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HomeMy WebLinkAbout2010-106-1288 - Change Order to URS Corporation Southern City of Miami Gardens Agenda Cover Memo Council Meeting Date: June 9, 2010 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: Building Better Communities eral Obl tion d Fund Gen Bon iga s Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Sponsor Name Dr. Danny Crew, City Manager Department: Capital Projects Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ISSUANCE OF A CHANGE ORDER IN AN AMOUNT NOT TO EXCEED THREE THOUSAND, EIGHT HUNDRED FORTY-THREE DOLLARS AND 60/100 CENTS ($3,843.60) TO URS CORPORATION SOUTHERN FOR CONSTRUCTION AND ADMINISTRATION SERVICES FOR THE NORWOOD POOL PIPING REPLACEMENT PROJECT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background: On February 25, 2009, the City Council in accordance with Resolution No. 2009-17-962, authorized the City Manager to approve a Nonexclusive Continuing Contract with URS Corporation Southern. A Purchase Order was issued to URS Corporation Southern in June 2009 in the amount of $40,107.00 with a 10% contingency of $4,010.70 to develop the construction documents and perform the construction administration for the Norwood Pool Piping Replacement Project. URS completed the construction documents on schedule and the project was advertised for bids on November 9 2009. The plans and specifications prepared by URS were broadcasted as ITB #09-10-018 on November 9, 2009. ITEM J-1) CONSENT AGENDA RESOLUTION Change Order to URS Corp. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation: During the development of the construction documents and the actual pipe replacement process changes to the scope of work have occurred which require additional professional services from URS. The additional services are expected to exceed the City Manager’s approval authority. The additional services are: • Asbestos Survey Report required by DERM $2,500.00 • Reimbursement MD Fire, DERM & Health Dept Application fees $ 524.30 • MG Building Department & FL Health Department requirements $3,285.00 • MG Building Department & FL Health Department requirements $1,545.00 $7,845.30 Total additional service items $7,845.30 Original Approved Contingency 10% -$4,010.70 Change Order #1 $3,843.60 Staff is requesting approval of Change Order #1 to URS Corporation Southern in an amount not to exceed $3,843.60, to cover the anticipated cost to complete the project. The Building Better Communities General Obligation bond money will be utilized to fund the proposed change order. Proposed Action: It is recommended that City Council approve the attached resolution authorizing the City Manager to issue a Change Order #1 to the existing Purchase Order for URS Corporation Southern located in Miami, FL in an amount not to exceed $3,843.60. Attachment: Attachment A: Project Fee Summary AN reH C REQUESTED PROJECT FUNDING INCREASE $ 3 843 60 NORWOOD PIPING REPLACEMENT PROJECT-CHANGE ORDER SUMMARY SHEET Change No: GC's PC Description Final Amounts Days Requested Days Approved COUNCIL EXHIBIT "A" CHANGE ORDER NO:1 PROJECT COST SUMMARY EXTENSION EXTENSION REQUESTED APPROVED DAYS TOT. DAYS TOT. ORIGINAL PROFESSIONAL SERVICES AGREEMENT (PS ) AMOUNT $ 40,107.00 MANAGERS CONTINGE CY @10% $ 4,010.70 Approved Project Professional Services Ag ement Total $ 44,117.70 TOTAL ANTICIPATED ADDITIONAL FUNDS NECESSARY TO COMPLETE T E PROJECT $ 3,843.60 RECOMMENDED ADJUSTED PSA CONTRA T AMOUNT $ 47,961.30 3,843.60