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2009-234-1180 - Duval Ford City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 9, 2009 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#0910012 Sponsor Name Dr. Danny Crew, City Manager Department: Fleet Management Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF THREE HUNDRED NINE THOUSAND, FIVE HUNDRED AND THIRTY-THREE DOLLARS ($309,533.00), TO DUVAL FORD, FOR THE PURCHASE OF FIFTEEN (15) VEHICLES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: As discussed during the FY 09‐10 budget workshops the City will need to invest in the purchase of additional and replacement vehicles for various city departments Vehicles that were approved as part of the Fiscal Year 2010 budget are as follows: Police Department • Fourteen (14) 2010 Police Crown Victoria • Six (6) 2010 Ford Explorers • Two (2) 2010 undercover Police Package Chevrolet Impala’s, • One (1) 2010 Ford E250 Cargo Van • One (1) 2010 Ford Escape • One (1)2010 Ford Fusion ITEM J-15) CONSENT AGENDA RESOLUTION P.O. to Duval Ford 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 • One (1) 2010 Ford Mustang Bldg. Code Compliance • Five (5) 2010 Ford F‐150 Public Works • One (1) 2010 Ford F‐150 Of the thirty two (32) budgeted vehicles listed above, only the purchase of fifteen (15) vehicles are being presented to Council for approvalunder this agenda item. Fifteen (15) other vehicles are being presented to Council under a separate agenda item (proposed Don Reid Ford item) and the remaining two (2) vehicles were purchased under the City Manager’s authority. Bid #09‐10‐12 was advertised on November 2, 2009. A broadcast notice was sent to 121 vendors. Twenty one (21) vendors requested bid packages. The bids were opened on November 19, 2009. Eight (8) bids were received and publicly read. A copy of the proposal document and submittals are available at the assistant to the Mayor and Council’s office for review. Staff is recommending award for the purchase of fifteen (15) vehicles in the amount of $309,533.00 to Duval Ford, Jacksonville, Florida. The afore‐mentioned price includes extended warranties for the all of the vehicles except the administrative and unmarked Ford Explorers and the E250 Cargo Van. Extended warranties on these five vehicles are not recommended because of their limited use as adminstrative vehicles and/or traffic homicide service vehicle. Proposed Action: That the City Council authorize the City Manager to issue a purchase order to Duval Ford, in the amount of $309,533.00 for Three (3) 2010 Unmarked Ford Explorers, One (1) 2010 Ford Explorer Administrative, Six (6) 2010 Ford F150, Two (2) 2010 Marked Ford Explorer, One (1) 2010 Ford E250, One (1) 2010 Ford Escape, One (1) 2010 Ford Mustang. Attachment: Attachment A –Bid Tabulation Computer 5 $849 $4 $724 $3 $796 $3 $585 $2 ITB#09‐10‐012 ‐Purchase & Delivery of 2010 Police Vehicles November 19, 2009 @2:00 p.m. Tabulation Sheet Duval Ford Don Reid Ford Bartow Ford Gus Machado Jacksonville,FL Maitland, FL Bartow,FL Hialeah, FL Item # Units Price/Unit Total Price/Unit Total Price/Unit Total Price/Unit Total Marked Crown Vic comp. 14 $29,678.00 $415,492.00 $28,427.00 $397,978.00 $29,588.00 $414,232.00 $30,641.00 $428,974.00 TOTAL $415,492.00 $397,978.00 $414,232.00 $428,974.00 Marked Explorer comp. 2 $24,196.00 $48,392.00 $24,993.00 $49,986.00 $26,352.00 $52,704.00 $25,076.00 $50,152.00 TOTAL $48,392.00 $49,986.00 $52,704.00 $50,152.00 Administrative Explorer 1 $21,321.00 $21,321.00 $21,479.00 $21,479.00 $21,624.00 $21,624.00 $21,870.00 $21,870.00 Warranty 1 $1,135.00 $1,135.00 $1,035.00 $1,035.00 $3,395.00 $3,395.00 $625.00 $625.00 TOTAL $22,456.00 $22,514.00 $25,019.00 $22,495.00 Explorer SSV unmarked 3 $21,095.00 $63,285.00 $21,290.00 $63,870.00 $21,307.00 $63,921.00 $21,644.00 $64,932.00 Warranty 3 $1,135.00 $3,405.00 $1,035.00 $3,105.00 $3,395.00 $10,185.00 $625.00 $1,875.00 Computer Peripherals 3 $613.00 $1,839.00 $649.00 $1,947.00 $978.00 $2,934.00 $602.00 $1,806.00 TOTAL $68,529.00 $68,922.00 $77,040.00 $68,613.00 F‐150 Truck 6 $17,661.00 $105,966.00 $17,605.00 $105,630.00 $17,858.00 $107,148.00 $18,399.00 $110,394.00 Warranty 6 $755.00 $4,530.00 $1,035.00 $6,210.00 $760.00 $4,560.00 $270.00 $1,620.00 Peripherals 849.00 4,245.00 724.00 3,620.00 796.00 3,980.00 585.00 2,925.00 TOTAL $114,741.00 $115,460.00 $115,688.00 $114,939.00 E250 Cargo Van 1 $21,184.00 $21,184.00 $21,313.00 $21,313.00 $21,515.00 $21,515.00 $21,621.00 $21,621.00 Warranty 1 $730.00 $730.00 $700.00 $700.00 $880.00 $880.00 $325.00 $325.00 TOTAL $21,914.00 $22,013.00 $22,395.00 $21,946.00 Ford Escape 1 $18,818.00 $18,818.00 $19,590.00 $19,590.00 $20,162.00 $20,162.00 $20,308.00 $20,308.00 Warranty 1 $605.00 $605.00 $590.00 $590.00 $760.00 $760.00 $270.00 $270.00 TOTAL $19,423.00 $20,180.00 $20,922.00 $20,578.00 Ford Fusion 1 $17,893.00 $17,893.00 $17,758.00 $17,758.00 $18,368.00 $18,368.00 $19,717.00 $19,717.00 Warranty 1 $605.00 $605.00 $590.00 $590.00 $760.00 $760.00 $270.00 $270.00 TOTAL $18,498.00 $18,348.00 $19,128.00 $19,987.00 Ford Mustang 1 $19,969.00 $19,969.00 $21,485.00 $21,485.00 $21,107.00 $21,107.00 $21,627.00 $21,627.00 Warranty 1 $605.00 $605.00 $690.00 $690.00 $760.00 $760.00 $270.00 $270.00 TOTAL $20,574.00 $22,175.00 $21,867.00 $21,897.00 ITB#09‐10‐012 ‐Purchase & Delivery of 2010 Police Vehicles November 19, 2009 @2:00 p.m. Tabulation Sheet pg 2 Duval Ford Don Reid Bartow Ford Gus Machado Item # Units Price/Unit Total Chevrolet Impala Unmark 2 No Bid No Bid No Bid No Bid Warranty 2 TOTAL Computer 5 ITB#09‐10‐012 ‐Purchase & Delivery of 2010 Police Vehicles November 19, 2009 @2:00 p.m. Tabulation Sheet Maroone Chevrolet Ed Carney Bartow Chevrolet Pembroke Pines, FL E.Hanover,NJ Bartow, FL Item # Units Price/Unit Total Price/Unit Total Price/Unit Total Marked Crown Vic comp. 14 No Bid $30,560.00 $427,840.00 No Bid TOTAL $427,840.00 Marked Explorer comp. 2 No Bid No Bid No Bid TOTAL Administrative Explorer 1 No Bid No Bid No Bid Warranty 1 TOTAL Explorer SSV unmarked 3 No Bid No Bid No Bid Warranty 3 Computer Peripherals 3 TOTAL F‐150 Truck 6 No Bid No Bid No Bid Warranty 6 Peripherals TOTAL E250 Cargo Van 1 No Bid No Bid No Bid Warranty 1 TOTAL Ford Escape 1 No Bid No Bid No Bid Warranty 1 TOTAL Ford Fusion 1 No Bid No Bid No Bid Warranty 1 TOTAL Ford Mustang 1 No Bid No Bid No Bid Warranty 1 TOTAL ITB#09‐10‐012 ‐Purchase & Delivery of 2010 Police Vehicles November 19, 2009 @2:00 p.m. Tabulation Sheet pg 2 Maroone Chevrolet Ed Carney Bartow Chevrolet Item # Units Price/Unit Total Price/Unit Total Price/Unit Total Chevrolet Impala Unmark 2 $22,452.00 $44,904.00 No Bid $22,806.00 $45,612.00 Warranty 2 $2,795.00 $5,590.00 $3,880.00 $7,760.00 TOTAL $50,494.00 $53,372.00 Staff determined warranty for the Chevrolet Impalas were not needed ‐warranty was not awarded