HomeMy WebLinkAbout2010-096-1278 - Amending the CDBG-R Substantial Amendment
City of Miami Gardens Agenda Cover Memo Council Meeting Date: May 12, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:
(Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Community Development Block t – Reco y G‐R) Gran (CDB ver Advertising Requirement:
(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name Danny Crew, City Manager Department: Community Development Short Title: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING THE CITY’S CDBG-R SUBSTANTIAL AMENDMENT; AUTHORIZING THE CITY MANAGER TO SUBMIT THE AMENDMENT TO THE UNITED
STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background On February 17, 2009, President
Obama signed the American Recovery and Reinvestment Act of 2009 (Recovery Act). Under the Recovery Act, $1 billion in Community Development Block Grant (CDBG‐R) funds was appropriated
for local governments to carry out eligible activities on an expedited basis. The City of Miami Gardens was awarded $371,207 in CDBG‐R Funds. The City Council approved a Substantial
Amendment to the 2008‐09 Annual Action Plan on May 27, 2009, which outlined the following projects and budget for the CDBG‐R funds: Housing Rehab (energy efficiency emphasis) $205,681
Infrastructure Improvements (existing projects) $128,405 Admin (10%) $ 37,121 Total CDBG‐R $371,207 ITEM L-2) RESOLUTION CONSENT AGENDA CDBG-R Substantial Amendment
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation Recently the City received its full award of $989,200 in Energy Efficiency and Conservation Block
Grant (EECBG) funds from the Department of Energy (DOE). One of the activities that will be carried out with these funds is a Home Energy Efficiency Retrofit Program. Due to this additional
funding from DOE, the Department of Community Development proposes to move $55,681.05 (or 15%) of CDBG‐R funding from the Housing Rehab (energy efficiency emphasis) activity to a Public
Services activity that will be awarded at a later date through a competitive procurement process. The following is the proposed activities and budget for the CDBG‐R funds: Housing Rehab
(energy efficiency emphasis) $ 150,000 Infrastructure Improvements (existing projects) $ 128,405 Public Services $ 55,681 Admin (10%) $ 37,121 Total CDBG‐R $371,207 The Code of Federal
Regulations that govern CDBG Funds allows for a maximum of 15% of the total award ($371,207) to be made available for Public Services programs, in this instance, $55,681. Public Services
activities can include, but are not limited to: services for seniors and youth, services for homeless individuals or families, recreational and public safety programs, and job training
and creation. A resolution is needed in order to amend the CDBG‐R Substantial Amendment to move $55,681 out of Housing Rehab and into Public Services. Proposed Action: Staff recommends
the approval of the proposed resolution amending the CDBG‐R Substantial Amendment and authorizing the City Manager to submit the amendment to HUD. Attachments: • CDBG‐R Substantial Amendment
Community Development Block Grant Program (CDBG‐R) Funding Under the American Recovery and Reinvestment Act of 2009 (Notice FR‐5309‐N‐01) The Annual Action Plan Substantial Amendment
FY 200809 Annual Action Plan City of Miami Gardens Department of Community Development 1515 NW 167 Street, Bldg. 5, Suite 200 Miami Gardens, Florida 33169 June 4, 2009
City of Miami Gardens CDBG‐R Substantial Amendment – rev. 5‐10 Page 2 REVISED MAY 12, 2010 THE CDBG-R SUBSTANTIAL AMENDMENT Jurisdiction(s): City of Miami Gardens Jurisdiction Web Address:
• www.miamigardens-fl.gov/cd CDBG-R Contact Person: Daniel A. Rosemond Address: 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, FL 33169 Telephone: 305-622-8000 ext. 2380 Fax: 305-622-8046
Email: drosemond@miamigardens-fl.gov ENSURING RESPONSIBLE SPENDING OF RECOVERY ACT FUNDS Funding available under the Recovery Act has clear purposes – to stimulate the economy through
measures that modernize the Nation’s infrastructure, improve energy efficiency, and expand educational opportunities and access to health care. HUD strongly urges grantees to use CDBGR
funds for hard development costs associated with infrastructure activities that provide basic services to residents or activities that promote energy efficiency and conservation through
rehabilitation or retrofitting of existing buildings. While the full range of CDBG activities is available to grantees, the Department strongly suggests that grantees incorporate consideration
of the public perception of the intent of the Recovery Act in identifying and selecting projects for CDBG-R funding. The City of Miami Gardens proposes this substantial amendment to
its Program Year 2008 Annual Action plan to carry out activities in accordance with CDBG‐R program requirements. CDBG‐R funds will be utilized in two activities (housing rehabilitation
& infrastructure improvements) that will promote energy efficiency and conservation and job creation. Both activities will expand on existing programs that are already in progress, but
has limited fund available to complete the project. Rehabilitation will be performed to existing single‐family housing stock to benefit low income individuals and households. The housing
rehab program has policies already in place with guidelines specific to contractor selections. By following the existing housing policies, the City will meet the HUD requirement of awarding
contracts based on bids within 120 days from the date the funds are made available. Infrastructure improvements will be done in an area previously identified as a one of the lowest income
census tracts in the City. The City will use at least 50% of the funds for activities within this designated area that can be initiated not later than 120 days after the date of the
enactment of this Recovery Act.
