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2011-092-1485 - P.O. to JSM Service Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: May 25, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Community Development Block Grant (CDGB) Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB#1011044 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny Cre City Manager w, Department: Parks and Recreation Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO AMERI-PRIDE, INC. TO INSTALL AN UNDERGROUND INSTALLATION SYSTEM AT BRENTWOOD PARK IN AN AMOUNT NOT TO EXCEED SIXTY-FOUR THOUSAND FIVE HUNDRED EIGHTY-EIGHT DOLLARS ($64,588.00); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background Information As one of the parks in the City’s inventory, Brentwood Park is utilized for numerous recreational activities including after-school programming, out-of-school camps, and youth football and cheerleading program. Due to the lack of an underground irrigation system for the multi-purpose field, the playing surface for football games does not meet the desired standards for the Parks and Recreation Department. ITEM K-9 RESOLUTION ISSUE PO TO AMERI-PRIDE 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation As part of the City’s effort to upgrade existing park facilities and provide additional recreational opportunities to City residents, Staff prepared specifications and solicited bids to furnish and install an underground irrigation system at Brentwood Park. City Staff advertised for this service on March 25, 2011. A broadcast notice was sent to 611 vendors. Nineteen (19) vendors requested bid packages. The bids were opened on May 12, 2011. One (1) bid was received and publicly read. The sole bid received was from Ameri-pride Inc. headquartered in Clearwater, Florida. A copy of the solicitation document and bid submitted are available at the Assistant to the Mayor and Council’s office for review. The City will utilize Community Development Block Grant (CDBG) Funds for this project. The City Council allocated CDBG funds from Program Year 5 (2010-11) for Park Capital Improvements. Brentwood Park is in a census tract that has more than 51% of its households that are low-to-moderate income, and is therefore an eligible project under the CDBG program. This project will work in conjunction with the City’s Program Year 5 (2010-11) Annual Action Plan, and compliments several other CDBG funded projects at this park, including energy efficient Musco Lighting at the football field and a shade structure over the playground area. This contract shall commence upon the date of the purchase order and shall remain in effect until such time as all services are satisfactorily performed and inspected by the City, and any warranty periods have expired. The Parks and Recreation Department will work diligently with the awarded contractor to ensure that the project is completed in time for the upcoming 2011 CMGYS football and cheerleading season. The apparent low bidder provided the following references of similar work: City of Belleair Beach, Arbor Shoreline, Benderson Development Co. Inc., and Clearwater Cascades MHP. The City, after verifying qualifications and satisfactory references, recommends Ameri-Pride Inc., of Clearwater Florida. Proposed Action: That the City Council authorize the City Manager to issue a purchase order to Ameri-Pride Inc., for these services in an amount not to exceed the budget amount of $64,588.00. Attachment: Attachment A: Tabulation Sheet: ITB #10-11-044 “ITB#10-11-044 IRRIGATION SYSTEM FOR BRENTWOOD PARK” Description Ameri-Pride Inc. of Clearwater FL Furnish and Install Irrigation system in accord with terms and conditions herein $64,588.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness.