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2011-110-1503 - Paradigm Construction Managment LLC City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 13, 2011 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No Funding Source: Miami Dade County General Obligation Bond Grant Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: ITB#1011037 ITB#1011048 Acoustical Wall Panel Project X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny O. Crew, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT WITH PARADIGM CONSTRUCTION MANAGEMENT LLC, IN AN AMOUNT NOT TO EXCEED FIFTY‐NINE THOUSAND SIX HUNDRED SEVENTY‐EIGHT DOLLARS AND THIRTY CENTS ($59,678.30) WHICH INCLUDES A TEN PERCENT (10%) CONTINGENCY TO FURNISH AND INSTALL ACOUSTICAL WALL PANELS IN THE GYMNASIUM AND AUDITORIUM AT THE BETTY T. FERGUSON RECREATIONAL COMPLEX, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background After the opening of the Betty T. Ferguson Recreational Complex it was determined that the acoustic properties in the Gymnasium and the Auditorium needed to be improved. Staff requested the design ITEM K-4) CONSENT AGENDA RESOLUTION Agreement w/Paradigm Construction Management LLC 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 and installation of sound absorptive material to be installed in the Gymnasium and the Auditorium. The East wall of the Auditorium and all wall surfaces in the Gymnasium are to receive the sound absorptive panels. The material will absorb excess noise and ambient sound in order to lower the levels of reverberated noise. The material is designed to create a quieter environment for these rooms. The total areas to be covered by the panels are 3500 Square Feet. Fabric covered panels will be installed in the Auditorium. To address high impact forces a denser and durable material will be utilized for the panels to be installed in the Gymnasium. The Miami Dade County General Obligation Bond grant contract for the Furniture, Fixtures and Equipment for the Center will supply funding for the fabrication and installation of the acoustic panels. Current Situation Specifications were prepared by city staff and CPZ Architects for the Acoustical Wall Panel Project and posted Bid #10‐11‐048 on April 26, 2011. A broadcast notice was sent to 846 vendors. Eighteen bid packages were requested. Five bidders attended the mandatory pre‐bid meeting held May 9, 2011 at the Betty T. Ferguson Recreational Complex. The bids were opened on May 19, 2011. One bid was received and publicity read (see attached tabulation sheet). The bid was evaluated for compliance with the specifications and their ability to perform the work. Staff checked references of the apparent low bidder for past performances, finances, and insurances. All of the references were favorable; the finances and insurance are sufficient. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s Office for review. Bidder indicated they would attempt to hire one City resident to assist with the installation of the panels for sixty days. Staff will discuss the hiring process with the bidder at the pre‐construction meeting. Proposed Action: It is recommended that the City Council approve the attached resolution authorizing the City Manager to execute a contract with Paradigm Construction Management LLC, located in Miami Springs, Florida, in an amount not to exceed $59,678.30, which includes the 10% contingency, to furnish and install acoustical wall panels in the Gymnasium and the Auditorium at the Betty T. Ferguson Recreational Complex. Attachment: Attachment A ‐Tabulation Sheet City of Miami Gardens 1515 N.W. 167th Street: Bldg. 5 Suite 200 Miami Gardens, Florida 33169 Procurement Department Tabulation Sheet ITB#10-11-048 ACOUSTICAL WALL PANEL PROJECT May 19, 2011 @2:00 p.m. Bid Item Paradigm Construction Management, Miami, FL 5% Bid Bon Yes Finishes Gymnasium $26,626.50 Finishes Auditorium $26,626.50 Electrical Gymnasium $500.00 Electrical Auditorium $500.00 TOTAL $54,253.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness