Loading...
2011-027-1420 - Contract with Kimley-Horn & Associates City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 9, 2011 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No Funding Source: Florida Department of Transportation (Grant) Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Improve City Infrastructure (Sidewalk Repairs in the Entire City) X Sponsor Name Dr. Danny O. Crew, City Manager Department: Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH KIMLEY‐HORN & ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSDAND DOLLARS ($100,000) 100,000) TO PROVIDE CONCEPTUAL DESIGN AND CONSTRUCTION DOCUMENTS FOR THE CONSTRUCTION OF A NEW PEDESTRIAN BRIDGE AT NW 175TH STREET AND NW 42ND AVENUE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background The City of Miami Gardens received a grant of $1,000,000 to complete three school safety enhancement and educational projects from the Florida Department of Transportation (FDOT) under the ITEM K-5) CONSENT AGENDA RESOLUTION Contract w/Kimley-Horn & Associates, Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Transportation Enhancement Program (TEP). The TEP is an element of the Federal Highway Administration’s (FHWA) Surface Transportation Program that provides funds for the development of “non‐traditional” transportation projects. In August 2010, the City executed the required Local Agency Program (LAP) Agreement. Thereafter, FDOT issued the Notice to Proceed (NTP) to the City to commence the design services for the three components of the grant: Project 1. Retrofit Existing or Construct Pedestrian Bridge at NW 42 Avenue and NW 175 ST The existing canal crossing bridge at NW 175th Street and NW 42 Avenue which interconnects part of the community with a school is not a pedestrian friendly bridge because of narrow sidewalk, no ADA accessibility and no safety buffer between vehicles and pedestrian. In addition, the sidewalk on the bridge is so narrow that children walk on the street part of the bridge to get across to Carol City Elementary School. This creates a safety hazard for pedestrians and vehicles. A proposed pedestrian bridge will alleviate these unsafe conditions and permit the children to cross over the canal safely. Project 2. Safety Town To educate our children, a Safety Town will be constructed. A Safety Town is a community‐based project designed to introduce and teach young children various aspects of safety. Through the use of age‐appropriate, hands‐on, interactive experiences, children will enjoy learning behaviors and practices that can help reduce the chance of serious injury. Safety Town is a safe and interesting learning environment that is set up to simulate an actual town. This portable site features mock buildings, sidewalks and streets, and is used as a practice area for safety lessons in a community. Project 3. Sidewalk Installation Sidewalks need to be installed/repaired in many areas around the City due to safety concerns for children walking to school. These required sidewalks need to be added due to the safety of children walking on the streets and/or through grass swale areas. ** Please note that Projects 2 and 3 are provided for informational purpose only and are not considered under this resolution. They will be presented in a separate resolution at a future meeting.** Current Situation Staff prepared specifications to retain a FDOT pre‐qualified civil engineer/structural engineer consultant to provide services required under a non‐exclusive services contract. The request for qualifications was prepared in accordance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 10‐11‐006 was posted on October 25, 2010. A broadcast notice was sent to 1,239 vendors. Thirty‐eight 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 proposal packages were requested. The proposals were opened on November 16, 2010. Seven proposals were received and publicly read for Civil and Structural Engineering services. A selection/evaluation committee consisting of Public Works Director, City Engineer, Assistant Public Works Director, and CIP Project Manager returned ranking sheets to Procurement on November 24, 2010. A committee meeting was held on December 6, 2010, to discuss how many firms should be shorted listed. References for all short listed firms were checked and deemed favorable. Oral presentations were conducted on January 11, 2011. Each firm was given the list of questions with thirty minutes for their presentation. The schedule was as follows: Keith and Schnars, P.A. 9:00 a.m. Kimley‐Horn & Associates 10:00 a.m. Metric Engineering, Inc. 11:00 a.m. Upon conclusion of the oral presentations, the committee ranked the firms. Staff is recommending Kimley‐Horn & Associates Associates be awarded the contract to provide conceptual designs and construction documents to construct a new pedestrian bridge at NW 175th Street and NW 42nd Avenue. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s Office for review. Proposed Action: It is recommended that the City Council approve the attached resolution authorizing the City Manager to negotiate and execute a contract with Kimley‐Horn & Associates, Inc. located in Ft. Lauderdale, Florida, in an amount not to exceed $100,000 to provide conceptual designs and construction documents to construct a new pedestrian bridge at NW 175th Street and NW 42nd Avenue. Attachment: Attachment A ‐Evaluation Ranking Sheet Attachment B ‐Contract CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT EVALUATION RANKING SHEET RFQ # 10-11-006 Engineering Services to Retrofit Existing or Construct New Pedestrian Bridge January 11, 2011 – Oral Presentations By signing this form as an Evaluator, I certify that I have no conflict of interest Signed______________________________ Dated:_____________________ Company Evidence ability, capacity & skill to perform, include timeliness, stability, availability (max 100 pts) Quality, depth of response to RFQ include detail approach to project (max 120 pts) Experience & background similar services (max 80 pts) Background & experience personnel assign to project (max 60 pts) Current, recent & projected workload (max 40 pts) Total (max. 400 pts.) Keith & Schnars, PA, Doral, FL 90 104 76 57 40 367 Kimley-Horn & Assoc., Ft. Lauderdale, FL 94 115 75 59 40 383 Metric Engineering, Inc. Miami, FL 86 88 71 57 40 342 Comments: ATTACHMENT A