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2009-186-1132 - American Family Life Insurance City of Miami Gardens Agenda Cover Memo Council Meeting Date: October 14, 2009 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Departments Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP#0809003 Supplemental Insurance Benefits X Sponsor Name Dr. Danny Crew Department: Human Resources Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING SUPPLEMENTAL INSURANCE BENEFITS TO AMERICAN FAMILY LIFE INSURANCE COMPANY OF COLUMBUS (AFLAC) THROUGH LOCAL AGENT OF RECORD KCI FINANCE SERVICES, INC.; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background The City recognizes the importance of a comprehensive employee benefits portifolio. Employees have requested additional benefits to supplement the benefits currently being offered by the City. The employees will be offered the option of selecting other supplemental benefits, i.e. accident, hospitalization, cancer, etc. The employee will be responsible for the entire cost of the additional benefits. City staff prepared specificitations for other supplemental benefits, i.e. accident, hospitalization, cancer, etc. and advertised RFP#08‐09‐003 on May 12, 2009. A broadcast notice was sent to 716 suppliers, tweny‐nine proposals were requested. Six proposals were received and publically opened and read on June 4, 2009. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s office for review. ITEM J-10) CONSENT AGENDA RESOLUTION Awarding a bid to KCI Financial Services, Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 In order to evaluate each proposals submitted, City staff requested the outside professional services of Silver Insurance Consultants to review the proposals and provide the evaluation committee with a detailed comparision of each proposer’s program(s). Silver Insurance Consultants is an independent firm specializing in employee insurance benefits, located in St. Petersburg, Florida. A selection/evaluation committee consisting of Taren Kinglee, Human Resources Director, Traneka Taylor, Benefits Coordinator, Ronald McKenzie, Information Technology Director, and Diane Hendricks, Police Officer were provided proposals, copies of the solicitation, and a detailed comparision prepared by Silver Insurance. An evaluation meeting was held on July 23, 2009 to discuss the proposals. Representatives from Silver Insurance attended the meeting via telephone conference. The committee had several questions for the representatives from Silver Insurance. A A second meeting was held on August 15, 2009 where the committee members reviewed the detailed comparision. Two proposals offering benefits by American Family Life Insurance Company of Columbus (AFLAC) were submitted. The companies were: KCI Financial Service, Inc. agent of record, Ulysses Harvard and Sapoznik Insurance & Associates, Inc. agent of record, Griselle Farbish. Clients of the representatives provided favorable references. KCI Financial Services Inc. and Sapoznik Insurance and Associates, Inc. offered indentical benfit structure and price. In accordance with the City’s Purchasing Ordinance, five percent is given to any local business; KCI Financial Services Inc. is an agency within the City of Miami Gardens. As such, KCI Financial Serivices is the recommended vendor. Proposed Action: That the City Council approve the attached resolution awarding the other supplemental insurance benefits, i.e. accident, hospitalization, cancer, etc. to American Family Life Insurance Company of Columbus (AFLAC), located in Columbus, Georgia with the agent of record, KCI Financial Services Inc, located in Miami Gardens, Florida in accordance with RFP#08‐09‐003. Attachment: Exhibit A: Comparisions prepared by Silver Insurance Consultants City of Miami Gardens Supplementary Proposals for AFLAC Aflac Proposal KCI Financial Service, Inc. Aflac Proposal Sapoznik Insurance 1. Personal Accident Indemnity Plan Levels 1 & 2 – Different Rates Industry Class B Level 2 – Different Rates Industry Class A 2. Personal Cancer Indemnity Plan Levels 1, 2 & 3 – Same Rates Riders: Specified Disease, Building Benefit, Return of Premium – did not provide rates for riders Levels 1 & 3 – Same Rates Riders: Specified Disease & Building Benefit – provided rates for riders 3. Hospital Protection Levels 1, 2 & 3 – Same Rates Rider: Initial Hospital Rider – did not provide rate for rider Levels 1 & 3 – Same Rates Rider: Initial Hospital Rider – provided rate for rider 4. Specified Health Event Protection Plan 2 – Same Rates Riders: First Occurrence Building Benefit, Optional Primary Health Event Recovery – did not provide rates for riders Plan 2 – Same Rates Riders: First Occurrence Building Benefit, Optional Primary Health Event Recovery – provided rates for riders 5. Personal Sickness Indemnity Plan Levels 1, 2 & 3 – Rates Provided Not offered