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2009-163-1108 - Wiring Service Bid City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 8, 2009 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: General Funds – Info DeprmationsT hnolody t; various o ers ec th Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#0809011 Sponsor Name City Manager Danny Crew Department: Information Technology Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING BIDS TO QUALITY WIRING, INC., AS PRIMARY BIDDER, STRUCTURED CABLING SOLUTIONS, AS SECONDARY BIDDER, AND BCI COMMUNICATIONS, AS TERTIARY BIDDER, IN AN AMOUNT NOT TO EXCEED ANNUAL BUDGETED AMOUNT; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS ON AN AS NEEDED BASIS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: In an effort to acquire telecommunication wiring and cabling, parts and services, the City solicited bids to obtain the services of qualified contractors. The objective is to pre‐qualify three (3) bidders, deemed the “primary,” “secondary” and “tertiary” bidders, to order upon when specific products are required. Multiple bidders are recommendaed to be awarded to assure availability and expeditious delivery. For those projects requiring labor, quotes may be obtained from all three (3) pre-qualified bidders, to assure maximum competition and ultimately the best price per project. This contract is for a one‐year term with an option to renew for an additional three years, on a year to year basis. It is estimated that the City will spend approximately $115,000 annually for these services. ITEM J-9) CONSENT AGENDA RESOLUTION Awarding a bid for Cable Wiring Services 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City staff prepared specifications and advertised on June 3, 2009. A broadcast notice was sent to 600 vendors. Forty eight (48) vendors requested bid packages. The bids were opened on July 2, 2009. Twelve (12) bids were received and publicly read. A copy of the proposal document and submittals are available at the assistant to the Mayor and Council’s office for review. Proposed Action: The City Council approve an award to Quality Wiring Inc., Structured Cabling Solutions and BCI Communications and to authorize the City Manager to issue purchase orders on an as needed basis, not to exceed the annual budgeted amount. Attachment: Attachment A –Bid Tabulation City of Miami Gardens 1515 N.W. 167th Street: Bldg. 5 Suite 200 Miami Gardens, Florida 33169 Procurement Department Tabulation Sheet ITB#08-09-011 WIRING/CABLING SERVICES July 2, 2009 @2:00 p.m. This is only a tabulation of prices submitted and is not an indication of award or responsiveness. Structured Cabling Solutions Quality Holdings Gropu LLC Luzer Electric