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2011-045-1438 - Agreement with FDCO (WS599) City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: Public Wroks S tormwater Fund Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) 2. Improve City infrastructure 2.5 Increase Citywide tree Canopy X Sponsor Name Danny O. Crew, City Manager Department: Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER AND THE CITY CLERK, TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN RENEWAL AGREEMENT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS WORK SQUAD #WS599 FOR PUBLIC WORKS SERVICES IN THE AMOUNT OF FIFTY‐EIGHT THOUSAND, FOUR DOLLARS ($58,004.00), ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The City has used the Florida Department of Corrections’ (FDOC) work squads since 2005 to reduce the amount of litter throughout the City, remove graffiti, and assist the Public Works crews with landscaping tasks. In 2006 and 2009 the City added two additional FDOC work squads to help with the overwhelming workload. As of June 15, 2011, the second work squad (WS599) contract will expire, therefore requiring the City to enter into another agreement with the Florida Department of Corrections for continued service from this particular work squad. ITEM K-1) CONSENT AGENDA RESOLUTION Agrement w/FDOC (WS599) 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 FDOC has proposed amendments to the current agreement, to reflect changes that are being made with other municipalities. These include: • Renewal of the contract for one (1) year; • Revises the end date of the Contract to June 15, 2012; • Contract cost to the City will be $58,004 (an increase of $1,537 from last year); and Other terms and conditions remain the same. Proposed Action: It is recommended that City Council approve the attached resolution authorizing the renewal of the agreement with Florida Department of Correction work squad WS599 for an additional year. Attachment: Attachment 1: Contract #WS599 with Amendment 1