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2011-097-1490 - Agreement with Ashbritt Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: June 8, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Reserves/FEMA Funds Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X RFP#0708039 Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A Sponsor Name Dr. Danny Crew, City Manager Department: Public Works Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN ADDENDUM TO RENEW THAT CERTAIN AGREEMENT WITH ASHBRITT, INC., FOR EMERGENCY DEBRIS REMOVAL SERVICES FOR AN ADDITIONAL TWO (2) YEAR TERM; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background Council awarded a three (3) year contract for emergency debris removal services on July 23, 2008 to AshBritt, Inc. located in Pompano Beach, FL. The contract has a renewal provision for two (2) additional years. ITEM K-1) CONSENT AGENDA RESOLUTION Agreement w/Ashbritt, Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation City staff inquired with the City of Coral Springs and the City of Weston as to current pricing for debris removal. Both Cities just solicited for emergency debris removal services. The City’s current contracted pricing with AshBritt, Inc. is very competitive compared to the current prices submitted to the other cities. City staff recommends that the contract be renewed for an additional two years. The Purchasing Department issued a renewal notification letter to AshBritt Inc., requesting that the contract terms and conditions, and pricing remain the same during the two‐year extension period. AshBritt, Inc. agreed to maintain the contract terms as requested. A resolution authorizing the City Manager to execute a contract extension is needed. Proposed Action: That the City Council approve the resolution authorizing the City Manager to exercise the contract extension with Ashbritt, Inc. for an additional two (2) years. Attachment: 1‐ Addendum to Agreement for Disaster Debris Removal and Disposal Services