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2011-098-1491 - Canal Bank Improvement Project City of Miami Gardens Agenda Cover Memo Council Meeting Date: June 22, 2011 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No Funding Source: CMG Stormwater Fund (25%)/Natural Resources Conservation Services Grant (75%) Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department: Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE NATURAL RESOURCES CONSERVATION SERVICE, IN THE AMOUNT AMOUNT OF ONE MILLION THREE HUNDRED THOUSAND DOLLARS ($1,300,000.00), FOR THREE (3) CANAL BANK IMPROVEMENT PROJECTS, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; AUTHORIZING A TWENTY‐FIVE PERCENT (25%) MATCH OF THE TOTAL PROJECT COST FROM THE CITY’S STORMWATER FUND; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background In 2005, the City of Miami Gardens was impacted by several hurricanes, among them Hurricane Wilma. During the aforementioned storm season, heavy rainfall and wind caused significant damaged to the ITEM K-2) CONSENT AGENDA RESOLUTION Canal Bank Improvments Projects 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 secondary canal system within our municipality. Among the damages were undermined and unstable stream banks, water control structures and public infrastructures, as well as debris‐clogged stream channels. In April 2011, Public Works learned of available grant funds through the Emergency Watershed Protection (EWP) program that’s to be used to relieve imminent hazards to life and property caused by Hurricane Wilma. Immediately, staff began meeting with the appropriate representatives to determine the eligibility of the damaged areas within Miami Gardens. The United States Department of Agriculture’s (USDA) Natural Resources Conservation Services (NRCS) administers the Emergency Watershed Protection (EWP). The purpose of the EWP program is to assist sponsors (i.e. City of Miami Gardens) to implement emergency measures to relieve imminent hazards to lives and property created by a natural disaster. Funded activities may include removal of debris from streams, protection of destabilized stream banks; establishing cover on critically eroding lands; or undertaking emergency measures, including soil erosion prevention, to safeguard lives and property from flood or any other natural occurrence that causes a sudden impairment of the watershed. Current Situation A Project Agreement between the City and NRCS is required in order to receive financial assistance granted. The agreement states the terms and conditions upon which the assistance will be provided, and the understandings as to the manner in which the project will be undertaken and completed. The proposed work will be completed within the three canals shown in Attachment B. Specifically, Carol City Canal B between NW 191 Street and NW 199 Street (Project Site 1), the confluents of Carol City Canal A and Real Site Canal (Project Site 2), and the NW 17 Avenue Canal from NW 167 Street to NW 168 Terrace (Project Site 3): Project Site 1: Sedimentation removal between NW 191 Street and NW 199 Street, repair/replacement of the culvert headwall located at the south side of NW 191 Street and the south side of NW 199 Street, repair as needed of headwall for small outfalls on the east side of the canal, and limited bank stabilization not exceeding 200 linear feet. Project Site 2: Sedimentation removal and canal bank stabilization approximately 350 feet north and south of the Real Site Canal, and 350 feet to the west of the Carol City Canal A, and repair/replacement of the outfall headwall behind property address 18535 NW 39 Court. Project Site 3: Sedimentation removal, canal bank stabilization on the west side of the canal, and guardrail removal and installation on the west side of the canal. The total estimated cost for these projects is approximately $1,300,000, in which the City is required to match 25% of the total cost. The City’s match will be funded through the Stormwater Fund; hence, there is no impact to the General Fund. Proposed Action: 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 It is recommended that City Council approve the proposed resolution authorizing the City Manager to execute the Project Agreement with Natural Resources Conservation Services, as well as all future documents required under this agreement. It is also recommended that City Council approve the expenditure of the required 25% match from the Stormwater Fund. Attachment: Attachment A: Project Agreement Attachment B: Project Location Map