Inc. ComDesign Infastructure Solutions BCI Communications Quality Wiring Inc Miami Bu Telephonsiness e Corp. Description UOM Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price 1 Laborer/helper, Regular Hourly Rate Monday thru Friday 8:00AM-5:00PM Hour $17.00 $45.00 $25.00 $36.00 $25.68 $10.00 $20.00 2 Laborer/Helper, After Hours Hourly Rate (Monday thru Friday, 5:00PM -8:00AM, Weekends and Holidays) Hour $25.50 $67.50 $37.50 $54.00 $25.68 $12.00 $35.00 3 Technician, Regular Hourly Rate Hour $22.00 $65.00 $50.00 $36.00 $40.35 $30.00 $35.00 4 Technician, After Hours Hourly Rate (Monday thru Friday, 5:00PM-8:00AM, Weekends and and Holidays) Hour $33.00 $97.50 $75.00 $54.00 $40.35 $45.00 $50.00 5 Supervisor, Regular Hourly Rate Hour $27.00 $105.00 $50.00 $36.00 $49.52 $1.00 $45.00 6 Supervisor After Hours Hourly Rate Monday thru Friday, 5:00PM-8:00AM, Weekends and Holidays) Hour $40.50 $157.50 $45.00 $54.00 $49.52 $1.00 $60.00 7 100 ft Category 6 Quad Cable, Plenum Each $80.00 $30.00 $.29 $26.00 $27.50 $30.00 $35.20 8 100 ft Category 5e Quad Cable, Plenum Each $40.00 $18.00 $.16 $15.50 $15.62 $20.00 $20.90 9 100 ft 8-Strand 62.5/125 um Optical Fiber Cable Riser Each $90.00 $161.00 $1.15 $80.00 $100.10 $24.29 $57.20 10 100 ft 100-Pair Gel Filled Cable 24 AWG Each $192.00 $186.00 $1.80 $160.00 $180.58 $119.16 $183.70 11 100 ft 12-Pair Gel Filled Direct Buried Cable Each $30.00 $43.20 $.33 $31.00 $32.81 $24.29 $34.10 12 100 ft 200-Pair Gel Filled Cable 24 AWG Each $371.00 $420.00 $3.41 $317.00 $357.44 $238.29 $349.80 13 100 ft 300-Pair Gel Filled Cable 24 AWG Each $540.00 $615.60 $5.03 $452.00 $527.17 $276.00 $515.90 14 100 ft 4-Pair Pair STP 324 AWG Gel Filled Cat5 Each $18.90 $61.32 $.18 $26.00 $19.95 $32.80 $178.20 15 100 ft 6-Pair Gel Filled Cable Each $22.00 $27.00 $.25 $21.00 $22.84 $16.73 $24.20 16 100 ft 6-Strand Fiber Optic Cable I/O Each $47.00 $69.00 $.44 $64.00 $71.02 $53.87 $59.40 17 100 ft 12-Strand Fiber Optic I/O Each $90.00 $161.00 $.89 $110.00 $119.56 $80.00 $111.10 18 100 ft RG56 Coaxial Cable Plenum Each $33.00 $40.20 $.34 $42.00 $30.05 $30.03 $12.10 19 3 ft Patch Cord Cat 5E Each $.52 $1.37 $.81 $3.30 $3.00 $0.90 $0.75 20 4 ft Patch Cord Cat 5E Each $ .60 $3.24 $2.83 $3.70 $3.56 $0.90 $0.97 21 6 ft Patch Cord Cat 5E Each $ .83 $3.70 $3.15 $4.20 $4.10 $1.40 $1.19 22 8 ft Patch Cord Cat 5E Each $ 1.07 $4.10 $3.45 $5.90 $4.92 $1.40 $1.58 23 10 ft Patch Cord Cat 5E Each $ 1.48 $2.38 $1.69 $4.90 $4.92 $2.36 $1.58 24 12 ft Patch Cord Cat 5E Each $ 1.60 $5.30 $4.08 $5.40 $6.29 $2.36 $1.99 25 16 ft Patch Cord Cat 5E Each $ 1.87 $6.19 $4.72 $7.70 $7.66 $2.36 $1.99 26 20 ft Patch Cord Cat 5E Each $ 2.05 $7.73 $5.35 $7.30 $7.66 $3.75 $3.59 27 3 ft Patch Cord Cat 6 Each $ .63 $2.28 $1.65 $6.30 $5.13 $2.04 $1.54 28 6 ft Patch Cord Cat 6 Each $ .81 $4.68 $4.59 $6.80 $5.82 $2.80 $1.76 29 8 ft Patch Cord Cat 6 Each $ 1.39 $5.23 $4.96 $7.40 $6.51 $2.80 $2.12 30 10 ft Patch Cord Cat 6 Each $ 1.84 $4.51 $2.60 $7.60 $7.52 $3.22 $2.42 31 12 ft Patch Cord Cat 6 Each $ 1.94 $6.70 $5.72 $8.60 $9.24 $3.22 $3.15 32 16 ft Patch Cord Cat 6 Each $ 2.40 $7.87 $6.48 $8.80 $10.95 $4.35 $4.98 33 20 ft Patch Cord Cat 6 Each $ 2.87 $9.26 $7.23 $10.70 $13.57 $4.35 $4.98 34 1 meter SC to SC Patch Cord Each $9.69 $17.56 $14.15 $10.30 $13.57 $3.00 $13.20 35 1 meter ST to ST Patch Cord Each $9.29 $17.56 $11.19 $9.10 $11.58 $2.37 $10.43 36 1 meter ST to SC Patch Cord Each $9.49 $17.56 $13.87 $9.20 $13.30 $15.00 $12.28 37 1 meter LC to LC Patch Cord Each $14.09 $35.70 $23.80 $16.50 $22.03 $15.00 $22.22 38 1 meter LC to SC Patch Cord Each $11.89 $27.16 $20.90 $13.20 $19.03 $15.00 $19.50 39 10 meter SC to SC Patch Cord Each $15.09 $32.88 $24.10 $16.30 $22.81 $25.00 $21.47 40 10 meter ST to ST Patch Cord Each $14.69 $32.88 $19.77 $16.30 $20.46 $25.00 $18.44 41 10 meter ST to SC Patch Cord Each $14.89 $32.88 $22.55 $16.30 $21.57 $25.00 $21.04 42 10 meter LC to LC Patch Cord Each $19.49 $48.70 $33.21 $24.10 $30.58 $25.00 $30.98 43 10 meter LC to SC Patch Cord Each $17.28 $41.40 $31.12 $19.80 $26.41 $25.00 $29.04 44 30 meter duplex SC/LC Fiber Optic Patch Cord Each $52.40 $62.88 $45.25 $34.70 $81.63 $30.00 $43.26 45 3 ft Patch Cord RG56 Each $1.28 $2.76 $3.22 $3.70 $2.92 $0.55 $3.85 46 6 ft Patch Cord RG56 Each $1.75 $3.78 $3.70 $4.40 $3.19 $0.58 $6.36 47 8 ft Patch Cord RG56 Each $2.15 $5.22 $4.17 $14.00 $3.44 $0.60 $8.01 48 10 ft Patch Cord RG56 Each $2.45 $6.24 $4.63 $5.70 $3.44 $0.63 $9.68 49 12 ft Patch Cord RG56 Each $2.65 $6.24 $5.10 $6.00 $3.69 $0.65 $11.34 50 RG6-F Connectors Each $.50 $.64 $.42 $.36 $.56 $0.31 $0.58 51 50 Mic. MTRJ Connectors Each $16.00 $23.16 $20.52 $13.40 $16.27 $3.68 $20.02 52 Modular Jack Cat 5e Each $1.40 $2.88 $3.54 $3.70 $3.36 $1.56 $3.42 53 Modular Jack Cat 6 Each $1.85 $5.52 $6.15 $5.50 $5.81 $2.34 $5.92 54 Modular Face Plate Front Loading Each $.95 $1.19 $1.22 $2.05 $1.69 $0.78 $1.22 55 Furniture Plate Each $.95 $2.82 $2.18 $4.15 $2.81 $1.34 $5.28 56 Wall Phone Plate Each $2.25 $6.18 $4.00 $3.50 $2.71 $1.96 $6.88 57 Surface Mount Box Each $1.80 $2.70 $1.58 $3.40 $2.71 $1.19 $1.52 58 7 ft X 19 in. Relay Rack Each $99.00 $127.20 $129.17 $118.00 $122.32 $127.70 $121.00 59 Vertical Cable Management Each $110.00 $170.51 $144.95 $135.00 $98.63 $158.12 $144.94 60 Horizontal Cable Management Each $25.00 $42.22 $32.82 $38.50 $25.95 $32.74 $46.43 61 3.5 Horizontal Wire Management Panel Each $31.00 $42.22 $36.01 $53.00 $30.43 $33.74 $46.43 62 Re-usable One-Wrap Ties Each $.04 $.10 $.07 $.10 $.05 $1.02 $8.38 63 12 inch Ladder Rack (Length 10ft) Each $64.00 $82.80 $79.10 $83.00 $74.91 $84.29 $79.44 64 18 inch Ladder Rack (Length 10ft) Each $82.00 $98.40 $90.87 $99.00 $87.64 $93.53 $90.87 65 24 inch Ladder Rack (Length 10ft) Each $97.00 $116.40 $107.57 $113.00 $104.94 $110.71 $107.56 66 23 inch Single Sided Vented Shelf (Black) Each $35.00 $70.22 $132.32 $116.00 $132.12 $131.34 $133.95 67 24 inch Open Swing Gate Rack Each $149.00 $234.30 $159.16 $190.00 $155.03 $160.00 $159.15 68 48 inch Swing Gate Each $185.00 $313.50 $213.83 $253.00 $208.29 $182.18 $213.82 69 Wall Mount Cabinet 24X24X24 with Plexiglass Door Each $396.25 $508.80 $466.36 $446.00 $470.90 $397.88 $466.36 70 Wall Mount Cabinet 36X24X24 with Plexiglass Door Each $460.00 $583.20 $534.14 $495.00 $503.93 $455.64 $534.13 71 Wall Mount Cabinet 48X24X24 with Plexiglass Door Each $525.00 $657.72 $650.00 $578.00 $608.80 $514.19 $602.91 72 19 inch Equipment Shelf Each $28.00 $32.40 $44.26 $55.00 $69.31 $45.50 $81.46 73 Fiber Optic 12-36 ST LIU (Rack Mounted) Each $123.25 $147.90 $125.58 $190.00 $164.37 $116.61 $94.96 74 Fiber Optic 12-72 Strand LIU Panel Each $178.00 $213.60 $167.32 $209.00 $221.90 $76.40 $125.57 75 Fiber Blank Panel Each $4.65 $5.58 $5.63 $5.50 $10.49 $5.49 $5.91 76 Fiber Optic 6-18 Port Panels Unloaded Each $123.25 $147.90 $126.75 $179.00 $27.17 $116.61 $23.69 77 Fiber Optic SC 6 Pack Panel Duplex Each $27.95 $52.80 $43.52 $25.00 $36.65 $24.65 $26.69 78 Fiber Optic LC 6 Pack Duplex Conn Panel Each $35.00 $42.42 $47.10 $36.00 $36.65 $45.73 $49.51 79 12 Port Consolidation Point Block Category 5E Each $62.85 $75.42 $67.64 $57.00 $$65.32 $24.70 $75.98 80 12 Port Consolidation Point Block Category 6 Each $75.40 $90.48 $95.52 $108.00 $90.19 $37.70 $98.80 81 24 Port Patch Panel Category 5E 568 A/B Each $29.00 $90.00 $105.52 $101.00 $99.63 $37.70 $101.79 82 48 Port Patch Panel Category 5E 568 A/B Each $59.00 $247.14 $211.02 $201.00 $199.24 $76.70 $203.57 83 24 Port Patch Category 6 568 A/B Each $49.00 $121.38 $156.81 $141.00 $148.05 $50.70 $151.27 84 48 Port Patch Category 6 568 A/B Each $89.00 $247.14 $308.88 $281.00 $291.63 $97.50 $297.97 85 110 Connecting Block 4-Pair Each $.53 $6.48 $5.18 $62.00 $47.30 $0.54 $0.50 86 Cat 5e 50-Pair 110 Wiring Block with Legs Each $6.75 $8.10 $9.44 $10.00 $25.62 $5.49 $6.95 87 Cat 5e 100-Pair 110 Wiring Block with Legs Each $9.95 $11.94 $12.96 $13.00 $43.22 $9.13 $10.26 88 Cat 5e 300-Pair 110 Wiring Block with Legs Each $25.20 $30.24 $35.09 $35.00 $75.88 $58.93 $25.99 89 Modular 66 Cross Connect Block Each $5.80 $6.96 $7.08 $6.70 $6.85 $6.80 $8.60 90 10 ft Non-Metallic Surface Raceway Each $15.00 $30.00 $1.66 $14.30 $14.85 $11.66 $1.68 91 10 ft Flexible PVC FloorTrak Each $25.00 $30.00 $1.27 $31.00 $125.99 $17.51 $3.17 92 Flush, Fire Rated Poke-Through Each $84.00 $60.00 $129.12 $187.00 $24.52 $111.59 $392.73 93 Pedestal, High Capacity Fire Rated Poke-Through Each $120.00 $125.00 $111.11 $62.00 $28.60 $21.26 $60.55 94 10 ft EMT 1/4 inch Conduit Each $2.10 $16.20 $1.60 $1.60 $1.32 $0.60 $15.90 95 10 ft EMT 1/2 inch Conduit Each $2.10 $16.20 $1.60 $1.70 $1.32 $1.98 $15.90 96 10 ft EMT 3/4 inch Conduit Each $3.90 $27.00 $3.06 $3.20 $2.54 $3.78 $4.27 97 10 ft EMT 1 inch Conduit Each $6.40 $30.00 $5.09 $5.40 $4.25 $6.29 $50.91 98 10 ft EMT 1 1/2 inch Conduit Each $11.90 $35.00 $10.03 $10.60 $7.94 $10.32 $100.32 99 10 ft EMT 2 inch Conduit Each $14.20 $43.00 $12.26 $12.90 $9.70 $11.98 $122.61 100 10 ft EMT 3 inch Conduit Each $28.10 $68.00 $25.43 $26.70 $20.11 $25.41 $254.32 101 10 ft EMT 4 inch Conduit Each $41.00 $146.00 $37.18 $39.00 $29.41 $35.27 $371.75 102 10 ft PVC 1/4 inch Conduit Each $1.80 $6.20 $1.00 $1.00 $.76 $0.28 $9.98 103 10 ft PVC 1/2 inch Conduit Each $1.80 $6.20 $1.00 $1.00 $.76 $1.31 $9.98 104 10 ft PVC 3/4 inch Conduit Each $2.20 $8.32 $1.28 $1.28 $.98 $1.70 $12.79 105 10 ft PVC 1 inch Conduit Each $2.70 $12.23 $1.82 $1.90 $1.43 $2.42 $18.24 106 10 ft PVC 1 1/2 inch Conduit Each $3.50 $15.60 $3.01 $3.00 3.00 $2.42 $3.43 $30.09 107 10 ft PVC 2 inch Conduit Each $6.00 $17.08 $3.66 $3.70 $2.92 $4.02 $36.64 108 10 ft PVC 3 inch Conduit Each $11.40 $22.42 $8.41 $8.50 $5.87 $9.35 $84.15 109 10 ft PVC 4 inch Conduit Each $16.00 $30.60 $11.08 $11.10 $8.62 $11.56 $110.84 110 Fiber Optic PVC Innerduct 1 inch L.Ft. $.30 $.47 $.31 $.60 $.69 $0.26 $0.35 111 Fiber Optic PVC Innerduct 1 1/2 inch L.Ft. $.45 $.79 $1.85 $.90 $.69 $0.28 $0.51 112 Fiber Optic Plenum Innerduct 1 inch L.Ft. $1.50 $1.85 $.57 $2.20 $1.56 $1.65 $2.11 113 Fiber Optic Plenum Innerduct 1 1/2 inch L.Ft. $1.65 $2.95 $2.82 $3.50 $2.13 $1.85 $3.48 114 NEMA 12X12X6 Box Each $50.00 $32.03 $27.95 $44.00 $64.83 $21.83 $27.95 115 NEMA 24X24X8 Box Each $110.00 $111.97 $111.58 $150.00 $128.99 $74.18 $106.08 116 Standard Box 1.78 inch Deep 1 Gang Device Box Each $1.80 $5.94 $1.85 $.73 $1.08 $5.21 $74.10 117 Core Drill, 1/4 inch Directional Underground Core Drilling Included Each $15.00 $65.00 $2200.00 $250.00 $38.50 $15.00 $15.00 118 Installation of Conduit and all Related Hardware L.Ft. $3.50 $4.00 $40.00 $2.00 $4.40 $20.00 $19.00 119 Black Board, Flush Mounted, 4'X8' Fire Retardant Each $35.00 $324.60 $23.46 $60.00 $35.84 $60.00 $59.00 120 Black Board, Flush Mounted, 4'X4' Fire Retardant Each $20.00 $150.42 $14.30 $51.00 $31.06 $40.00 $39.00 121 Black Board, Flush Mounted, 2'X8' Fire Retardant Each $20.00 $191.64 $19.50 $51.00 $24.40 $20.00 $19.50 TOTAL $5,774.24 $8,933.39 $7842.95 $7444.37 $7084.05 $7084.05 $8405.07