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2012-004-1599 - P.O. to Tyler Technologies Inc 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: January 11, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: General Fund‐IT Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny O. Crew, City Manger Department: Information Technology Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF SEVENTY THOUSAND, SIX HUNDRED THIRTY‐TWO DOLLARS AND EIGHT CENTS ($70,632.08) TO TYLER TECHNOLOGIES, INC., FOR FISCAL YEAR 2012 EDEN SOFTWARE MAINTENANCE SUPPORT AND LICENSES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: On November 21, 2005, the City Council adopted a Resolution, which authorized the purchase of the City’s Enterprise Resource System (ERP), EDEN from Tyler Technologies. EDEN is the backbone by which the City’s financial and human resources management systems operate. The EDEN software is integral to the business process of every City department. As a part of the initial contract, the first 5 years of maintenance and licenses were negotiated not to exceed 5% of the previous year’s costs. The City is now into the 6th year of maintenance. The cost to renew the City’s maintenance in FY 12 is a 3% increase above last year’s cost. ITEM K-4) CONSENT AGENDA RESOLUTION P.O. to Tyler Technologies Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Tyler Technologies is the sole provider of manitenance for the Eden software. It is necessary for the City to purchase the annual maintenance support and licenses for the EDEN software package in order to effectively operate the City’s ERP. The annual cost for software maintenance in FY 12 is $70,632.08. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to issue a purchase order to Tyler Technologies for the maintenance support and licenses of the EDEN software package in an amount of $70,632.08. Attachment: Attachment A: Tyler Technologies Quote