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2011-114-1507 - GOB for BTF Complex City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 13,2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: N/A Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Danny O. Crew, City Manager Department: Capital Projects Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY THAT CERTAIN INTERLOCAL AGREEMENT WITH MIAMI‐DADE COUNTY, ATTACHED HERETO AS AS EXHIBIT “A” TO TRANSFER THE SUM OF FIVE MILLION, FIVE HUNDRED FORTY‐SEVEN THOUSAND DOLLARS ($5,547,000.00) FROM THE CITY’S CURRENT NINE MILLION, EIGHT HUNDRED THIRTY THOUSAND ($9,830,000.00) GENERAL OBLIGATION BOND (“GOB”) FOR REIMBURSEMENT OF EXPENDITURES ASSOCIATED WITH THE CONSTRUCTION OF THE BETTY T. FERGUSON RECREATIONAL COMPLEX AND AMPHITHEATER; PROVIDING FOR NUNC PRO TUNC EFFECT; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background: On November 4, 2004 Miami‐Dade County residents approved the Building Better Communities General Obligation Bond (GOB) Program. As a result the City of Miami Gardens will receive approximately $9.83M for the design and construction of several parks projects. ITEM K-10) CONSENT AGENDA RESOLUTION GOB in association with BTF Recreational Complex 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 The Administration Rules for the Building Better Communities Program have been established and approved by the Board of County Commissioners. As a condition of the bond program, the City must enter into an Interlocal Agreement with Miami‐Dade County, which sets forth the responsibilities and duties regarding the administration of the approved project and approved funding allocation. The agreement specifies the projects’ timeframes, payment terms, budget changes, etc. Current Situation: For the last year, City staff has been negotiating with the County Office of Capital Improvements to transfer $2.547M of the previously approved GOB funds to reimburse the City for construction costs associated with the Betty T. Ferguson Recreation Complex Community Center and Amphitheatre. This $ 2.547M would be in addition to $3M approved in Furniture Fixture and Equipment funds the previously approved by the City Council on June 23, 2010, making the total GOB project amount $ 5,547,000. After months of delay, on June 30, 2011, City staff received the contracts from the County. In an effort to address the length of time it has taken to processes these agreements, County staff agreed to expedite the reimbursement of $2.8M in expenditures to the City once the contracts were executed. In these difficult financial times, it is important that staff work aggressively to recapture any revenue owed to the City. In light of this fact, and in an effort to expedite the repayment of the City’s $2.8M, City staff requested that the City Attorney review and that the Mayor execute the agreements immediately to ensure that the City did not experience any further delays in recapturing our revenue from the County. As such, on June 30, 2011 the contracts were fully executed by the City and submitted to the County. City staff is requesting that Council approve the attached agreement between the City of Miami Gardens and Miami Dade County for the “Miami Garden Community Center” (aka Betty T. Ferguson Recreational Complex) GOB project 54‐71059 in the amount of $5,547,000, Nunc pro tunc. Proposed Action: That Council approve the attached agreement between the City of Miami Gardens and Miami Dade County for the “Miami Garden Community Center” (aka Betty T. Ferguson Recreational Complex) GOB project 54‐71059 in the amount of $5,547,000, Nunc pro tunc. Attachment: Attachment A: Agreement