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2009-159-1104 - Tree planting bid City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 9, 2009 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Public Works, KMGBTree Canopy CapitalStorm Water Swale Area Drainage roveme ds Imp Fun nt Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#0809045 Sponsor Name City Manager Danny Crew Department: Public Works Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO VILA & SON LANDSCAPING CORP., TROPIC LANDSCAPING & LAWN MAINTENANCE, INC., SUPERIOR LANDSCAPING & LAWN SERVICE, INC., ALL GREEN IRRIGATION SERVICES, INC., CUTTERS EDGE LAWN & MAINTENANCE, INC., BANNERMAN LANDSCAPING, INC., ARAZOZA BROTHERS CORP., AND 3E TREE FARM PARTNERS, LLC FOR TREES AND PALMS FOR CITY RIGHTS OF WAY, MEDIANS AND FRONTAGE ROAD; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS ON AN AS NEEDED BASIS, WITH THE SELECTED VENDORS IN AN AMOUNT NOT TO EXCEED THE BUDGETED AMOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: In an effort to maintain and continue to beautify the City of Miami Gardens landscape, the City solicited bids to purchase ornamental trees and palms. The objective is to provide a variety of ornamental trees as well as to furnish and install palm trees in City rights of way, medians, and frontage roads. This contract is for a one year term with City option to renew for an additional year. It is estimated that the City will spend $150,00.00 annually. ITEM J-5) CONSENT AGENDA RESOLUTION Awarding a bid for Trees and Palms 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City Staff prepared specifications and advertised on May 27, 2009. The specifications were for several varities/species of palm trees and ornamental trees. The bid contained specifications for some palm trees to be delivered and planted and some specifications were to deliver only. The City also included alternates sizes of varities/species. The City A broadcast notice was sent to 817 vendors. Thirty two vendors requested bid packages. The bids were opened on June 18, 2009. Eleven bids were received and publicly read. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review. On July 10, 2009, while performing its due diligence, city staff visited the facilities of those apparent low bidders it had not previously conducted business with: All Green Irrigation Services, Inc. and Jerry’s Custom Landscaping Inc. Based on these site visits All Green Irrigation Services Inc. met the contract terms and conditions; however, Jerry’s Custom Landscaping Inc. was found not responsible, as relevant experience could not be verified. At Jerry’s Custom Landscaping Inc. staff found only residential landscape work samples. Multiple attempts to have this vendor provide municipal work samples, to include work in rights of way, medians and frontage roads were unsuccessful. Award is recommended to multiple bidders on a Primary and Secondary basis to ensure availability. Where ties exist, additional vendors may be awarded. Listed below are the recommended vendors for the different varities/species and the alternates. Sheet One of the attached tabulation consists of all the Ornmental Trees (T1‐ T13, plus alternates) Sheet Two of the attached tabulation consists of all the Palm Trees (P1‐P3, plus alternates) Vila & Son Landscaping Corp. Primary: T13, P1‐12 Month, P1 Alt‐12 Month, P3‐12 Month, P3 Alt 12 Month Secondary: T9, P3 Alt 12 Month Tropic Landscaping &Lawn Maint. Primary: T2 Secondary: T1 Alt, T2 Alt, T6, T8 Alt, T10, P2 6& 12 Month Superior Landscaping & Lawn Service Inc. Primary: T13 Alt, P2 Delivery, P2 6 &12 Month Secondary: T4, T13 All Green Irrigation Services Inc. Primary: T1, T1 Alt, T2 Alt, T3, T5 Alt, T6, T7 Alt, T9, T9 Alt, T11 Alt, T12, P1, P3 6 Month, P3 Alt 6 & 12 Month Secondary: T5, T6 Alt, T8 Alt, T11, P1 Alt 12 Month, P3 12 Month, P3 Alt(#2) 12 Month Cutters Edge Primary: T6 Alt, T7 Secondary: P1 12 month Bannerman Landscaping Inc. Primary: T2, T4, T5, T8 Alt, T10, T11, P3 6 Month Secondary: T1, T1 Alt, T5 Alt, T7, T7 Alt, T8, T9 Alt, T11 Alt, T12, T13 Alt, P3 12 Month Arazoza Brothers Corp. