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2011-067-1460 - Agreement with Federal Property Registration Corp. City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 27, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny O. Crew, City Manager Department: Building and Code Compliance Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH THE FEDERAL PROPERTY REGISTRATION REGISTRATION CORP., IN ACCORDANCE WITH CITY OF JACKSONVILLE RFP #P‐46‐10, TO PROVIDE ELECTRONIC REGISTRATION SERVICES OF VACANT, ABANDONED AND FORECLOSED PROPERTIES IN THE CITY OF MIAMI GARDENS, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: In line with the revisions to the vacant property registry ordinance and adoption of the proposed annual registration fee of $150.00, the Department of Building and Code Compliance has identified a vendor to provide a service that would streamline and automate the vacant property registration and fee collection process. This vendor agreed to extend the terms and conditions of its bid awarded by the City of Jacksonville. ITEM K-3) CONSENT AGENDA RESOLUTION Agreement w/Federal Property Registration Corp. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Under this agreement, the Federal Property Registration Corporation (FPRC) would provide the equipment, supplies and personnel (including internal training), and other resources as necessary to implement the vacant property registry service online at no upfront cost to the City. FPRC will coordinate with the City’s Information Technology Department to meet security and anti‐viral requirements and any other requirements to render the service. In addition, the City and FPRC will split 50/50 all revenues generated by the registration fee. FRPC provides the same services to the cities of Culter Bay, Jacksonville, and Boynton Beach. The benefits for the include: • Faster identification of potentially vacant property and quicker resolution of compliance violations • Fully automated process of identifying foreclosure properties through the company’s agreements with the Clerk of Courts • Revenue generation for the City • Enhancement of public safety efforts with the provision of a 24‐hour live website that can be accessed by the Police Department at any time Due to the labor intensive nature of tracking, documenting, and identifying responsible parties associated with vacant, and foreclosed properties in the City, it is not feasible for the Code Compliance Division to administer this program with the current staffing. As such, retaining a third‐party vendor to oversee the vacant property registry program is advised. Retaining a third party vendor would yield the following outcomes: • Savings in staff time to administer the program • Automated and streamlined registration process • No upfront costs to the City to implement the program This partnership will create efficiencies for the City, generate revenue for the general fund, and safeguard the community. Proposed Action: It is recommended that City Council approve the attached contract authorizing the City Manager to execute an agreement, in accordance with the City of Jacksonville contract, with the Federal Property Registration Corporation (FPRC) to provide professional services to register vacant, abandoned, and foreclosed properties for the City. Attachment: Attachment A : Contract