City of Miami Gardens CDBG‐R Substantial Amendment – rev. 5‐10 Page 3 100% of funds for the two activities will be utilized for low income population. Also, ten percent (10%) of the
CDBG‐R funds will be utilized for administration of the program. A. SPREADSHEET FOR REPORTING PROPOSED CDBG-R ACTIVITIES Grantees must provide information concerning CDBG-R assisted
activities in an electronic spreadsheet provided by HUD. The information that must be reported in the spreadsheet includes activity name, activity description, CDBG-R dollar amount budgeted,
eligibility category, national objective citation, additional Recovery Act funds for the activity received from other programs, and total activity budget. An electronic copy of the spreadsheet
and the format is available on HUD’s recovery website at http://www.hud.gov/recovery.
City of Miami Gardens CDBG‐R Substantial Amendment – rev. 5‐10 Page 4 CDBG‐R ACTIVITY DATA SPREADSHEET Activity Name Activity Description Eligibility (Regulatory or HCDA Citation) National
Objective Citation CDBG-R Project Budget ($) Additional Recovery Funds ($) Other Leveraged Funding ($) Total Activity Budget Housing Rehabilitation Rehabilitation of single family homes
with emphasis on energy efficiency including but not limited to structural hardening, electrical upgrades, and plumbing repairs. 570.202 LMH $ 150,000 $0 $ 150,000 Infrastructure Improvements
Expansion of existing infrastructure activities including street improvements within areas of the City that have already been identified. These improvements will include but are not
limited to street drains, sidewalk repair, and streetscape. 570.201(c) LMA $128,405 $0 128,405 Program Administration Overall program management, coordination, monitoring and evaluation
of activities 570.206 N/A $37,121 $0 37,121 Public Services Expansion of existing public services activities within the City, including but not limited to job training and creation.
570.201(e) LMC $55,681 $0 55,6810000000 $ 371,207 Jurisdiction/Grantee Name: City of Miami Gardens CDBG-R Fomula Grant Amount: $371,207 Date: May 12, 2010
City of Miami Gardens CDBG‐R Substantial Amendment – rev. 5‐10 Page 5 B. CDBG-R INFORMATION BY ACTIVITY (COMPLETE FOR EACH ACTIVITY) (1) Activity Name: Activity # 01 ‐Housing Rehabilitation
(2) Activity Narrative: Rehabilitation of single family homes with emphasis on energy efficiency and conservation including but not limited to structural hardening, electrical upgrades,
and plumbing repairs. Where appropriate, construction will be performed with an emphasis on energy efficiency and materials purchased for this activity will be energy rated or recycled.
100% of the grant funds will benefit low income individuals and households. (3) Jobs Created: (Report the number of full-and part-time jobs estimated to be created and retained by the
activity (including permanent, construction, and temporary jobs)). It is estimated that approximately 5 jobs will be created through this activity. These jobs will be primarily in the
area of construction. (4) Additional Activity Information: (A description of how the activity will promote energy conservation, smart growth, green building technologies, or reduced
pollution emissions, if applicable.) This activity will stimulate the local economy in several ways. • Providing jobs for general contractors and subcontractors that are in our current
pool of over sixty (60) contractors. Most of these entities are small business owners that have been hardest hit by the recession. • The purchase of materials from local vendors and
manufacturers that have a focus on providing energy efficient products to the public. • Reduction in homeowner’s energy usage through the installation of energy efficiency products and
materials. Homeowners will also benefit economically through the reduction in energy bills and insurance premiums. (5) Responsible Organization: (Contact information for the organization
that will implement the CDBG-R activity, including its name, location, and administrator contact information) City of Miami Gardens Department of Community Development Daniel A. Rosemond,
Assistant City Manager/Community Development Director 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, Florida 33169
City of Miami Gardens CDBG‐R Substantial Amendment – rev. 5‐10 Page 6 (6) Activity Name: Activity # 02 –Infrastructure Improvements (7) Activity Narrative: The infrastructure improvements
proposed in this is activity will expand an existing Bunche Park NRSA projects located in census tracts 00403‐5, 00402‐3 and 00402‐4. Improvements will include street improvements within
areas of the City that have already been identified. These improvements will include but are not limited to street drains, sidewalk repair, and streetscape. 100% of the grant amount
will benefit low income individuals and households. (8) Jobs Created: (Report the number of full-and part-time jobs estimated to be created and retained by the activity (including permanent,
construction, and temporary jobs)). It is estimated that approximately 4 jobs will be created through this activity. These jobs will be primarily in the area of construction. (9) Additional
Activity Information: (A description of how the activity will promote energy conservation, smart growth, green building technologies, or reduced pollution emissions, if applicable.)