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Primary: T8 Secondary: T3, P2 6 & 12 Month 3E Tree Farm Primary: P1 Alt Proposed Action: The City request approval to award Vila & Son Landscaping Corp., Tropic Landscaping & Lawn Maintenance Inc., Superior Landscaping & Lawn Service Inc., All Green Irrigation Services Inc., Cutters Edge Lawn & Maintenance Inc., Bannerman Landscaping Inc., Arazoza Brothers Corp., & 3E Tree Farm Partners LLC, as well as, to authorize the Manager to issue purchase orders on an as needed basis. Attachment: Attachment A –Bid Tabulation Vila & Son N/B each/with 12 $ 482 00 each/with PRIMARY SECONDARY Palms Arrieta Landscape & Maintenance Species min.,size., specs Furnish & Deliver Furnish & Install Furnish & Deliver Furnish & Install P1 Roystonea elata/Flo Royal Palm rida 25’ht x 20’ spr 15’ gray wood, Certified $475.00 $ N mo N/B mo/B each/with 6 nth warranty $ each/with 12 nth warranty $300.00 $ 406.00 each/with 6 month warranty $ 385.00 each/with 12 month warranty P1 Alternate Roystonea elata/Flo Royal Palm rida 35’ht x 25’ spr 20' g certified ray wood $1,200 $ N mo N/B mo /B each/with 6 nth warranty $ each/with 12 nth warranty $400.00 $ 522.00 each/with 6 month warranty $ 495.00 each/with 12 month warranty P2 Wodyetia bifurcata Fo Palm xtail 15'-20' ht. B&B 10'c.w. Min. $275.00 $ mo moN/B each/with 6 nth warranty $ nth warranty $400.00 $508.00 each/with 6 month warranty 482.00 12 month warranty P3 Phoenix dactylifera me Date Palm djool 20'ht X 15' spr 10' c Certified matched .w. N/A $ 7 6 m $ N mo500.00 each/with onth warranty /B each/with 12 nth warranty N/A $4874.00 each/with 6 month warranty $ 4650.00 each/with 12 month warranty P3 Alternate Phoenix dactylifera me Date Palm djool 25'ht X 20' spr 12' c Certified .w. N/A $ 85 6 m $ N mo 00.00 each/with onth warranty /B each/with 12 nth warranty N/A $ 5380.00 each/with 6 month warranty $ 5200.00 each/with 12 month warranty P3 Alternate (#2) Phoenix dactylifera me Date Palm djool 35'ht X 25' spr 14' c.w. Certified N/A $ 95 6 m $ N mo 00.00 each/with onth warranty /B each/with 12 nth warranty N/A $ 6159.00 each/with 6 month warranty $5900.00 each/with 12 month warranty 3E T $ 350 00 each/with $ 1100 00 each/with 268 00 with Tropic Landscaping & Lawn Maintenance Jerry's Custom Landscaping Inc. Superior Landscaping & Lawn Service Inc. Furnish & Deliver Furnish & Install Furnish & Deliver Furnish & Install Furnish & Deliver Furnish & Install Furnish & Deliver $575.00 $ 750.00 each/wi month warranty $ 850.00 each/wi 12 month warrantth 6 th y $450.00 $ 450.00 eac month warra $ 800.00 eac 12 month w h/with 6 nty h/with arranty $419.00 $ 460.00 month w $ 508.00 month w each/with 6 arranty each/with 12 arranty $303.75 $950.00 $ 1250.00 each/w 6 month warranty $ 1350.00 each/w 12 month warrantith ith y $750.00 $ 750.00 eac month warra $ 1500.00 ea 12 month w h/with 6 nty ch/with arranty $1,420.00 $ 1700.0 month w $ 1748.0 12 mont0 each/with 6 arranty 0 each/with h warranty $168.50 $220.00 $300.00 each/wit month warranty 350.00 12 month warranth 6 $850.00 y $850.00 eac month warra 1100.00 12 month wh/with 6 nty $182.40 arranty $220.00 month w 268.00 each/month w each/with 6 arranty arranty $ 12 $270.00 arranty N/A $6800.00 each/w month warranty $ 7100.00 each/w 12 month warrantith 6 ith y N/A $3650.00 ea month warra $ 3950.00 ea 12 month wch/with 6 nty ch/with arranty N/A $5000.0 month