HomeMy WebLinkAbout2010-079-1260 - Agreement with New York Roma Pizza & Catering Inc
City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 28, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance
Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Parks and Recreation General Funds Advertising Requirement: (Enter
X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP#0910040 Miami Gardens Parks Concession Management X Sponsor Name Dr. Danny Crew, City Manager Department:
Parks and Recrecation Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK, TO EXECUTE AND
ATTEST, RESPECTIVELY, THAT CERTAIN CONCESSION AGREEMENT WITH NEW YORK ROMA PIZZA & CATERING, INC., DIVISION OF CONCESSION SERVICES AT CITY PARKS; PROVIDING FOR INSTRUCTIONS TO THE CITY
CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background: The Parks and Recreation Department has begun the process of consolidating
all athletics programs within the City of Miami Gardens to be under one umbrella – City of Miami Gardens Youth Sports (CMGYS). On November 5, 2007‐All existing Athletic Clubs that utilized
park property within the City of Miami Gardens received a letter discussing the plans to combine under one operation. ITEM-6) CONSENT AGENDA RESOLUTION Agreement w/New York Roma Pizza
& Catering Inc.
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 In multiple meetings, staff spoke to the individuals representing each park’s athletic program affected regarding
the operations of concessions on park grounds. It was agreed that all proceeds from concessions will be used towards CMGYS activities and items preferred that the city will not normally
provide as part of the registration fee. In February the topic of contracted Concessionaires within all the parks was discussed and the park representatives present did not oppose an
outside Concessionaires to run all concessions at the all the park locations. Each park representative was also asked to inform any and all concession companies with which they were
associated of the solicitation for the Concessionaire Management within the City of Miami Gardens Parks and Recreation Department. A reminder of the solicitation was sent to all park
representatives as well. The Parks and Recreation Department was looking for a Concessionaire that was willing and able to provide quality menu items and reasonable prices for the local
community. The concessionaire will be required to provide the City with a set monthly revenue fee plus a percentage of the gross adjusted revenues. The contract is for three years with
option to renew for two one year terms. The revenue fee and percentages will be renegotiated at the end of the first year. The concessionaire will also provide the City with a performance
bond in the amount of $7,000, which is equal to the first year ‘sestimated base rent. Proposal and Evaluation Process City Staff prepared specifications for the management and handling
of the concessionnaire services. The specifications encouraged participation from small, minority businesses as well as stipulating the provisions of the City’s preference to local business
and monetary contribution to local schools. The solicitation also required the proposer to provide their recruitment methods for hiring local residents if they are to hire additional
staff to handle the City’s contract. The Parks locations included in the solicitation are: • Miami Gardens Community Center • Brentwood Park • Scott Park • AJ King Park • Buccanneer
Park • Bunche Park • North Dade Optimist Park • Bennett Lifter Park • Miami Carol City Park • Myrtle Grove Park • Norwood Park • Rolling Oaks Park The proposal was posted and broadcast
on March 2, 2010 and sent to 159 vendors. Staff notified an additional 24 vendors who are either registered with the City; are located in the City; and/or requested to be notified of
the proposal. The current park representatives were also notified. Twenty‐four vendors requested the proposal package. One vendor attended the mandatory pre‐bid conference held on March
11, 2010. One proposal, from New York Roma Pizza was received on March 25, 2010 and publicly read. A copy of the proposal document and submittal is available at the assistant to the
mayor and council’s office for review. The proposal was evaluated for compliance with the specifications. An evaluation committee consisting of Daniel Rosemond, Assistant City Manager;
Derrick Corker, Assistant Parks & Recreation Director; Christine Carney, Miami Gardens Community Center Manager were provided a copy of the solicitation, proposal, evaluation ranking
sheet and instructions as to the ranking process. The ranking sheets were returned to procurement on March 30, 2010, at which time the scores were combined and totaled. A committee meeting
was held March 30, 2010, to discuss
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 oral presentations, site visits to current clients of proposer, and any clarifications/questions to be provided
by the proposer. An oral presentation/proposal discussion was scheduled for April 12, 2010. The committee requested the proposer to provide the following: • Nutritional values for menu
options • Healthy menu alternatives • Sample of foods for tasting • Pricing options • Menu options preparation • Assurance of complete Mobile concessions coverage for all parks. The
committee members visited Grapeland Park and spoke with park staff regarding the concessionaire’s services, food sold, and overall proficiencies of the concessionaire. The City of Miami
staff stated thatthey are very pleased with the concessionaire. In their proposal, and during oral presentations, New York Roma Pizza committed to hiring local residents to operate their
concession services. Prior to the start of the CMGYS football season, the proposer will begin doing outreach to identify interested residents who may be seeking employment opportunities.
In addition, the vendor has committed to sub‐contracting services at certain parks, as long as the sub‐contracted vendors meet the necessary licensing and insurance criteria. New York
Roma Pizza is supported by two major food distribution companies, Gordon Food Services and Chaney Brothers. This proposer will also provide mobile food concession services at park locations
that do not have a building where vending can take place. Upon conclusion of the oral presentation, the committee ranked the proposer. The results are attached as Exhibit A. Proposed
Action: That the City Council authorize the City Manager to negotiate and execute an agreement for concessionaire management services with New York Roma Pizza & Catering, Inc., located
in Miami, Florida to provide a flat revenue of $7,000.00 plus 10% of the gross adjusted revenue for the first year of the agreement. Attachment: Attachment A –Evaluation Ranking Sheet
Attachment Attachment B‐Agreement