• All work performed in this activity will be consistent with smart growth practices of creating walkable neighborhoods. • Trees will planted that will require only limited irrigation
while providing maximum shading benefit to the public access areas and surrounding buildings. • Projects will be developed with an emphasis of conservation of natural resources. (10)
Responsible Organization: (Contact information for the organization that will implement the CDBG-R activity, including its name, location, and administrator contact information) City
of Miami Gardens Department of Community Development Daniel A. Rosemond, Assistant City Manager/Community Development Director 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, Florida
33169
City of Miami Gardens CDBG‐R Substantial Amendment – rev. 5‐10 Page 7 (11) Activity Name: Activity # 03 ‐Administration and Planning (12) Activity Narrative: Overall program management,
coordination, monitoring and evaluation of activities in accordance with all statutory and regulatory requirements of the CDBG‐R program and funding under the American Recovery and Reinvestment
Act of 2009 (13) Jobs Created: (Report the number of full-and part-time jobs estimated to be created and retained by the activity (including permanent, construction, and temporary jobs).
Not applicable (14) Additional Activity Information: (A description of how the activity will promote energy conservation, smart growth, green building technologies, or reduced pollution
emissions, if applicable.) Not applicable (15) Responsible Organization: (Contact information for the organization that will implement the CDBG-R activity, including its name, location,
and administrator contact information) City of Miami Gardens Department of Community Development Daniel A. Rosemond, Assistant City Manager/Community Development Director 1515 NW 167
Street Bldg. 5, Suite 200 Miami Gardens, Florida 33169
City of Miami Gardens CDBG‐R Substantial Amendment – rev. 5‐10 Page 8 (16) Activity Name: Activity #04 ‐Public Services (17) Activity Narrative: Expansion of the existing public services
program being offered through the City. Particular emphasis will be placed on job training and job creation activities. These activities will assist the City of Miami Gardens in moving
closer to achieving its goal of providing sustained services for the residents of Miami Gardens. (18) Jobs Created: (Report the number of full-and part-time jobs estimated to be created
and retained by the activity (including permanent, construction, and temporary jobs)). It is estimated that approximately 5 jobs will be created through this activity. These jobs will
be primarily in the area of construction. (19) Additional Activity Information: (A description of how the activity will promote energy conservation, smart growth, green building technologies,
or reduced pollution emissions, if applicable.) This activity will stimulate the local economy in several ways. • Providing jobs and job skills training (if needed) for unemployed residents
of the City. • Contractors that are located in the City will receive preference according to the City’s purchasing code, further stimulating the local economy. (20) Responsible Organization:
(Contact information for the organization that will implement the CDBG-R activity, including its name, location, and administrator contact information) City of Miami Gardens Department
of Community Development Daniel A. Rosemond, Assistant City Manager/Community Development Director 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, Florida 33169
City of Miami Gardens CDBG‐R Substantial Amendment – rev. 5‐10 Page 9 C. PUBLIC COMMENT Provide a summary of public comments received to the proposed CDBG-R Substantial Amendment. Note:
A Proposed CDBG-R Substantial Amendment must be published via the usual methods and posted on the jurisdiction’s website for no less than 7 calendar days for public comment. Response:
On May 3, 2009, the City of Miami Gardens placed a Notice of Substantial Amendment in The Miami Herald, a newspaper of general circulation informing the public of a twelve (12) day comment
period for the Substantial Amendment, exceeding the seven day public comment period required in the HUD Notice for the comment period. Subsequently, on May 24, 2009, a notice was placed
in The Miami Herald announcing a public hearing scheduled for May 27, 2009, at which time; citizens are given another opportunity to comment on the use of the CDBG‐R funds. Additionally,
the draft Substantial Amendment was posted on the City’s website at www.miamigardens‐fl.gov/cd. No public comments were received relative to the CDBG‐R Substantial Amendment at the Public
Hearing or in writing. Public Comment on Amendment to the Substantial Amendment: On May 2, 2010, the City of Miami Gardens placed a Notice of Substantial Amendment and Public Hearing
in the Miami Herald, a newspaper of general circulation, informing the public of a seven (7) day comment period for the Substantial Amendment and announcing a public hearing scheduled
for May 12, 2010. Additionally, the draft Substantial Amendment was posted on the City’s website at www.miamigardens‐fl.gov/cd/index.html.