Loading...
2011-102-1495 - Agreement with Ground Keepers Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: June 22, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Mercedes Benz Funding Contribution from Declaration of Restrictions Agreement with City and Stormwater Fund Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB#1011038(A) NW 167th Street & NW 13th Avenue S.R. 826 Landscape Improvement Project X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) 1. Improve City Identity and image 2.5 Increase City wide tree canopy X Sponsor Name Danny O. Crew, City Manger Department: Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT WITH GROUND KEEPERS, INC., IN AN AMOUNT NOT TO EXCEED ONE HUNDRED SEVEN THOUSAND, ONE HUNDRED TWENTY‐FIVE DOLLARS ($107,125.00) FOR LANDSCAPING IMPROVEMENT SERVICES ALONG THE PALMETTO EXPRESSWAY, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background The City of Miami Gardens received $125,000 from the Mercedes Benz’s Declaration of Restrictions Agreement for improvements and beautification of the intersection of NW 13 Avenue and NW 167 ITEM K-1) CONSENT AGENDA RESOLUTION Agreement w/Ground Keepers, Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Street and the frontage along NW 167 Street and NW 13 Avenue in front of the Mercedes Benz Dealership. The landscaping project has been designed by O’Leary Richards Design Associates, Inc. for a total amount of $19,366.40, which included surveying, site evaluation‐existing conditions, schematic design, construction documentation and assistance in the bidding process. Current Situation Specifications were prepared by City staff and O’Leary Richards Design Associates for the S.R. 826 embankment landscape improvements and posted as Bid #10‐11‐038(A) on April 14, 2011. A broadcast notice was sent to 466 vendors. Twenty‐five bid packages were requested. The bids were opened on May 5, 2011. Four bids were received and publicly read. Bids were evaluated for compliance with the specifications and their ability to perform the work. Staff checked references of the apparent low bidder for past performances, finances, and insurances. All of the references were very favorable; the finances are okay, insurance is sufficient. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s office for review. Bidder did not indicate any additional jobs would be created if awarded this contract; however, staff will discuss this with the bidder at the pre‐construction meeting. Proposed Action: It is recommended that City Council approve the attached resolution authorizing the City Manager to execute a contract with Ground Keepers, Inc. located in Miami Lakes, Florida in an amount not to exceed $107,125, which includes the alternates, to provide landscaping improvements along the south side of the Palmetto Expressway, along NW 167 Street from east NW 13 Avenue to east of NW 17 Avenue. Attachment: Attachment A: Bid Tabulation Attachment B: Agreement NW 167th STREET & NW 13TH AVENUE S.R. 826 LANDSCAPE IMPROVEMENTS ITB#10‐11‐038(A) re‐bid May 5, 2011 @2:00 p.m. Bid Tabulation Ground Keepers, Inc. Ameri‐Pride Inc Arazoza Brothers Weekley Asphalt Miami Lakes, FL Clearwater, FL Homestead, FL Pembroke Pines, FL Item Est. Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total 5% Bid Bond yes yes yes yes Gen Cond 1 $200.00 $200.00 $500.00 $500.00 $5,500.00 $5,500.00 $5,000.00 $5,000.00 MOT 1 $700.00 $700.00 $0.00 $0.00 $7,500.00 $7,500.00 $7,000.00 $7,000.00 Gates 2 $617.00 $1,234.00 $1,500.00 $3,000.00 $1,500.00 $3,000.00 $1,990.00 $3,980.00 Sub Total $2,134.00 $3,500.00 $16,000.00 $15,980.00 Bismark 16 $149.00 $2,384.00 $537.00 $8,592.00 $900.00 $14,400.00 $969.00 $15,504.00 Copperpod 22 $247.00 $5,434.00 $399.00 $8,778.00 $290.00 $6,380.00 $408.00 $8,976.00 B Bouquet 48 $27.00 $1,296.00 $16.00 $768.00 $50.00 $2,400.00 $56.00 $2,688.00 Sabal 92 $199.00 $18,308.00 $166.50 $15,318.00 $200.00 $18,400.00 $180.00 $16,560.00 Montgomery 50 $97.00 $4,850.00 $225.50 $11,275.00 $275.00 $13,750.00 $255.00 $12,750.00 Sub Total $32,272.00 $44,731.00 $55,330.00 $56,478.00 Bougainville 315 $8.99 $2,831.85 $8.25 $2,598.75 $12.00 $3,780.00 $14.65 $4,614.75 Ficus 2210 $7.99 $17,657.90 $5.62 $12,420.20 $8.50 $18,785.00 $8.95 $19,779.50 Firebush 2110 $7.99 $16,858.90 $5.99 $12,638.90 $8.00 $16,880.00 $8.30 $17,513.00 Flax Lily 1061 $7.99 $8,477.39 $5.99 $6,355.39 $8.00 $8,488.00 $8.30 $8,806.30 Necklace Pod 1615 $8.99 $14,518.85 $7.49 $12,096.35 $8.00 $12,920.00 $11.50 $18,572.50 Sub Total $60,344.89 $46,109.59 $60,853.00 $69,286.05 Bahia Sod 616 $1.20 $739.20 $4.50 $2,772.00 $2.52 $1,552.32 $2.50 $1,540.00 TOTAL LAND. $95,490.09 $97,112.59 $133,735.32 $143,284.05 Alternate Bahia Sod 1585 $1.20 $1,902.00 $4.50 $7,132.50 $2.88 $4,564.80 $2.50 $3,962.50 Pro‐5 Weed 2700 $0.15 $405.00 $2.20 $5,940.00 $5.00 $13,500.00 $2.70 $7,290.00 1 Yr Main. 12 $777.00 $9,324.00 $500.00 $6,000.00 $1,250.00 $15,000.00 $2,525.00 $30,300.00 TOTAL ALT. $11,631.00 $19,072.50 $33,064.80 $41,552.50 TOTAL PROJ $107,121.09 $116,185.09 $166,800.12 $184,836.55 Roadrunner Professional Service nonresponsive ‐bid bond was not submitted; wrong bid form submitted