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2012-024-1619 - Professional Service Contract with Craven Thompson and Associates Inc 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 8, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various City Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal RFP#08‐09‐006 Nonexclusive Continuing Professional Services Agreement X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Sponsor Name City Manager, Dr. Danny Crew Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN ADDENDUM TO THE NON‐EXCLUSIVE CONTINUING PROFESSIONAL SERVICES CONTRACT WITH CRAVEN, THOMPSON & ASSOCIATES, INC. FOR LANDSCAPE ARCHITECTURAL, CIVIL ENGINEERING, ENVIRONMENTAL, STRUCTURAL ENGINEERING AND SURVEYING SERVICES TO RENEW THE AGREEMENT FOR AN ADDITIONAL ONE (1) YEAR TERM, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background On February 25, 2009, City Council awarded nonexclusive continuing professional services agreements to professional consultants for:  Architectural Services ITEM K-10) CONSENT AGENDA RESOLUTION Continuing Contract w/Craven, Thompson & Associates 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169  Landscape Architectural Services  Civil Engineering Services  Planning and Surveying Services  Structural Engineering Services  Electrical and Mechanical Services  Traffic Studies The initial term of agreement was for three years with the option to renew annually for one year periods. Current Situation Inasmuch as several projects are on‐going and the City still requires architectural and engineering services, staff is recommending renewing all of the agreements except for planning services for one year through February 28, 2013. Proposed Action: That the City Council approve the attached resolution renewing the non‐exclusive continuing contract with Craven Thompson & Associates, Inc., located in Ft. Lauderdale, FL for landscape architectural, civil engineering, environmental, structural engineering, and surveying services for one year, through February 28, 2013. Attachment: None Page 1 of 2 ADDENDUM TO AGREEMENT FOR NONEXCLUSIVE CONTINUING PROFESSIONALS SERVICES BETWEEN THE CITY OF MIAMI GARDENS AND CRAVEN THOMPSON & ASSOCIATES, INC. THIS ADDENDUM (“Addendum”) is incorporated into that Agreement between the City of Miami Gardens (“City”), a Florida municipal corporation hereinafter referred to as “City” and Craven Thompson & Associates, Inc., a Florida corporation hereinafter referred to as “Consultant”. WITNESSETH WHEREAS, on February 25, 2009, the City entered into a three (3) year Agreement with Consultant for nonexclusive agreement for landscape architectural; civil; environmental; structural engineering and surveying professional services. WHEREAS, the current Agreement provides for an option to renew for an one (1) year term, and WHEREAS, the City and Consultant desires to extend the Agreement for one (1) year period under the same prices and conditions, NOW, THEREFORE, and consideration of the premises and mutual covenants herein named, the parties are to agree as follows: 1. Article 7 -Term shall be amended as follows: This Agreement shall commence upon the execution by both parties, and shall continue for a period of one year. The Term shall not start until all insurance required as stated herein has been obtained and approved copy provided to the City. 2. INCONSISTENCY. In the event of an inconsistency or contradiction between the terms hereof and the terms of the Agreement, to which this Addendum is attached, the terms hereof shall control. 3. CONFLICT: In the event of any conflicts between this Addendum and the Agreement, this Addendum shall control. In all other respects, the Agreement shall remain in full force and effect. 4. EFFECT OF ORIGINAL AGREEMENT. All terms of the Agreement not affected by this Addendum shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year set forth below their respective signatures. Page 2 of 2 ATTEST: CITY OF MIAMI GARDENS ___________________________________ ____________________________________ Ronetta Taylor, MMC, City Clerk Dr. Danny Crew, City Manager Date: ______________________ _________ WITNESS: CRAVEN THOMPSON & ASSOCIATES, INC. __________________________________ By: ________________________________ Print Name __________________________________ Print Name: _________________________ Approved as to form and legal Sufficiency: ___________________________________ Sonja K. Dickens, City Attorney