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2011-126-1519 - Design Lab Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 27, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund‐Police Department Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB#: 1011046 Police Department X Uniforms Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny O. Crew, City Manager Department: Police Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO DESIGN LAB, INC. FOR THE PURCHASE OF PUBLIC SAFETY UNIFORMS; AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF THIRTY THOUSAND DOLLARS ($30,000.00) FOR THE INITIAL TERM OF THE AGREEMENT AND ANY RENEWAL PERIODS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The Police Department sworn officers and community service aids (CSA) are required to wear uniforms. The City supplies uniforms for patrol officers and CSAs each year. The current contract expired in April 2011. In an effort to continue to provide uniforms for the City of Miami Gardens Police Department (MGPD) on an as needed basis, the City solicited bids to obtain the uniforms from a responsible vendor. The solicitation also included tactical and alternative uniforms. City Staff prepared specifications and advertised Bid ITB#: 10-11-046 on May 13, 2011. A broadcast notice was sent to 133 vendors. Twenty (20) vendors requested bid packages. The bids were opened on June 2, 2011. Three (3) bids were ITEM K-3) CONSENT AGENDA RESOLUTION Purchase of Public Safety Uniforms 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 received and publicly read. A copy of the solicitation document and proposals submitted are available at the Assistant to the Mayor and Council’s office for review. The uniform samples were evaluated for compliance with the specifications and the companies’ ability to provide the uniforms as required. The apparent low bidder, Design Lab, Inc. of Greenville, South Carolina, local office located in Miami has adequate staff and inventory to provide the needed uniforms. The initial term of the contract is for a two year period, with an option to renew for two (2) additional years. Design Lab, Inc. anticipates hiring two (2) City residents to perform customer service and seamtress functions for the duration of the contract. Proposed Action: That the City Council authorize the City Manager to issue a Purchase Orders to Design Lab, Inc. of Greenville, South Carolina, in the amount of $30,000 annually for the purchase of the police department uniforms for the initial term and any renewal periods. Attachment: The bid tabulation document is attached as Exhibit A. Item # DESCRIPTION Est. Qty. Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price UNIFORMS 1 Men's Trousers, Black Style: 3910 Flying Cross or Elbeco #E320 or "approved equal" 700 $25.01 $17,507.00 $18.94 $13,258.00 $30.75 $21,525.00 Brand/Style Offered: 2 Women's Trousers, Black Style: 3960 Flying Cross or Elbeco #E9320 or "approved equal" 300 $25.01 $7,503.00 $28.89 $8,667.00 $30.75 $9,225.00 Brand/Style Offered: Argo Uniforms Design Lab Harrison Uniforms Flying Cross 3960 Tact Squad 7002BE Flying Cross 3910 Southeastern L9009 Elbeco E320 Elbeco E9320 Greenville, SC June 2, 2011 ITB # 10-11-046 Police Department Uniforms City of Miami Gardens This is only a tabulation of prices submitted and is not an indication of award or responsiveness. Hallandale, FL Store in Miami, FL Miami, FL Page 1 3 Men's S/S Shirts, Black Zipper Front Style: 87R7810Z SS Flying Cross