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2011-018-1411 - Agreement with FDOC WS587 City of Miami Gardens Agenda Cover Memo Council Meeting Date: January 26, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: Stormwater Fund Public Works Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) 2. Improve City infrastructure 2.5 Increase Citywide tree Canopy (planting trees) X Sponsor Name Danny O. Crew, City Manager Department: Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT AND ADDENDUM WITH THE FLORIDA DEPARTMENT OF CORRECTIONS WORK SQUAD #WS587 FOR PUBLIC WORKS SERVICES IN THE AMOUNT OF FIFTY‐SIX THOUSAND FOUR HUNDRED AND SIXTY‐SEVEN DOLLARS ($56,467.00); PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The City has contracted with the Florida Department of Corrections (FDOC) since 2005 to utilize work squads to collect litter as a stormwater preventive maintenance practice(reducing the amount of litter accumulating in the drainage system from rainwater runoff can cause drains to overflow and flooding issues to occur), remove graffiti, and assist public works crews with landscaping tasks throughout the City. In 2006 and 2009 the City added two additional FDOC work squads to help with the overwhelming workload. As of March 1, 2011 the contract for our first work squad # WS587 will expire. Staff recommends we renew this agreement so the work squad can continue to assist the Public Works Department. ITEM K-4) CONSENT AGENDA RESOLUTION Agreement with FL Dept. of Correction 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 FDOC has proposed amendments to the current agreement, as to reflect amendments that are being made to other municipalities. These include: • Renewal of the Contract for one (1) year; • Revises the end date of the Contract to March 1, 2012; • Replaces “Addendum A” with “Revised Addendum A” effective March 2, 2011. Contract cost to the City will remain the same as last year, $56,467. Other terms and conditions of the contract remain the same. Proposed Action: It is recommended that City Council approve the attached resolution authorizing the City Manager to renew Contract #WS587 with Florida Department of Correction for an additional year and to pay the associated amount of $56,467. Attachment: Attachment 1: Contract #WS587 with (Amendment 1)