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2011-017-1410 - City Lease Agreement amendment City of Miami Gardens Agenda Cover Memo Council Meeting Date: January 26, 2001 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: General Fund – City Hall Facilities Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X NA Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) NA X Sponsor Name City Manager Danny Crew Department: City Manager’s Office Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN EIGHTH AMENDMENT TO THE LEASE AGREEMENT WITH BRI 1814 GGOP, LLC FOR THE LEASE OF CITY HALL OFFICE SPACE AT GOLDEN GLADES OFFICE PARK; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background Since March 2004, the City has leased space at the Golden Glades Office Park to serve as the site for City Hall. The City currently leases 35,661 square feet, throughout four buildings, with the projection of spending approximately $635,500 for the Lease in Fiscal Year 2011. ITEM K-2) CONSENT AGENDA RESOLUTION Amendment to the City Hall Lease Agreement 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation Our Lease Agreement will expire in March 2012. Golden Glades Office Park has received interest from another government entity who wishes to lease approximately 25,000 square feet of office space in June 2012. Due to the nature of the City’s relationship with Golden Glades Office Park, the City has been afforded the first right of refusal. The landlord is requesting that the City extend/secure the Lease Agreement for future use of existing office space. There is a need to extend the Lease Agreement beyond March 2012, as Golden Glades Office Park will remain the site of City Hall until construction of the new City Hall facility on NW 27 Avenue is complete. The landlord has proposed an Eighth Amendment to the Lease Agreement to extend the terms of the Lease to September 30, 2014. However we will have the right to terminate by September 30, 2013 with six months prior written notice to Landlord. The lease rates will remain subject to annual escalations (equivalent to cost of living rates) and expense reimbursements, as forth in the Sixth Amendment of this Lease Agreement, which was executed in July 2008. The City will also continue to reimburse the Landlord for electricity usage. Proposed Action: It is recommended that City Council authorize the City Manager to execute that certain Eighth Amendment to the Lease Agreement with BRI 1814 GGOP, LLC for the lease of 35,661 square feet of office space at Golden Glades Office Park. Attachment: Attachment A – Eighth Amendment to Lease Agreement