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HomeMy WebLinkAbout2010-200-1382 - Amendment to the 2008-09 CDBG-R Substantial Amendment City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 8, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Community Development Block Grant – Recovery (CDBG-R) Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name Danny Crew, City Manager Department: Community Development Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING AN AMENDMENT TO THE 2008-09 CDBG-R SUBSTANTIAL AMENDMENT; AUTHORIZING THE CITY MANAGER TO SUBMIT THE AMENDMENT TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background On February 17, 2009, President Obama signed the American Recovery and Reinvestment Act of 2009 (Recovery Act). Under the Recovery Act, $1 billion in Community Development Block Grant (CDBG-R) funds was appropriated for local governments to carry out eligible activities on an expedited basis. The City of Miami Gardens was awarded $371,207 in CDBG-R Funds. The City Council approved a Substantial Amendment to the 2008-09 Annual Action Plan on May 27, 2009. On May 12, 2010 the City Council approved an amendment to the Substantial Amendment, which outlined the following projects and budget for the CDBG-R funds: Housing Rehab (energy efficiency emphasis) $150,000 ITEM J-1) RESOLUTION PUBLIC HEARING Amendment to the 2008-09 CDBG-R 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Infrastructure Improvements (existing projects) $128,405 Public Services $ 55,681 Admin (10%) $ 37,121 Total CDBG-R $371,207 Current Situation The amendment approved on May 12, 2010 moved $55,681 from the Housing Rehab activity to a newly created Public Services activity. The intent of this amendment was to identify a funding source that would fund a job creation activity utilizing the City’s Lot Clearing and Board Up vendors. Upon review of the tasks required, and in meeting with the vendors, it was determined that the regulations governing the CDBG-R grant made it extremely cumbersome for these vendors to comply with the program requirement. In an effort to move the job creation initiative forward, City Staff was able to identify additional funding under the regular CDBG Entitlement Funds to fund Code Enforcement activities. The funding of Code Enforcement activities with CDBG allowed the previously budgeted General Funds to pay for the the Lot Clearing and Board Up services. Therefore Staff recommends reallocating the $55,681 from Public Services back to the Infrastructure Improvements activity. These additional funds will go toward completing the installation of stormwater drainage and the reconstruction of roads in the Bunche Park Neighborhood; specifically on NW 161 Street from NW 26 Ave to West Bunche Park Drive and NW 162 Street from NW 26 Ave to NW 162 Street Road. These two streets were identified because they either did not have, or had very few stormwater drains. Additionally, 33 new driveway approaches will be installed where none currently exists, to complete the infrastructure project. The following are the proposed projects and budget for the CDBG-R funds: Housing Rehab (energy efficiency emphasis) $150,000 Infrastructure Improvements (existing projects) $184,086 Admin (10%) $ 37,121 Total CDBG-R $371,207 A resolution is needed in order to amend the CDBG-R Substantial Amendment to move $55,681 out of the Public Services activity and into the Infrastructure Improvements activity. Proposed Action: Staff recommends the approval of the proposed resolution amending the 2008-2009 CDBG-R Substantial Amendment and authorizing the City Manager to submit the amendment to HUD. Attachments: • CDBG-R Substantial Amendment Community Development Block Grant Program (CDBG-R) Funding Under the American Recovery and Reinvestment Act of 2009 (Notice FR-5309-N-01) The Annual Action Plan Substantial Amendment FY 2008-09 Annual Action Plan City of Miami Gardens Department of Community Development 1515 NW 167 Street, Bldg. 5, Suite 200 Miami Gardens, Florida 33169 As Amended – May 12, 2010December 8, 2010 City of Miami Gardens CDBG-R Substantial Amendment – rev. 5-1012-08 Page 2 THE CDBG-R SUBSTANTIAL AMENDMENT Jurisdiction(s): City of Miami Gardens Jurisdiction Web Address: • www.miamigardens-fl.gov/ cd CDBG-R Contact Person: Daniel A. Rosemond Address: 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, FL 33169 Telephone: 305-622-8000 ext. 2380 Fax: 305-622-8046 Email: drosemond@miamigardens-f l.gov ENSURING RESPONSIBLE SPENDING OF RECOVERY ACT FUNDS Funding available under the Recovery Act has clear purposes – to stimulate the economy through measures that modernize the Nation’s infrastructure, improve energy efficiency, and expand educational opportunities and access to health care. HUD strongly urges grantees to use CDBGR funds for hard development costs associated with infrastructure activities that provide basic services to residents or activities that promote energy efficiency and conservation through rehabilitation or retrofitting of existing buildings. While the full range of CDBG activities is available to grantees, the Department strongly suggests that grantees incorporate consideration of the public perception of the intent of the Recovery Act in identifying and selecting projects for CDBG-R funding. The City of Miami Gardens proposes this substantial amendment to its Program Year 2008 Annual Action plan to carry out activities in accordance with CDBG-R program requirements. CDBG-R funds will be utilized in two activities (housing rehabilitation & infrastructure improvements) that will promote energy efficiency and conservation and job creation. Both activities will expand on existing programs that are already in progress, but has limited fund available to complete the project. Rehabilitation will be performed to existing single-family housing stock to benefit low income individuals