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2009-204-1150 - Organizational Chart City of Miami Gardens Agenda Cover Memo Council Meeting Date: (Enter Date )10/28/2009 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: (Ente r Fund & Dept) N/a Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X (Enter #) Sponsor Name Councilman Aaron Campbell Department: Mayor and Council Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING THE CITY’S ORGANIZATIONAL CHART TO PROVIDE, THAT THE ADMINISTRATIVE ASSISTANTS CURRENTLY ASSIGNED TO THE MAYOR AND COUNCIL THROUGH THE CITY MANAGER’S OFFICE BE REASSIGNED TO THE CITY CLERK’S OFFICE; PROVIDING FOR INSTRUCTIONS TO THE CITY MANAGER AND TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Summary: In prior City Council meetings, the City Council has discussed whether the Administrative Assistants, who assist the Mayor and Council, should continue to report to, be the employees of the City Manager or whether they should report to, and become employees of the City Clerk. In some cities, these employees report to the City Manager, while in other cities, they report to the City Clerk. Currently, the City’s Organizational Chart provides that the Assistants to the Mayor and Council Members report to the City Manager. In accordance with the Charter, all City employees report to and are hired, fired and supervised by the Manager, except the employees of the City Attorney and City Clerk. The attached Resolution proposes to amend the City’s ITEM K-1) RESOLUTION Amending the City's Organizational Chart 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 current organization chart, to provide that the administrative assistants to the Mayor and City Council, report and to and become the employees of the City Clerk. Proposed Action: Councilman Campbell is proposing that the City Council approve the attached Resolution. Attachment: Attachment A ‐Survey of other Cities MUNICIPALITY: CLERK APPOINTED BY: SUPPORT STAFF FOR ELECTED OFFICIALS REPORT TO: City of Lauderdale Lakes City Manager Two (2) Commission Aides reports to City Clerk City of Opa‐locka City Commission Legislative/Support staff reports to City Clerk City of Ft. Lauderdale City Manager Elected Officials hires staff City of South Miami City Commission City Clerk provides support to elected officials City of Miami City Commission Elected officials hires staff City of Sweetwater City Commission City Clerk provides clerical support to elected officials Town of Bay Harbor Islands Town Council No staff Pompano Beach City Commission Support staff reports to City Manager City of Margate City Commission City Clerk provides clerical support to elected officials City of Miami Beach City Manager Office Manager, Mayor Secretary Legislative support Each Commission has a legislative staff member, and Share a secretary City of Key West City Commission Support staff reports to City Commissioners City of Royal Palm Beach City Manager Village Manager’s Secretary assists Mayor & Council City of Tamarac City Manager Administrative staff reports to City Manager Village of Bal Harbour Village Council Administrative staff reports to Village Manager City of North Bay Village City Commission Executive Assistant to the City Manager provides Support to City Council, which is limited to making Reservations for travel and conferences 1 MUNICIPALITY: CLERK APPOINTED BY: SUPPORT STAFF FOR ELECTED OFFICIALS REPORT TO: City of Boca‐Raton City Manager Administrative Assistant reports to City Manager Town of Cutler Bay Town Council Town Clerk provides support to Council City of Bell Glades City Manager No support staff Boynton Beach City Manager No support staff City of Deerfield Beach City Manager Support staff reports to City Manager Town of Lake Park City Manager No support staff Village of Islamorada City Manager No support staff City of Weston City Manager No support staff City of Miami Springs City Council No support staff City of Lake Worth City Manager Support staff reports to City Clerk City of Dania Beach City Manager Work is handled through City Manager’s Office City of Lighthouse Point Strong Mayor – report to Mayor City Clerk keeps the elected officials informed, Mayor designated City Admin Elected officials makes their own appointments As person Clerk reports to Village of Pinecrest Village Council Clerk provides support to elected officials City of Homestead Council Clerk provides support to elected officials 2 MUNICIPALITY: CLERK APPOINTED BY: SUPPORT STAFF FOR ELECTED OFFICIALS REPORT TO: 3 City of Lauderhill City Commission Two Administrative Assistant who report to The City Clerk