Loading...
2009-235-1181 - AIP US LLC City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 9, 2009 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: Capital Projects Funds‐Miami ens Community er Gard Cent Advertising Requirement: (Enter X in box) Yes No x Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#0910023 Sponsor Name City Manager, Dr. Danny Crew Department: Information Technology Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF EIGHTY-SEVEN THOUSAND, ONE HUNDRED FORTY-SEVEN DOLLARS AND 96/100 CENTS ($87,147.96) TO AIP US, LLC FOR THE PURCHASE AND DELIVERY OF CISCO NETWORK EQUIPMENT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: The Miami Gardens Community Center is in the final stages of construction. In order to ensure the center is ready for operation when the construction is complete the purchase of the computer hardware and servers and associated systemsshould be acquired at this time. The City’s IT Department has standardized all of the servers and related materials and equipment for Network Infrastructure and Lan/Wan Infrastructure Equipment with Cisco Network Equipment. Staff prepared specifications for the purchase and delivery of Cisco Network Equipment. The specifications were broadcast as ITB#09‐10‐023 on November 9, 2009. A broadcast notice was sent to 324 suppliers, twenty‐four bid packages were requested. Four proposals were received; three complete proposals and one “no bid” proposal (i.e. company was not able to bid a Cisco system) was received and publicity opened and read on November 19, 2009. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s office for review. The apparent low bidder, AIP US, LLC, located in Annandale, Virginia is a qualified Cisco distributor. ITEM J-16) CONSENT AGENDA RESOLUTION P.O. to AIP US, LLC 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Proposed Action: That the City Council authorize the City Manager to issue a purchase order for the purchase and delivery of Cisco Network Equipment to AIPUS LLC, located in Annandale, Virginia in the amount of $87,147.96 which includes the Smartnet Warranty. Attachment: Attachment A: Tabulation Sheet CA WS X4548 GB RJ45V 2 $4 047 30 $8 094 60 2 $4 272 15 $8 544 30 2 $4 351 86 $8 703 72 ITB#09‐10‐023 Purchase & Delivery of Cisco Hardware November 19, 2009 @2:00 p.m. Tabulation Sheet AIPUS, LLC, Annandale, VA CDW Gov, Vernon Hills, IL** En Pointe Tech.Gardena, Item No# Qty/UOM Ext. Price Qty UOM Ext. Price Qty/UOM Ext. Price WS-C3560E-48PD-EF 2 $10,254.60 $20,509.20 2 $10,824.30 $21,648.60 2 $11,044.00 $22,088.00 ASA5540-AIP20-K9 1 $13,497.30 $13,497.30 1 $14,247.15 $14,247.15 1 $14,516.90 $14,516.90 CON-SU2-AS4A20K9 1 $4,076.80 $4,076.80 1 $4,139.00 $4,139.00 1 $4,116.40 $4,116.40 AIR-WLC2106-K9 1 $1,755.00 $1,755.00 1 $1,852.50 $1,852.50 1 $1,729.89 $1,729.89 AIR-LAP1142N-A-K9 1 $701.46 $701.46 1 $740.43 $740.43 1 $696.02 $696.02 WS-C4507R 1 $5,397.30 $5,397.30 1 $5,697.15 $5,697.15 1 $5,820.24 $5,820.24 PWR-C45-4200ACV 1 $2,157.30 $2,157.30 1 $2,277.15 $2,277.15 1 $2,321.82 $2,321.82 PWR-C45-4200ACV/2 1 $2,157.30 $2,157.30 1 $2,277.15 $2,277.15 1 $2,321.82 $2,321.82 CAB-US515P-C19-US 4 $24.30 $97.20 4 $$25.65 $102.60 4 $0.00 $0.00 WS-X4516 1 $8,907.30 $8,907.30 1 $9,402.15 $9,402.15 1 $9,576.58 $9,576.58 WS-X4516/2 1 $8,907.30 $8,907.30 1 $9,402.15 $9,402.15 1 $9,576.58 $9,576.58 S45ESK9-12253SG 1 $5,397.30 $5,397.30 1 $5,697.15 $5,697.15 1 $5,820.24 $5,820.24 WS-X4548-GB-4,047.30 8,094.60 4,272.15 8,544.30 4,351.86 8,703.72 SFP-GE-S 4 $297.00 $1,188.00 4 $313.50 $1,254.00 4 $321.82 $1,287.28 WS-G5484= 2 $270.00 $540.00 2 $285.00 $570.00 2 $292.16 $584.32 WS-X4506-GB-T= 2 $1,887.30 $3,774.60 2 $1,992.15 $3,984.30 2 $2,051.17 $4,102.34 TOTAL $87,157.96 $91,835.78 $93,262.15 ** Stated comply with State of Florida Contract Terms & Conditions ONLY CDW Gov. Items #1;#4;#5,#6 include 1‐yr Smartnet next day agreement GovConnection submitted a "No Bid"