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2011-085-1478 - P.O. to Sungard Public Sector Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: May 11, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: General Fund Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X (Enter #) Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny O. Crew, City Manager Department: Information Technology/Police Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF ONE HUNDRED SEVENTY‐ONE THOUSAND THREE HUNDRED NINETY DOLLARS AND 20/100 CENTS ($171,390.20) TO SUNGARD PUBLIC SECTOR, INC. FOR OSSI SOFTWARE FOR THE MIAMI GARDENS POLICE DEPARTMENT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background The Miami Gardens Police Department utilizes OSSI software from Sungard Public Sector as the main operational software program for the department. The original contract was awarded to Sungard in 2007, and was for a two (2) year period with a fixed contract price. The price included renewals for up to a five (5) year period with annual increases not to exceed five percent (5%). The initial two (2) year term ended in 2009, and at that time the City Council authorized a renewal of the agreement with Sungard for a 3rd year. ITEM K-1 RESOLUTION ISSUE PO TO SUNGARD PUBLIC SECTOR 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation The City is now entering the 4th year in its utilization of the OSSI software provided by Sungard Public Sector. The company is not seeking an increase in the annual renewal amount, which remains $ 171,390.20. The OSSI software contains modules for the Records Management System, Computer Aided Dispatch System, as well as various other modules which help with police officer reporting and efficiency. The OSSI software provided by Sungard is essential to maintaining on‐going police operations and investigations. It should be noted that this software system is also utilized by the Miami Dade Police Department. City Staff has determined that renewal cost is appropriate for the licensing, maintenance, and services being provided. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to issue a purchase order in the amount of $171,390.20, to Sungard Public Sector for OSSI software and licensing agreement for the Miami Gardens Police Department. Attachment: Itemized list of software modules and their cost