w $ 5000.0 12 mont0 each/with 6 arranty 0 each/with h warranty N/A N/A $ 7400.00 each/w 6 month warranty $ 7800.00 each/w 12 month warrantith ith y N/A $ 4000.00 ea 6 month war $ 4295.00 ea 12 month w ch/with ranty ch/with arranty N/A $ 5800.0 month w $ 5800.0 12 mont0 each/with 6 arranty 0 each/with h warranty N/A N/A $ 7800.00 each/w 6 month warranty $8200.00 each/w 12 month warrantith ith y N/A $ 4650.00 ea 6 month war $4990.00 ea 12 month w ch/with ranty ch/with arranty N/A $ 6600.0 month w $ 6600.0 12 mont0 each/with 6 arranty 0 each/with h warranty N/A T Inc 451 00 each/with $ 500 00 each/with $ 375 00 each/with $ 1000 00 each/with ree Farm All Green Irrigation Services Inc Cutters Edge Bannerman Landscaping Furnish & Install Furnish & Deliver Furnish & Install Furnish & Deliver Furnish & Install Furnish & Deliver Furnish & Install $461.25 each/with 6 month warranty $ 507.40 each/with 12 month warranty $210.00 $425.00 each/month warranty $ 450.00 each/month warrantywith 6 with 12 $350.00 $500.00 month wa $ 400.00 month waeach/with 6 rranty each/with 12 rranty $600.00 $1000.00 each/with 6 month warranty $ 1200.00 each/with 12 month warranty $ 2562.50 each/with 6 month warranty $ 2818.75 each/with month warranty 12 $275.00 $ 500.00 each/month warranty $ 550.00 each/month warrantywith 6 with 12 $930.00 $ 1675.00 month wa $ 1325.00 12 month each/with 6 rranty each/with warranty $700.00 $ 1000.00 each/with 6 month warranty $ 1400.00 each/with 12 month warranty $410.00 each/with 6 month warranty 451.00 12 month warranty $ $300.00 $425.00 each/month warranty 500.00 month warrantywith 6 12 $265.00 $438.00 month wa 375.00 month waeach/with 6 rranty 12 $60 rranty 0.00 $850.00 each/with 6 month warranty 1000.00 12 month warranty $8507.50 each/with 6 month warranty $ 9358.25 each/with month warranty 12 N/A $4500.00 each/month warranty $ 4800.00 each/12 month warra with 6 with nty N/A $9930.00 month wa $ 8200.00 12 month each/with 6 rranty each/with warranty N/A $4500.00each/with 6 month warranty $4800.00each/with 12 month warranty $ 9532.50 each/with 6 month warranty $ 10485.75 each/with 12 month warranty N/A $ 5250.00 each/month warranty $ 5500.00 each/12 month warra with 6 with nty N/A $10500.0 6 month $ 8725.00 12 month0 each/with warranty each/with warranty N/A $ 5350.00each/with 6 month warranty $ 5800.00each/with 12 month warranty $ 10619.00 each/with month warranty $ 11680.90 each/with 12 month warranty 6 N/A $ 5500.00 each/month warranty $ 5800.00 each/12 month warra with 6 with nty N/A $10925.0 6 month $ 8915.00 12 month0 each/with warranty each/with warranty N/N/A $ 6600.00 each/with 6 month warranty $ 6900.00 each/with 12 month warranty $ 350 00 each/with $600 00 each/with 12 Arazoza Brothers Corp Florida Lawn Service Inc Furnish & Deliver Furnish & Install Furnish & Deliver Furnish & Install $1,000.00 $1500.00 each/with 6 month warranty $ 1650.00each/with 12 month warranty $1,125.00 $2250.00 each/with 6 month warranty $ 2250.00each/with 12 month warranty $1,250.00 $ 2000.00each/with 6 month warranty $2250.00 each/with 12 month warranty $1,500.00 $ 3000.00each/with 6 month warranty $3000.00 each/with 12 month warranty $200.00 $300.00 each/with 6 month warranty 350.00 12 month warranty $300.00 $600.00 each/with 6 month warranty 600.00 month warranty N/A $6000.00each/with 6 month warranty $6500.00each/with 12 month warranty N/A $8400.00 each/with 6 month warranty $8400.00each/with 12 month warranty N/A $ 7000.00each/with 6 month warranty $ 7500.00each/with 12 month warranty N/A $ 9100.00each/with 6 month warranty $9100.00each/with 12 month warranty N/A $ 8000.00 each/with 6 month warranty $8500.00each/with 12 month warranty N/A $9600.00 each/each/with 6 month warranty $9600.00 each/with 12 month warranty