and households. The housing rehab program has policies already in place with guidelines specific to contractor selections. By following the existing housing policies, the City will meet the HUD requirement of awarding contracts based on bids within 120 days from the date the funds are made available. Infrastructure improvements will be done in an area previously identified as a one of the lowest income census tracts in the City. The City will use at least 50% of the funds for activities within this designated area that can be initiated not later than 120 days after the date of the enactment of this Recovery Act. City of Miami Gardens CDBG-R Substantial Amendment – rev. 5-1012-08 Page 3 100% of funds for the two activities will be utilized for low income population. Also, ten percent (10%) of the CDBG-R funds will be utilized for administration of the program. A. SPREADSHEET FOR REPORTING PROPOSED CDBG-R ACTIVITIES Grantees must provide information concerning CDBG-R assisted activities in an electronic spreadsheet provided by HUD. The information that must be reported in the spreadsheet includes activity name, activity description, CDBG-R dollar amount budgeted, eligibility category, national objective citation, additional Recovery Act funds for the activity received from other programs, and total activity budget. An electronic copy of the spreadsheet and the format is available on HUD’s recovery website at http://www.hud.gov/recovery. City of Miami Gardens CDBG-R Substantial Amendment – rev. 5-10 Page 4 CDBG-R ACTIVITY DATA SPREADSHEET Activity Name Activity Description Eligibility (Regulatory or HCDA Citation) National Objective Citation CDBG-R Project Budget ($) Additional Recovery Funds ($) Other Leveraged Funding ($) Total Activity Budget Housing Rehabilitation Rehabilitation of single family homes with emphasis on energy efficiency including but not limited to structural hardening, electrical upgrades, and plumbing repairs. 570.202 LMH $ 150,000 $0 $ 150,000 Infrastructure Improvements Expansion of existing infrastructure activities including street improvements within areas of the City that have already been identified. These improvements will include but are not limited to street drains, sidewalk repair, and streetscape. 570.201(c) LMA $184,086 $0 184,086 Program Administration Overall program management, coordination, monitoring and evaluation of activities 570.206 N/A $37,121 $0 37,121 Public Services Expansion of existing public services activities within the City, including but not limited to job training and creation. 570.201(e) LMC $55,681 $0 0000000 $ 371,207 Date: May 12, 2010December Jurisdiction/Grantee Name: City of Miami Gardens CDBG-R Fomula Grant Amount: $371,207 8, 2010 City of Miami Gardens CDBG-R Substantial Amendment – rev. 5-1012-08 Page 5 B. CDBG-R INFORMATION BY ACTIVITY (COMPLETE FOR EACH ACTIVITY) (1) Activity Name: Activity # 01 -Housing Rehabilitation (2) Activity Narrative: Rehabilitation of single family homes with emphasis on energy efficiency and conservation including but not limited to structural hardening, electrical upgrades, and plumbing repairs. Where appropriate, construction will be performed with an emphasis on energy efficiency and materials purchased for this activity will be energy rated or recycled. 100% of the grant funds will benefit low income individuals and households. (3) Jobs Created: (Report the number of full-and part-time jobs estimated to be created and retained by the activity (including permanent, construction, and temporary jobs)). It is estimated that approximately 5 jobs will be created through this activity. These jobs will be primarily in the area of construction. (4) Additional Activity Information: (A description of how the activity will promote energy conservation, smart growth, green building technologies, or reduced pollution emissions, if applicable.) This activity will stimulate the local economy in several ways. • Providing jobs for general contractors and subcontractors that are in our current pool of over sixty (60) contractors. Most of these entities are small business owners that have been hardest hit by the recession. • The purchase of materials from local vendors and manufacturers that have a focus on providing energy efficient products to the public. • Reduction in homeowner’s energy usage through the installation of energy efficiency products and materials. Homeowners will also benefit economically through the reduction in energy bills and insurance premiums. (5) Responsible Organization: (Contact information for the organization that will implement the CDBG-R activity, including its name, location, and administrator contact information) City of Miami Gardens Department of Community Development Daniel A. Rosemond, Assistant City Manager/Community Development Director 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens CDBG-R Substantial Amendment – rev. 5-1012-08 Page 6 (6) Activity Name: Activity # 02 –Infrastructure Improvements (7) Activity Narrative: The infrastructure improvements proposed in this is activity will expand an existing Bunche Park NRSA projects located in census tracts 00403-5, 00402-3 and 00402-4. Improvements will include street improvements within areas of the City that have already been identified. These improvements will include but are not limited to street drains, sidewalk repair, and streetscape. 