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2011-046-1439 - Agreement with FDOC (WS670) City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: Stormwater Fund Public Works Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) 2. Improve City infrastructure 2.5 Increase Citywide tree Canopy Sponsor Name Danny O. Crew, City Manager Department: Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER AND THE CITY CLERK, TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS WORK SQUAD #WS670 FOR PUBLIC WORKS SERVICES IN THE AMOUNT OF FIFTY‐EIGHT THOUSAND, FOUR DOLLARS ($58,004.00), ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The City has used the Florida Department of Corrections’ (FDOC) work squads since 2005 to reduce the amount of litter throughout the City, remove graffiti, and assist the Public Works crews with landscaping tasks. In 2006 and 2009 the City added two additional FDOC work squads to help with the overwhelming workload. As of July 9, 2011 the third work squad (WS670) contract will expire, therefore ITEM K-2) CONSENT AGENDA RESOLUTION Agreement w/FDOC (WS670) 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 requiring the City to enter into another agreement with the Florida Department of Corrections for continued services from this particular work squad. FDOC’s proposed agreement includes: • One year contract with the option to renew for an additional year; • Contract shall become effective on July 10, 2011; • Contract cost to the City will be $58,004 (an increase of $1,537 from last year); and • Stipulates termination “at will” by the City upon 60 days notification, or by the FDOC with 60 days notification to the City. Other terms and conditions remain the same. Proposed Action: It is recommended that City Council approve the attached resolution authorizing City to enter into an agreement with the Florida Department of Corrections for continued service from WS670. Attachment: Attachment 1: Florida Department of Corrections WS670 Contract