Loading...
2012-034-1629 - Organizational Assessment 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Memo City Council Meeting Date: February 22, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev x Public Safety Quality of Education Qual. of Life & City Image Communication N/A X Sponsor Name: Mayor Shirley Gibson Department: City Council Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, DIRECTING THE CITY MANAGER TO TAKE ANY AND ALL STEPS NECESSARY TO RETAIN AN INDEPENDENT CONSULTANT TO CONDUCT AN ORGANIZATIONAL ASSESSMENT TO FURTHER THE CITY’S STRATEGIC PLAN; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background: In January of 2010, the City Council adopted the current 5-year Strategic Planning Document (Res. 2010-22-1204). This document outlines the priority areas and overall goals identified by the City’s leadership, along with specific strategies to achieve said goals. Since the adoption of the current Strategic Plan, City Staff has made its best effort to carry out the strategies and objectives. However, given limited resources ITEM K-3) CONSENT AGENDA RESOLUTION Organizational Assessment City of Miami Gardens Bicycle-Pedestrian Mobility Plan – Work Order February 8, 2012 (both financial and personnel), the City finds itself in a quandary in trying to reach the desired goals for the 5 year period, which ends in fiscal year 2013. In order to measure the strategic planning efforts being made, City Staff modified the agenda cover memos such that proposed legislation would need to reflect its relationship to the Strategic Plan. A survey of all approved resolutions over the past year reveals that only 17% of the approved legislation was related to the current Strategic Plan Document. Current Situation: As the City continues to move forward in its maturity and development as a community, it is critical that a thorough assessment be conducted to determine if the needed organizational structure is in place to ensure the best chance at achieving the established goals. Moreover, it is necessary that the current policies and practices be reviewed for concurrency with the Strategic Plan, and that the Strategic Plan document itself be tweaked so that an enhanced mechanism for tracking performance be established. To that end, it is proposed that the City Manager be directed to engage the professional services of an independent consultant keenly skilled and experienced in the area of organizational review and strategic planning in order to assist the City’s leadership in making the budgetary decisions needed for not just the upcoming fiscal year, but for several years to come. The need for this organizational assessment is timely in light of the eminent completion of a new City Hall and Police Headquarter complex. It also is imperative that the current City Council be cognizant of the importance of a 5-year Strategic Plan for the organization, and be fully committed to supporting a budget and day-to-day operating practices that are directly in line with the City’s adopted strategic plan. Proposed Action: That the City Council approve the attached resolution. Attachments: