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2011-154-1547 - Gonzalez and Sons Equipment Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 28, 2011 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No Funding Source: NCRS Grant (75%) /Stormwater (25%) Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: RFP#1011063 DesignBuild Canal Work X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Goals: Improve City Infrastructure X Sponsor Name Dr. Danny O. Crew, City Manager Department: Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO GONZALEZ & SONS EQUIPMENT, INC., FOR THE DESIGN/BUILD OF THREE (3) CANAL IMPROVEMENT PROJECTS IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED NINETY‐FOUR THOUSAND, SIX HUNDRED TWENTY‐TWO DOLLARS AND SIXTY CENTS ($594,622.60), WHICH INCLUDES A TEN PERCENT (10%) CONTINGENCY; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE SECOND MOST QUALIFIED BIDDER IF NEGOTIATIONS FAIL WITH GONZALEZ & SONS, INC.; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background In 2005, the City of Miami Gardens was impacted by several hurricanes, among them Hurricane Wilma. During the aforementioned storm season, heavy rainfall and wind caused significant damage to the ITEM K-1) CONSENT AGENDA RESOLUTION Bid to Gonzalez & Sons Equipment Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 secondary canal system within our municipality. Among the damages were undermined and unstable stream banks, water control structures and public infrastructures, as well as debris‐clogged stream channels. In April 2011, Public Works learned of available grant funds through the Emergency Watershed Protection (EWP) program that is to be used to relieve imminent hazards to life and property caused by Hurricane Wilma. Immediately, staff began meeting with the appropriate representatives to determine the eligibility of the damaged areas within Miami Gardens. The United States Department of Agriculture’s (USDA) Natural Resources Conservation Services (NRCS) administers the Emergency Watershed Protection (EWP). The purpose of the EWP program is to assist sponsors (i.e. City of Miami Gardens) to implement emergency measures to relieve imminent hazards to lives and property created by a natural disaster. Funded activities may include removal of debris from streams, protection of destabilized stream banks; establishing cover on critically eroding lands; or undertaking emergency measures, including soil erosion prevention, to safeguard lives and property from flood or any other natural occurrence that causes a sudden impairment of the watershed. The following is the breakdown of the project authorized by NRCS for damages caused by the 2005 storms: The work will be completed within the three canals shown in Attachment B. Specifically, Carol City Canal B between NW 191 Street and NW 199 Street (Project Site 1), the confluents of Carol City Canal A and Real Site Canal (Project Site 2), and the NW 17 Avenue Canal from NW 167 Street to NW 168 Terrace (Project Site 3): Project Site 1: Repair/replacement of the culvert headwall located at the south side of NW 191 Street and the south side of NW 199 Street, repair as needed of headwall for small outfalls on the east side of the canal, and limited bank stabilization not exceeding 200 linear feet. Project Site 2: Repair/replacement of the outfall headwall behind property address 18535 NW 39 Court. Project Site 3: Canal bank stabilization on the west side of the canal, and guardrail removal and installation on the west side of the canal. As per Resolution No. 2011‐98‐1491, the City Council authorized the City Manager to execute an agreement with the United States Department of Agriculture’s (USDA) Natural Resources Conservation Services (NRCS) to receive grant funding to repair undermined and unstable stream banks, jeopardized water control structures and public infrastructures. The project agreement was executed on June 27, 2011. Current Situation The project agreement requires the project to be completed by January 2012. In order to expedite the process and be able to meet the required deadline the project was advertised as a design/build. ATTACHMENT B CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT EVALUATION RANKING SHEET RFP# 10-11-063 Design-Build Canal Work September 1, 2011 By signing this form as an Evaluator, I certify that I have no conflict of interest Signed______________________________ Dated:_____________________ Company Skill, experience in design& const. canals; exp. Work w/DERM (max 80 pts) Methodology/technical approach (max 60 pts) Qualifications /exp. Staff & current capacity of team (max 60 pts) Joint exp. Of team (max 40 pts) Referenc es (max 40 pts) Schedule complete project (max 60 pts) Firm(s) located in CMG (max.40 pts.) Firm donate local schools (max. 20pts) Total (max. 400 pts.) American Earth Movers 74 41 40 19 35 6 00 215 Gonzalez & Sons Equipment Inc. 78 59 58 40 40 60 00 335 Comments: