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2009-228-1174 - Fountain Design Group City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 9, 2009 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund: Public Works Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#0910005 Sponsor Name Dr. Danny Crew, City Manager Department: Public Works Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF SIXTYFOUR THOUSAND, SIXTY‐TWO DOLLARS AND 40/100 CENTS ($64,062.40) TO FOUNTAIN DESIGN GROUP, INC. FOR THE PURCHASE AND INSTALLATION OF FOUR (4) CASCADING FOUNTAINS WITH LIGHTS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: In an effort to continue beautification of the City, the Keep Keep Miami Gardens Beautiful Division of the Public Works Department has planned for the installation of cascading water fountains at one of the City’s main entrances. Northwest 27th Avenue is a major north‐south corridor through the City of Miami Gardens and will serve as the entranceway to the 2010 Super Bowl and Pro Bowl. The 27th Avenue, canal which runs parrell to the newly landscaped medians, is a underutilized resource in our city. It is the opinion of staff that the canal is an ideal location for a beautiful water feature. The canal can hold up to four fully illuminated 18 ft high cascading floating fountains. The proposed project site begins at County Line Road. The project will be funded with stormwater funds; however, contributions from private and governmental entities are currently being negotiated. City staff prepared specifications and advertised ITB# 09‐10‐005 Purchase & Installation of Four Floating Fountains with Lights, on September 29, 2009. A broadcast notice was sent to 55 vendors. Twenty (20) vendors requested bid packages. The bids were opened on October 15, 2009. Two (2) bids were received and publicly read. A copy ITEM J-7) CONSENT AGENDA RESOLUTION P.O. to Fountain Design Group Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 of the proposal document and submittals are available at the Assistant to the Mayor and Council’s office for review. Procurement staff evaluated the bids for compliance with the specifications and the ability of the companies to perform the work. Reference checks were completed on the apparent low bidder, Fountain Design Group, Inc. All references received were favorable. Proposed Action: It is recommended that Council approve the resolution authorizing the City Manager to issue a purchase order in the amount of $64,062.40 to Fountain Design Group, Inc. located in Boca Raton, Florida for the purchase and installation of four cascading fountains with lights. Attachment: Attachment A –Bid Tabulation City of Miami Gardens 1515 N.W. 167th Street: Bldg. 5 Suite 200 Miami Gardens, Florida 33169 Procurement Department Tabulation Sheet ITB# 09-10-005 “Floating Fountains” Fountain Design Group Inc. Boca Raton, FL Superior Waterway Services Inc. Riviera Beach, FL Unit cost UOM Total Cost Unit cost UOM Total Cost Cost per fountain in accord with technical specifications $16,015.60 4 $64,062.40 $16,870.75 4 $67,483.00 Cost per installation with Scope of work 4 Included in Unit cost above $250.00 4 $1,000.00 Total $64,062.40 $68,483.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness.