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2011-071-1464 - P.O. to Jerry Custom Landscaping Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 27, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund Building Code Compliance Dept Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB#1011033 Lot Clearing and X Lot Maintenance Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny Crew, City Manager Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO JERRY’S CUSTOM LANDSCAPING, INC., ON AN AS NEEDED BASIS, NOT TO EXCEED THE ANNUAL ALLOCATED BUDGETED AMOUNT OF FIFTY‐FIVE THOUSAND DOLLARS ($55,000.00), FOR LOT CLEARING AND MOWING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: In an effort to minimize loitering and potential crime on abandoned residential properties within the City of Miami Gardens, the Building & Code Compliance Department is tasked with keeping lots clear of trash and debris, as well as mowing of these properties to prevent decrease property values of surrounding homes. ITEM K-7) CONSENT AGENDA RESOLUTION P.O. to Jerry's Custom Landscaping Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 The Code Compliance Division identified approximately 110 abandoned/vacant properties and nearly 30 occupied properties where property maintenance violations, specifically overgrown lots, exist. As a result, these properties cause blight and deterioration, decrease property values and expose the City’s neighborhoods to health and safety hazards. Lot clearing and mowing services enable the City to abate these eyesores as soon as the City’s Special Master deems these properties a public nuisance via the Special Master process. City Staff prepared specifications and advertised on February 23, 2011. A broadcast notice was sent to 573 vendors. Fifty one (51) vendors requested bid packages. The bids were opened on March 17, 2011. Seven (7) bids were received and publicly read. A copy of the solicitation document and proposals submitted are available at the Assistant to the Mayor and Council’s office for review. The initial term of the contract is for a one year period, with an option for the City to renew for two (2) additional years, on a year to year basis. The apparent low bidder Lawn Wizard USA Inc. of Oakland Park, Florida, was found to be not responsible due to inferior past performance with the City. Reasons include billing errors as well as damage to residential property while performing duties. After verifying qualifications and references City staff recommends the second low bidder Jerry’s Custom Landscaping Inc. of Miramar, Florida. The solicitation included language encouraging bidders to hire unemployed City residents as part of their workforce to complete projects for the City. Jerry’s Custom Landscaping Inc. indicated in their bid submittal that no new employees would be needed. Proposed Action: That City Council authorize the City Manager to issue purchase orders to Jerry’s Custom Landscaping Inc., on an as needed basis, for lot clearing and mowing services in an amount not to exceed the annual allocated budget amount of $55,000. Attachment: Attachment A -Bid Tabulation $159.00 $10,335.00 Bannerman Landscaping Inc., of Miami, FL Weed A Way Inc of Hialeah, FL Groundkeepers Inc. of Miami Lakes, FL $300.00 $19,500.00 $247.00 $16,055.00 t $189.00 $3,780.00 $375.00 $7,500.00 $347.00 $6,940.00 S 00 City of Miami Gardens ITB# 10-11-033 Lot Clearing/Mowing Services March 17, 2011 Lawn Wizard USA Inc. of Oakland Park FL Jerry's Custom Landscaping Inc. of Miramar, FL Royal Regions Inc. of Miami Gardens, FL Orchidman Landscape Artisans of Coral Gables, FL Lot Clearing Group 1 Item # DESCRIPTION Est Qty Flat Fee Total Flat Fee Total Flat Fee Total Flat Fee Total Flat Fee Total Flat Fee Total Flat Fee Total #1 Light tractor mowing, tr loading, hauling and disimming posal , pick-up, 65 $20.00 $1,300.00 $15.50 $1,007.50 $40.00 $2,600.00 $43.38 $2,819.70 Lot Size 75X100 or smaller #2 Medium tractor mowing up, loading, hauling and, trimm disposing, pick al -20 $20.00 $400.00 $20.50 $410.00 $50.00 $1,000.00 $65.00 $1,300.00 Lot Size 75X100 or smaller #3 Heavy Tractor mowing, up, Loading, hauling an Size 75 X 100 Trimm d dispoing, pick sal Lot -3 $20.00 $60.00 $30.00 $90.00 $56.00 $168.00 $350.00 $1,050.00 $289.00 $867.00 $400.00 $21,300.00 $447.00 $1,341.00 #4 Light Tractor mowing, up, loading, hauling and Size Larger than 75 X rimmi dispos 100 ng, pickal Lot 10 $20.00 $200.00 $40.00 $400.00 $46.00 $460.00 $50.00 $500.00 $349.00 $3,490.00 $750.00 $7,500.00 $247.00 $2,470.00 #5 Medium Tractor mowin up, loading, hauling and Size Larger than 75 X g, trimm dispos 100 ing, pic al Lot k-5 $20.00 $100.00 $50.00 $250.00 $47.00 $235.00 $168.00 $840.00 $549.00 $2,745.00 $850.00 $4,250.00 $347.00 $1,735.00 #6 Heavy Tractor mowing, up, loading, hauling and Size Larger than 75 X trimmi dispos 100 ng, pickal Lot 7 $20.00 $140.00 $60.00 $420.00 $50.00 $350.00 $1,000.00 $7,000.00 $729.00 $5,103.00 $1,300.00 $9,100.00 $447.00 $3,129.00 Clearing-bulldozing w/operator 2 $70.00/hr $140.00 $70.00/hr $140.00 $60.00/hr $120.00 $72.50/hr $145.00 $239.00/hr $478.00 $100.00/hr $200.00 $300.00/hr $600.00 Lot Mowing Maintenance Group 2 #7 Lot Size 75 X 100 or sm including swale area aller-98 $20.00/cut $1,960.00 $15.00/cut $1,470.00 $50.00/cut $4,900.00 $49.36/cut $4,837.28 $73.00/cut $7,154.00 $25.00/cut $2,450.00 $247.00/cut $24,206.00 #8 Lot Size larger than 75 including swale area X 100-87 $20.00/cut $1,740.00 $45.00/cut $3,915.00 $80.00/cut $6,960.00 $80.00/cut $6,960.00 $149.00/cut $12,963.00 $35.00/cut $3,045.00 $347.00/cut $30,189.00 $6,040.00 $8,102.50 $16,793.00 $25,451.98 $46,915.00 $74,845.00 $86,665.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness.