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2011-155-1548 - Metro Express Inc City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 28,2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: SFWMD Grant and Stormwater Fund Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB #1011066 NW 38th Court Residential Area Drainage Improvements Project X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Goals: Improve City infrastructure X Sponsor Name Danny O. Crew, City Manager Department: Public Works/Stormwater Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A A BID TO METRO EXPRESS, INC. FOR THE N.W. 38TH COURT DRAINAGE IMPROVEMENT PROJECT IN THE AMOUNT OF ONE HUNDRED THIRTY‐THREE THOUSAND, EIGHT HUNDRED FIFTEEN DOLLARS AND FIFTY‐FIVE CENTS ($133,815.55); AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”, FOR THIS PURPOSE; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: In 2010, the South Florida Water Management District (SFWMD) informed the City that they had extra funding for stormwater projects. Therefore, the City applied and submitted drainage projects from the ITEM K-2) CONSENT AGENDA RESOLUTION Bid to Metro Express Inc 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City’s Stormwater Master Plan and other flooding areas reported by residents. These stormwater drainage projects will consist of design, permitting, and construction of a French Drainage System with catch basins. The projects will be designed to addresses the flooding of local roads where flood stage elevations exceed the crown of the road. The SFWMD has funded the drainage projects for the area on NW 38 Court to NW 38th Avenue and NW 210th Street to NW 201th Terrace. Funding provided from SFWMD is $75,000.00 the remainder funding is available from the City’s Stormwater fund. Specifications were prepared by City staff and Chen and Associates for 38th Court Residential Area Drainage Improvements Project and posted Bid #10‐11‐066 July 7, 2011. A broadcast notice was sent to 1202 vendors. Forty‐two bid packages were requested. The bids were opened on August 18, 2011. Fourteen bids were received and publicity read. Bids were evaluated for compliance with the specifications and their ability to perform the work. Staff checked references of the apparent low bidder for past performances, finances, and insurances. All of the references were very favorable, the finances and insurance are sufficient. A copy of the proposal document and submittals are available at the Assistants to the Mayor and Council’s Office for review. The vendor certifies that it will not require additional staff to perform contract services, and therefore would not attempt to hire unemployed City of Miami Gardens residents; however, staff will inquire at the pre‐construction meeting. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to execute the contract for NW 38th Court Stormwater Drainage Project in the amount of $133,815.55, which includes a ten percent contingency, to Metro Express, Inc., located in Medley, Florida. Attachment: Attachment A – Tabulation Attachment B – Contract Attachment C ‐Map ATTACHMENT B CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT EVALUATION RANKING SHEET RFP# 10-11-063 Design-Build Canal Work September 1, 2011 By signing this form as an Evaluator, I certify that I have no conflict of interest Signed______________________________ Dated:_____________________ Company Skill, experience in design& const. canals; exp. Work w/DERM (max 80 pts) Methodology/technical approach (max 60 pts) Qualifications /exp. Staff & current capacity of team (max 60 pts) Joint exp. Of team (max 40 pts) Referenc es (max 40 pts) Schedule complete project (max 60 pts) Firm(s) located in CMG (max.40 pts.) Firm donate local schools (max. 20pts) Total (max. 400 pts.) American Earth Movers 74 41 40 19 35 6 00 215 Gonzalez & Sons Equipment Inc. 78 59 58 40 40 60 00 335 Comments: