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2011-059-1452 - P.O. to Fleet Tire Truck and Auto Center, Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 13, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny Crew, City Manager Department: Fleet Management Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO FLEET TIRE TRUCK AND AUTO CENTER, INC., ON AN AS‐NEEDED BASIS, NOT TO EXCEED THE AMOUNT OF ONE HUNDRED SIXTY THOUSAND DOLLARS ($160,000.00) FOR FLEET MAINTENANCE AND REMEDIAL REPAIRS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background In an effort to provide preventative maintenance and remedial repairs to the City’s fleet vehicles, Council approved the award these services to Fleet Tire Truck and Auto Center, located in Hollywood, FL. Council approved an amount not to exceed the allocated budget of $136,000.00 per fiscal year. The contract was awarded on June 24, 2009 and was renewed for an additional year in June 2010. ITEM K-12) CONSENT AGENDA RESOLUTION P.O. to Fleet Tire Truck and Auto Center, Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation Due to the aging of existing Fleet and expiration of both new vehicle warranties and extended warranties, the amount of preventative maintenance and remedial repairs was expected to increase this year. Consequently, the total budget for Fleet repairs and maintenance reflects this anticipated expenditure. The proposed resolution authorizes the City Manager to execute a purchase order with Fleet Tire and Truck Auto Center for the above mentioned services for $160,000.00. Proposed Action: That the City Council approve and authorize the City Manager to issue purchase orders for these services in an amount not to exceed $160,000. Attachment: