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2011-118-1511 - Agreement with MD Elections City of Miami Gardens Agenda Cover Memo Council Meeting Date: July13, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: N/A Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X (Enter #) Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny Crew, City Manager Department: Parks and Recreation Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT WITH MIAMI‐DADE COUNTY DEPARTMENT OF ELECTIONS TO UTILIZE THE RECREATIONAL FACILITIES AT AUDREY J. KING PARK AS A POLLING PRECINCT THROUGH DECEMBER 31, 2012, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE Staff Summary: Background: The City of Miami Gardens Parks and Recreation Department sees great value in providing our residents with the opportunity to take part the elections process. In years past, several of the City’s parks served as a precinct for the growing number of registered voters in Miami‐Dade County and the City of Miami Gardens. In 2008, the City entered into an agreement with Miami‐Dade County Department of Elections ITEM K-11) CONSENT AGENDA RESOLUTION Use of A.J. King park as a Polling Precinct 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 for the use of A.J. King Park and Buccaneer Park in order to host polling activities during the 2008 general elections free of charge. Current Situation: Miami‐Dade County Department of Elections is requesting the on‐going use of the recreation building at A.J. King Park (4230 NW 178th Street) to host polling activites during Federal, State, County, Municipal, and Special Elections as needed by the Department of Elections. It is anticipated that this park will be used to host polling activities for the remainder of the 2011 and 2012 calendar years. The use of this park site will be based on the availability of the recreation building, as well as the demand for additional polling sites by the Department of Elections. This site would be open to the public from 7AM to 7PM for voting purposes and will be utilized by the Miami‐Dade Department of Elections free of charge. Proposed Action: That City Council approve the resolution that authorizes authorizes the City Manager to execute the agreement with the Miami‐Dade County Department of Elections to utilize Audrey J. King Park as a polling precinct through December 31, 2012. Attachment: Agreement between Miami Dade Department of Elections and City of Miami Gardens