100% of the grant amount will benefit low income individuals and households. (8) Jobs Created: (Report the number of full-and part-time jobs estimated to be created and retained by the activity (including permanent, construction, and temporary jobs)). It is estimated that approximately 4 jobs will be created through this activity. These jobs will be primarily in the area of construction. (9) Additional Activity Information: (A description of how the activity will promote energy conservation, smart growth, green building technologies, or reduced pollution emissions, if applicable.) • All work performed in this activity will be consistent with smart growth practices of creating walkable neighborhoods. • Trees will planted that will require only limited irrigation while providing maximum shading benefit to the public access areas and surrounding buildings. • Projects will be developed with an emphasis of conservation of natural resources. (10) Responsible Organization: (Contact information for the organization that will implement the CDBG-R activity, including its name, location, and administrator contact information) City of Miami Gardens Department of Community Development Daniel A. Rosemond, Assistant City Manager/Community Development Director 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens CDBG-R Substantial Amendment – rev. 5-1012-08 Page 7 (11) Activity Name: Activity # 03 -Administration and Planning (12) Activity Narrative: Overall program management, coordination, monitoring and evaluation of activities in accordance with all statutory and regulatory requirements of the CDBG-R program and funding under the American Recovery and Reinvestment Act of 2009 (13) Jobs Created: (Report the number of full-and part-time jobs estimated to be created and retained by the activity (including permanent, construction, and temporary jobs). Not applicable (14) Additional Activity Information: (A description of how the activity will promote energy conservation, smart growth, green building technologies, or reduced pollution emissions, if applicable.) Not applicable (15) Responsible Organization: (Contact information for the organization that will implement the CDBG-R activity, including its name, location, and administrator contact information) City of Miami Gardens Department of Community Development Daniel A. Rosemond, Assistant City Manager/Community Development Director 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens CDBG-R Substantial Amendment – rev. 5-1012-08 Page 8 (16) Activity Name: Activity #04 -Public Services (17) Activity Narrative: Expansion of the existing public services program being offered through the City. Particular emphasis will be placed on job training and job creation activities. These activities will assist the City of Miami Gardens in moving closer to achieving its goal of providing sustained services for the residents of Miami Gardens. (18) Jobs Created: (Report the number of full-and part-time jobs estimated to be created and retained by the activity (including permanent, construction, and temporary jobs)). It is estimated that approximately 5 jobs will be created through this activity. These jobs will be primarily in the area of construction. (19) Additional Activity Information: (A description of how the activity will promote energy conservation, smart growth, green building technologies, or reduced pollution emissions, if applicable.) This activity will stimulate the local economy in several ways. • Providing jobs and job skills training (if needed) for unemployed residents of the City. • Contractors that are located in the City will receive preference according to the City’s purchasing code, further stimulating the local economy. (20) Responsible Organization: (Contact information for the organization that will implement the CDBG-R activity, including its name, location, and administrator contact information) City of Miami Gardens Department of Community Development Daniel A. Rosemond, Assistant City Manager/Community Development Director 1515 NW 167 Street Bldg. 5, Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens CDBG-R Substantial Amendment – rev. 5-1012-08 Page 9 C. PUBLIC COMMENT Provide a summary of public comments received to the proposed CDBG-R Substantial Amendment. Note: A Proposed CDBG-R Substantial Amendment must be published via the usual methods and posted on the jurisdiction’s website for no less than 7 calendar days for public comment. Response: On May 3, 2009, the City of Miami Gardens placed a Notice of Substantial Amendment in The Miami Herald, a newspaper of general circulation informing the public of a twelve (12) day comment period for the Substantial Amendment, exceeding the seven day public comment period required in the HUD Notice for the comment period. Subsequently, on May 24, 2009, a notice was placed in The Miami Herald announcing a public hearing scheduled for May 27, 2009, at which time; citizens are given another opportunity to comment on the use of the CDBG-R funds. Additionally, the draft Substantial Amendment was posted on the City’s website at www.miamigardens-fl.gov/cd. No public comments were received relative to the CDBG-R Substantial Amendment at the Public Hearing or in writing. Public Comment on Amendment to the Substantial Amendment: On May 2, 2010, the City of Miami Gardens placed a Notice of Substantial Amendment and Public Hearing in the Miami Herald, a newspaper of general circulation, informing the public of a seven (7) day comment period for the Substantial Amendment and announcing a public hearing scheduled for May 12, 2010. Additionally, the draft Substantial Amendment was posted on the City’s website at www.miamigardens-fl.gov/cd/index.html. No written public comments were received during the 7-day comment period, nor were any comments received during the public hearing on May 12, 2010. Public Comment on Amendment to the Substantial Amendment: On November 7, 2010, the City of Miami Gardens placed a Notice of Substantial Amendment and Public Hearing in the Miami Herald, a newspaper of general circulation, informing the public of a thirty (30) day comment period for the Substantial Amendment and announcing a public hearing scheduled for December 8, 2010 at the regular Council Meeting. Additionally, the draft Substantial Amendment was posted on the City’s website at www.miamigardensfl.gov/cd/documents.html.