or Elbeco #Z3320 or "approved equal" 700 $29.43 $20,601.00 $27.44 $19,208.00 $33.75 $23,625.00 Brand/Style Offered: 4 Men's Men's S/S Shirts, Grey Zipper Front Style: 85R7881Z SS Flying Cross or Elbeco #Z3311 or "approved equal" 300 $36.54 $10,962.00 $32.44 $9,732.00 $32.00 $9,600.00 Brand/Style Offered: 5 Men's L/S Shirts, Black Zipper Front Style: 34W7801Z Flying Cross or Elbeco Z320 or "approved equal" 200 $30.16 $6,032.00 $23.94 $4,788.00 $38.50 $7,700.00 Brand/Style Offered: 6 Men's L/S Shirts, White Zipper Front Style: UD12021 Flying Cross or Elbeco #Z310 or "approved equal" 350 $30.16 $10,556.00 $23.94 $8,379.00 $27.50 $9,625.00 Brand/Style Offered: Flying Cross UD12021 Elbeco Z320 Tact Squad 8002BK Flying Cross 34W7801Z Elbeco Z3320 Tact Squad 8012BK Flying Cross 87R7810Z Tact Squad 8012GY Elbeco Z310 Tact Squad 8002W Elbeco Z3311 Flying Cross 85R7881Z 7 Women's S/S Shirts, Black Zipper Front Style: 177R7810Z Flying Cross or Elbeco #Z9820 or "approved equal" 300 $29.43 $8,829.00 $32.24 $9,672.00 $33.75 $10,125.00 Brand/Style Offered: 8 Women's Shirts, Grey Zipper Front Style: 126R7881 Flying Cross or Elbeco Z9811 or "approved equal" 300 $36.54 $10,962.00 $42.24 $12,672.00 $32.00 $9,600.00 Brand/Style Offered: 9 Women's L/S Shirt, Black Zipper Front Style: 127R7810 Flying Cross or Elbeco #Z9320 or "approved equal" 200 $30.16 $6,032.00 $37.94 $7,588.00 $38.50 $7,700.00 Brand/Style Offered: 10 Women's L/S Shirt, White Zipper Front Style: UD12031 Flying Cross or Elbeco #Z9810 or "approved equal" 100 $30.16 $3,016.00 $37.94 $3,794.00 $27.50 $2,750.00 Brand/Style Offered: SPORTS WEAR Flying Cross 126R7881 Flying Cross 127R7810 Elbeco Z9811 Elbeco Z9320 Southeastern L92062 Southeastern 9692 Elbeco 9310 Southeastern L91032 Flying Cross UD12031 Argo Uniforms Design Lab Harrison Uniforms Elbeco Z9820 Southeastern L9209Z Flying Cross 177R7810Z Page 2 11 Men's T‐Shirt S/S, Black 5.11 or "approved equal" 30 $14.41 $432.30 $9.59 $287.70 $19.04 $571.20 Brand/Style Offered: 12 Uniform Cap, Baseball‐Black Style: C833 Port Authority or "approved equal" 300 $9.79 $2,937.00 $8.50 $2,550.00 Brand/Style Offered: SUPPLEMENTAL UNIFORMS 13 Tactical Trousers, BDU Black Men/Women Style: UD4000BK Flying Cross or Elbeco #E7600 or "approved equal" 250 $31.90 $7,975.00 $18.84 $4,710.00 $27.25 $6,812.50 Brand/Style Offered: 14 Tactical Shirt L/S BDU, Black Men/Women Style: UD4200BK Flying Cross or Elbeco #9200 or "approved equal" 250 $31.90 $7,975.00 $20.84 $5,210.00 $27.25 $6,812.50 Brand/Style Offered: Gildan G8000 5.11 #40007‐019 Elbeco E7600 Tact Squad T7110BK Flying Cross UD4000BK Hanes 5170 Port Authority C833 Port Authority C833 Elbeco 9200 Tact Squad T8110BK Flying Cross UD4200BK Argo Design Lab No bid Harrison Uniforms 15 Men Cargo Pants, Black & Navy Blue Style: LP700 Dickies or "approved equal" 100 $24.00 $2,400.00 $20.94 $2,094.00 $21.00 $2,100.00 Brand/Style Offered: 16 Women Cargo Pants, Black & Navy Blue Style: FP223 Dickies or "approved equal" 100 $24.00 $2,400.00 $20.24 $2,024.00 $21.00 $2,100.00 Brand/Style Offered: 17 Ultra Duty Jacket, Black Men/Women Style: 59131WP Flying Cross or Elbeco #3920 or "approved equal" 250 $152.16 $38,040.00 $101.24 $25,310.00 $107.00 $26,750.00 Brand/Style Offered: Grand Total $161,222.30 $140,330.70 $159,171.20 * Edwards 2575‐10 LP700 LP 700 Elbeco 3920 Tact Squad F1013BK Flying Cross 59131WP Edwards 8575‐10 FP223 FP223 ServiceWear Apparel no bid submitted. 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