50 $21.20 $5,130.40 $28.75 $6,957.50 $29.33 $7,097.86 Optio $25.75 $23.25 $28.75 $33.12 Brand/Model Riddell/480880010 Champro Air Tech Rawlings TTNJR‐87 Schutt n: 1‐50 Offered n: 1‐50 Offered n: 1‐50 Offered YFLEX/80005704 YFLEX/80005705 YFLEX/80005706 7 h Shoulder dn: 1‐50 Offered n: 1‐50 Offered MIDFLEX/80015704 YFLEX/80005707 4 Rawlings Youth Shoulder Pad Model: TTNJR‐88 or "Approv Equal". s ed 242 23.75 5,747.50 $21.50 $5,203.00 $31.90 $7,719.80 $29.33 $7,097.86 Optio 26.75 $23.95 $31.90 $33.12 Brand/Model Riddell/480880010 Champro Air Tech Rawlings TTNJR‐88 Schutt 5 Rawlings Youth Shoulder Pad Model: TTNJR‐89 or "Approv Equal". s ed 245 24.75 6,063.75 $22.75 $5,573.75 $32.90 $8,060.50 $31.35 $7,680.75 Optio 27.75 $24.75 $32.90 $35.52 Brand/Model Riddell/480880022 Champro Air Tech Rawlings TTNJR‐89 Schutt 6 Rawlings Youth Shoulder Pad Model: TTNJR‐90 or "Approv Equal". s ed 245 26.75 6,553.75 $25.25 $6,186.25 $35.75 $8,758.75 $31.35 $7,680.75 Optio 29.75 $26.75 $35.75 $35.52 Brand/Model Riddell/480880033 Champro Air Tech Rawlings TTNJR‐90 Schutt Rawlings Youth Pads Model: TTNJR‐91 or "Approv Equal". s ed 242 $27.75 $6,715.50 $25.95 $6,279.90 $37.50 $9,075.00 $33.15 $8,022.30 Optio $30.75 $27.25 $37.50 $37.44 Brand/Model Riddell/480880044 Champro Air Tech Rawlings TTNJR‐91 Schutt 8 Rawlings Youth Shoulder Pad Model: TTNJR‐92 or "Approv Equal". s ed 242 29.50 7,139.00 $28.90 $6,993.80 $39.25 $9,498.50 $40.24 $9,738.08 Optio 32.76 $30.75 $39.25 $47.04 Brand/Model Riddell/480880066 Champro Air Tech Rawlings TTNJR‐92 Schutt TOTAL GROUP II $48,252.00 $44,841.40 $62,496.75 $59,248.20 : 1‐100 Offered : 1‐100 Offered Y‐740 1050 GL Sports Offered Sideline 8500X Riddell Matty's Sports, Inc. DELSPORTS Item # GROUP III: Pad Sets & Mouthguards Est. Qty. Unit Price Extended Price Unit Price Exten Pricded e Unit Price Extended Price Unit Price Extended Price 1 Adams USA Youth Football 7 Hip & Tail Set "Approved Equ Piece al". 1700 $5.70 $9,690.00 $7.15 $12,155.00 $6.85 $11,645.00 $7.20 $12,240.00 Option $6.60 $8.15 $6.85 $8.55 Brand/Model Riddell/48116/48124 Adams Y‐740 Adams 4749 Adams 2 Adams MG‐301 Mouthguard "Approved Equal". s 1700 0.30 510.00 $0.39 $663.00 $0.51 $867.00 $0.36 $612.00 Option 0.35 $0.45 $0.51 $0.48 Brand/Model Riddell 45791 Adams MG‐301 Adams MG‐301 Shield Total Group III $10,200.00 $12,818.00 $12,512.00 $12,852.00 % Discount if awarded all groups 2% 2% 4% 1% ADDITIONAL ITEM 1 Schutt Sideline Kit 8500X "Approved Equal". 20 $68.00 $1,360.00 $164.90 $3,298.00 $169.00 $3,380.00 $189.08 $3,781.60 Brand/Model Riddell/27517 Schutt 8500Y Schutt Sideline 8500X Schutt