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2011-201-1594 - MOU with the Miami Dolphins LTD City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 14, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: ( Enter Fund & Dept) Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X (Enter #) Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny Crew, City Manager Department: Parks and Recreation Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN MEMORANDUM OF OF UNDERSTANDING WITH THE MIAMI DOLPHINS, LTD. TO WAIVE THE FACILITY RENTAL FEE AT THE BETTY FERGUSON RECREATIONAL COMPLEX FOR THE MIAMI DOLPHINS FOOTBALL AND CHEER ACADEMY, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background Situation The Parks and Recreation Department currently offers winter camp athletic programming for children ages 5-11 for the duration of public school closure for winter break. This program is available for a ITEM K-7) CONSENT AGENDA RESOLUTION MOU w/The Miami Dolphins 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 maximum of 120 children at Miami Carol City and Rolling Oaks Parks from December 19-23 and December 28-30 for a fee of $65 per child (closed December 26 & 27 due to City holiday). Current Situation In an effort to build community partnerships and offer diverse, structured athletic programming in City parks, the Parks and Recreation Department is seeking to partner with the Miami Dolphins to offer the Miami Dolphins Football and Cheer Academy from December 19th-23rd at the Betty T. Ferguson Recreational Complex . The Academy will provide more than 120 boys and girls, ages 6-14 year olds, the opportunity to participate in an interactive, week-long football and cheer experience featuring appearances by both current and former Miami Dolphins players. The camp focuses on football and cheer training, teamwork building, and the importance of education. The Academy will be held from 9:00am to 4:15pm Monday-Thursday and 9:00am – 12:00pm on Friday. Friday. Extended care will also be offered from 7:30 am– 5:30 pm(excluding Friday) for an additional fee of $50. The camp price is $300 for the week. Each participant will receive: • Camp Jersey • Two (2) tickets to the Miami Dolphins-New York Jets game on January 1, 2012 • The opportunity to lead the Miami Dolphins out onto the field before they face the New York Jets • Opportunity to purchase more tickets at the discounted rate of $40 per ticket • Autographs from current and former Miami Dolphins players • Instruction from former NFL players The rental fee for the Recreational Complex, which includes the use of the football field, the gymnasium and the Birds of Paradise room during the week of camp is as follows: Field – 5 days X 5 hours per day = 25 hours @$65/hr = $1625 Gymnasium – 4.5 days X 5 hours per day = 22.5 hours @$65/hr = $1462.50 Birds of Paradise – 1 day X 5 hours per day = 5 hours @$105/hr = $525 Orchid – 2 days X 5 hours per day = 10 hours @$45/hr = $450 GRAND TOTAL = $4062.50 In lieu of charging the Miami Dolphins organization the required rental fee, the City is seeking to execute a Memorandum of Understanding (MOU) with the Miami Dolphins. The MOU will provide the Dolphins organization use of the recreational complex as listed above in exchange for the City receiving the following: • Ten (10) slots for individuals from the City of Miami Gardens Youth Sports (CMGYS) program (selected by the Parks and Recreation Department) to attend the camp. The ten participants will be selected based on an application, letter of recommendation, essay discussing the importance of education for student-athletes, and a minimum 3.5 grade point average. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 • $2,000 worth of Under Armor merchandise to be utilized for the CMGYS program, selected by the Parks and Recreation Department. The execution of an MOU with the Miami Dolphins will allow the City to consistently apply its rental fees to users, while being sensitive to the economic challenges of operating the Academy. Proposed Action: That the City Council approve the attached resolution. Attachment: Attachment A – Memorandum of Understanding between the Miami Dolphins and the City of Miami Gardens