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2011-137-1530 - Bid to A-1 Construction and Renovation LLC City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 14, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Transporation and Stormwater Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB#1011064 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny Crew, City Manager Department: Public Works Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO A‐1 CONSTRUCTION AND RENOVATION LLC, FOR READY MIXED CONCRETE SERVICES FOR A TWO (2) YEAR TERM; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS IN AMOUNT NOT TO EXCEED THE ANNUAL BUDGET AMOUNT, PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE Staff Summary: Ready Mixed Concrete is mixed at a plant or on trucks in route to a job site, delivered ready for placement in various densities and mixtures. The City of Miami Gardens Public Works Department requires Ready Mixed Concrete for the repair and replacement of city sidewalks and curbs. City of Miami Gardens, acting as lead for the Southeast Florida Governmental Purchasing Co-operative Group, prepared specifications and advertised on July 7, 2011 requesting sealed bids. A broadcast notice was sent to 96 vendors. Four (4) vendors requested bid packages. The bids were opened on July 28, 2011. One bid was received and publicly read. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s Office for review. ITEM K-1) CONSENT AGENDA RESOLUTION A-1 Construction and Renovation LLC 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 The bid was evaluated for compliance with the specifications and the vendor’s ability to perform the work. Staff checked references for past performances, finances, and insurances. All of the references were favorable; the finances and insurance are sufficient. The vendor certifies that they will not require additional staff to perform contract services, and therefore would not attempt to hire unemployed City of Miami Gardens residents. This requirement may be readdressed with the vendor should the need for ready mixed concrete services increase throughout the contract term. The contract is for a two (2) year term. It is estimated that the City will spend $60,000.00 annually. As the concrete market is volatile, and pricing fluxuates often, the objective is to pre-qualifiy bidders for future competition to furnish and deliver ready mixed concrete throughout various locations in the South Florida Area, including Miami Gardens. The delivery areas are priced by Zones 1 through 7, ranging from North as far as the Palm Beach County line, to South Prospect Drive in Coconut Grove. The recommended bidders will be pre-qualified to provide prices per zone that will be in effect for a minimum three months or for as long as the vendor can maintain his pricing. The City reserves the right to add or delete vendors throughout the contract term in its best interests. If the City elects to add bidders, they must meet the same minimum qualifications established for the original competition. The Southeast Florida Governmental Purchasing Co-operative was formed in an effort to provide cost savings and cost avoidances to all entities by utilizing the buying power of combined requirements for common, basic items. The Co-operative participants for this solicitation include; City of Tamarac, Town of Davie, City of Margate, City of Hollywood, City of Deerfield Beach, City of Coconut Creek, City of Lauderhill, and the City of North Miami Beach. Proposed Action: That the City Council authorize the City Manager to issue purchase orders to A-1 Construction and Renovation LLC., for these services in an amount not to exceed the annual budget amount. Attachment: Attachement A – Bid Tabulation This This is only a tabulation of prices submitted and is not an indication of award or responsiveness. City of Miami Gardens 1515 N.W. 167th Street: Bldg. 5 Suite 200 Miami Gardens, Florida 33169 Procurement Department Tabulation Sheet ITB#10‐11‐064 “Ready Mixed Concrete” A‐1 Construction & Renovation LLC ZONE 1 Pump Mix Concrete Strength – PSI 3000 or equal 81.60 CuYd Environmental Fee” per cubic yard or pe rload 10.00 Per Load Ready Mix Concrete Strength – PSI 2500 or equal Coarse Aggregate 78.00 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 3000 or equal Fine Aggregate 84.53 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength --PSI 3000 or equal Coarse Aggregate 76.80 Cu Yd Environmental Fee” per cubic yard Or per load 10.00 Per Load Quick Drying Concrete No Bid Minimum Ordering Amount (over Short Load 5 Cu Yd Short Load Charge $ 100.00 Diversion Charge $ 100.00 Pumping Services $ 100.00 Holding Time Charge (after 30 minutes Only) $ 60.00 A‐1 Construction & Renovation LLC ZONE 2 Pump Mix Concrete Strength – PSI 3000 or equal 81.60 CuYd Environmental Fee” per cubic yard or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 2500 or equal Coarse Aggregate 78.00 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 3000 or equal Fine Aggregate 84.53 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength --PSI 3000 or equal Coarse Aggregate 76.80 Cu Yd Environmental Fee” per cubic yard Or per load 10.00 Per Load Quick Drying Concrete No Bid Minimum Ordering Amount (over Short Load 5 Cu Yd Short Load Charge $ 100.00 Diversion Charge $ 100.00 Pumping Services $ 100.00 Holding Time Charge (after 30 minutes Only) $ 60.00 A‐1 Construction & Renovation LLC ZONE 3 Pump Mix Concrete Strength – PSI 3000 or equal 81.60 CuYd Environmental Fee” per cubic yard or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 2500 or equal Coarse Aggregate 78.00 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 3000 or equal Fine Aggregate 84.53 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength --PSI 3000 or equal Coarse Aggregate 76.80 Cu Yd Environmental Fee” per cubic yard Or per load 10.00 Per Load Quick Drying Concrete No bid Minimum Ordering Amount (over Short Load 5 Cu Yd Short Load Charge $ 100.00 Diversion Charge $ 100.00 Pumping Services $ 100.00 Holding Time Charge (after 30 minutes Only) $ 60.00 A‐1 Construction & Renovation LLC ZONE 4 Pump Mix Concrete Strength – PSI 3000 or equal 81.60 CuYd Environmental Fee” per cubic yard or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 2500 or equal Coarse Aggregate 78.00 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 3000 or equal Fine Aggregate 84.53 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength --PSI 3000 or equal Coarse Aggregate 76.80 Cu Yd Environmental Fee” per cubic yard Or per load 10.00 Per Load Quick Drying Concrete No Bid Minimum Ordering Amount (over Short Load 5 Cu Yd Short Load Charge $ 100.00 Diversion Charge $ 100.00 Pumping Services $ 100.00 Holding Time Charge (after 30 minutes Only) $ 60.00 A‐1 Construction & Renovation LLC ZONE 5 Pump Mix Concrete Strength – PSI 3000 or equal 81.60 CuYd Environmental Fee” per cubic yard or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 2500 or equal Coarse Aggregate 72.00 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 3000 or equal Fine Aggregate 84.53 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength --PSI 3000 or equal Coarse Aggregate 76.80 Cu Yd Environmental Fee” per cubic yard Or per load 10.00 Per Load Quick Drying Concrete No Bid Minimum Ordering Amount (over Short Load 5 Cu Yd Short Load Charge $ 100.00 Diversion Charge $ 100.00 Pumping Services $ 100.00 Holding Time Charge (after 30 minutes Only) $ 60.00 equal Coarse Aggregate 74 00 Cu Yd A‐1 Construction & Renovation LLC ZONE 6 Pump Mix Concrete Strength – PSI 3000 or equal 81.60 CuYd Environmental Fee” per cubic yard or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 2500 or equal Coarse Aggregate 72.00 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 2500 or equal Coarse Aggregate 72.00 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 3000 or equal Fine Aggregate 84.53 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength --PSI 3000 or 74.00 Environmental Fee” per cubic yard Or per load 10.00 Per Load Quick Drying Concrete No Bid Minimum Ordering Amount (over Short Load 5 Cu Yd Short Load Charge $ 100.00 Diversion Charge $ 100.00 Pumping Services $ 100.00 Holding Time Charge (after 30 minutes Only) $ 60.00 L A‐1 Construcion & Renovation, L C ZONE 7 Pump Mix Concrete Strength – PSI 3000 or equal 81.60 CuYd Environmental Fee” per cubic yard 10.00 Per Load Ready Mix Concrete Strength – PSI 2500 or equal Coarse Aggregate 78.00 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength – PSI 3000 or equal Fine Aggregate 84.53 CuYd Environmental Fee” per cubic yard Or per load 10.00 Per Load Ready Mix Concrete Strength --PSI 3000 or equal Coarse Aggregate 75.00 Cu Yd Environmental Fee” per cubic yard Or per load 10.00 Per Load Option: Quick Drying Concrete No Bid Minimum Ordering Amount (over Short Load 5 Cu Yd Short Load Charge $ 100.00 Diversion Charge $ 100.00 Pumping Services $ 100.00 Holding Time Charge (after 30 minutes Only) $ 60.00