HomeMy WebLinkAbout2010-116-1298 - P.O. to Miller Electric Company
City of Miami Gardens Agenda Cover Memo Council Meeting Date: June 23, 2010 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X
Public Hearing: Yes No Yes No X Funding Source: Urban Area Security Imitative t & mwater nd Gran Stor Fu Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid
#: ITB#0910042(A) Emergency Advisory Radio System X Sponsor Name Dr. Danny Crew, City Manager Department: Public Works Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO MILLER ELECTRIC COMPANY FOR THE PURCHASE AND INSTALLATION OF AN EMERGENCY ADVISORY RADIO SYSTEM,
IN AN AMOUNT NOT TO EXCEED TWO HUNDRED NINE THOUSAND, SEVEN HUNDRED FORTY-THREE HUNDRED DOLLARS ($209,743.00); PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: The City of Miami Gardens has received funding from the Department of Homeland Security (DHS) as part of the Urban Area
Security Initiative (UASI) Grant Program. The City has received funding from this program since 2006 for purchases related to enhancing the security and responses related natural and
man-made disasters. For fiscal year 2009, the City is receiving $176,272.00 under this program for the purchase of an emergency advisory radio system. This radio system will provide
emergency information to the citizens of Miami Gardens during times of emergencies, disasters or other special situations. This allocation has been approved by the DHS and the Fort Lauderdale
UASI Working Group. Since the radio system will also broadcasting information about any flooding issues in the community, the stormwater fund will provide additional funding of $33,471.00
for the installation of the system: ITEM J-6) CONSENT AGENDA RESOLUTION P.O. to Tomiller Electric Company
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City staff prepared specifications for the purchase and installation of a “turn-key” system. Bid #09-10-042(A) was
posted and a broadcast notice was sent to 821 vendors on March 24, 2010. Eleven bid packages were requested. The bids were opened on April 29, 2010. Two bids were received and publicity
read. The optional equipment (Flashing Alert Road Sign Sys.) part of the bid will not be implemented because of budget constraints. This equipment can be added at a later date. Bids
were evaluated for compliance with the specifications and their ability to perform the work. The apparent low bidder is Miller Electric Company, located in Jacksonville; FL. Staff checked
references of the apparent low bidder for past performances and insurances. All of the references were very favorable and insurance is sufficient. A copy of the proposal document and
submittals are available at the desk of the Assistant to the Mayor and Council’s Office for review. Proposed Action: That City Council approve the attached resolution. Attachment: The
tabulation sheet is attached as Exhibit “A”
City of Miami Gardens 1515 N.W. 167th Street: Bldg. 5 Suite 200 Miami Gardens, Florida 33169 Procurement Department Tabulation Sheet ITB#09-10-050 EMERGENCY ADVISORY RADIO SYSTEM April
29, 2010 Company: Systems Integration & Maintenance, Inc. Miami, FL Item Description Qty Total 1 Mobilization /Demobilization LS $13,125.00 2 Complete Engineering Services LS $60,928.75
3 Installation Site Survey LS $7,225.00 4 Installation of System LS $43,243.75 4 FCC Application LS $1,875.00 5 Testing & Tuning of System LS $2,531.25 SUB-TOTAL $128,928.75 Description
Make & Model Unit Price Qty Total 7 Workstation EOC No unit price No qty. $4,631.25 8 Transmitter submitted submitted $77,725.00 9 UPS $6,750.00 10 Backup Battery $6,450.00 11 Remote
Control System $5,187.50 12 Antenna $8,687.50 SUB-TOTAL $109,431.25 TOTAL CONTRACT Dollars $238,360.00 Optional Equipment Make & Model Unit-Price Qty Total 1A Flashing Alert Road Sign
Sys. No unit price submitted No qty. submitted $239,500.00 2A Workstation Audio Control $2,562.50 3A Broadcast Management Software Package $33,953.75 SUB-TOTAL $275,656.25 TOTAL OPTIONS
& TOTAL BID Dollars $514,016.25
City of Miami Gardens 1515 N.W. 167th Street: Bldg. 5 Suite 200 Miami Gardens, Florida 33169 Procurement Department Tabulation Sheet ITB#09-10-050 EMERGENCY ADVISORY RADIO SYSTEM April
29, 2010 Company: Miller Electric Company, Jacksonville, FL Item Description Qty Total 1 Mobilization /Demobilization LS $7,500.00 2 Complete Engineering Services LS $36,775.00 3 Installation
Site Survey LS $4,925.00 4 Installation of System LS $48,142.00 4 FCC Application LS $605.00 5 Testing & Tuning of System LS $5,750.00 SUB-TOTAL $103,697.00 Description Make & Model
Unit Price Qty Total 7 Workstation EOC Platinum Sys: DR2000 WOR station $2,536.00 1 $2,536.00 8 Transmitter HiWay Max: DR360-HARAC-SPE $31,730.00 2 $63,460.00 9 UPS Black Max: DRPSM1
$1,555.00 2 $3,110.00 10 Backup Battery HiWay Max Dual Battery $2,970.00 2 $5,940.00 11 Remote Control System Tellular: Telular-System $23,000.00 1 $23,000.00 12 Antenna Triad Antenna:
NT-Highband Kit $4,000.00 2 $8,000.00 SUB-TOTAL $106,046.00 TOTAL CONTRACT Dollars $209,743.00 Optional Equipment Make & Model Unit-Price Qty Total 1A Flashing Alert Road Sign Sys. HAR
Flashing Beacon System $27,595.00 1 $27,595.00 2A Workstation Audio Control DR2000 Platinum Audio $2,360.00 1 $2,360.00 3A Broadcast Management Software Package DR2000 Platinum Software
$30,910.00 1 $30,910.00 SUB-TOTAL $60,865.00 TOTAL OPTIONS & TOTAL BID Dollars $270,608.00