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2012-021-1616 - P.O to Bull Motors 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 8, 2012 Item Type: Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal RFP#08‐09‐006 Nonexclusive Continuing Professional Services Agreement X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name City Manager, Dr. Danny Crew Department: Fleet Services Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO BULL MOTORS, LLC D/B/A MAROONE FORD OF MIAMI, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED SEVENTY‐FIVE THOUSAND DOLLARS ($175,000.00), FOR ORIGINAL EQUIPMENT MANUFACTURER (OEM) PARTS AND REPAIRS, IN ACCORDANCE WITH CITY OF MIAMI CONTRACT NO. 34018(12); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE ITEM K-7) CONSENT AGENDA RESOLUTION P.O. to Maroone Ford of Miami 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Staff Summary: Background In July of 2008, The City of Miami competitively bid for Original Equipment Manufacturer (OEM) Parts and Repair services and awarded a contract to Maroone Ford of Miami, located at 16800 N.W. 57th Avenue (contract #34018). The contract allows for a two (2) year initial term, allowing the City the option to renew for an additional two (2) years, expiring July 20, 2012. The City of Miami Gardens currently utilizes the City of Miami’s contract with Maroone Ford of Miami. Current Situation The Cit’s existing purchase order with Maroone Ford of Miami is under $50,000, thus under the City Manager’s authority. This calendar year, however, the majority of the City’s Fleet will have exceeded either the time or mileage portion of the Extended Service Contracts obtained at time of vehicle purchase. Consequently, repair costs to these vehicles will increase exponentially, even under the current contract. The City of Miami Gardens requires the service of a factory authorized and trained Ford Dealership to perform mechanical repairs on the Ford Motor Company vehicles in the City’s Fleet. While other Ford dealerships provide repair services, City Staff has determined that Maroone Ford of Miami is best suited to continue to provide services to the City’s Fleet because of their proximity, their quality of repair work, and the intangible services offered (free pick‐up and delivery of vehicles). The current contract with Maroone Ford of Miami provides for a discounted labor rate of $68 per flat rate hour, and a parts markup of 15% over the published dealer net price. The following are examples of repairs performed by Maroone Ford of Miami on City of Miami Gardens vehicles; air bag systems, antilock brakes, powertrain controls, internal powertrain components, climate control, and electrical systems. The City is very satisfied with the services being provided by Maroone Ford of Miami. Therefore, City staff seeks Council approval to amend the existing purchase order with Maroone Ford, to increase it to an amount not to exceed $175,000. It is understood that the existing contract on which the City is piggy‐backing expires July 20, 2012. Prior to that date, the City will have the option to piggy‐back on a similar contract or issue its own solicitation for OEM Parts and Repair services. Proposed Action: That the City Council approve the attached resolution. Attachment: