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2009-219-1165 - Dispose of Vehicle City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 9, 2009 Item Type: (Enter X in box) Resolution Ordinance Other x Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: (N/A Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name Dr. Danny Crew, City Manager Department: Fleet Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, AUTHORIZING THE CITY MANAGER TO DISPOSE OF VEHICLE 73028 THROUGH PUBLIC AUCTION; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: Background Police Patrol Unit 73028 was involved in a motor vehicle collision resulting in extensive structural damage to the front frame assembly on August 19, 2009. Repairs would require sectioning both left and right frame rails. Until the repairs are completed and the vehicle road tested, it cannot be determined if there is any additional damage to the engine or transmission. The Fleet Department is of the opinion that even if repaired, a vehicle with a sectioned frame assembly would not be suitable state for operation as a Police Patrol unit. Current Situation The City’s Insurance provider, Florida Municipal Insurance Trust‐thru their contracted appraiser, Crawford & Company, appraised the damage at $12,311. Despite the appeal of the Fleet Department, they request that the City repair the unit and return it to service. The Fleet Department however, recommends that the City accept the appraisal damage amount and dispose of the vehicle at auction as salvage. ITEM J-8) CONSENT AGENDA RESOLUTION Dispose of a City Vehicle via Public Auction 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 The City participated in the Southeast Florida Cooperative Group RFP for Auction Services. Fisher Auction Company, Inc. located in Miami, Florida was awarded “On‐Site Auction Services” and Lone Star Auctioneers, Inc. located in Ft. Worth, Texas was awarded “Internet Auction Services”. City Staff will arrange to have Lone Star Auctioneers auction the vehicle for salvage. Photos of the damaged vehicle and appraisal estimate are attached. A resolution is needed that will authorize the City Manager to dispose of Police Patrol Unit 73028 at public auction. Proposed Action: Staff Recommends Council approval of this resolution authorizing the City Manager to dispose of vehicle 73028 thru public auction. Attachment: Photos of unit 73208 Crawford & Company appraisal report