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2012-058-1653 - Change Order to J&S Tire and Auto Inc 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 11,, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Service Fleet Mgmt Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#08‐09‐035 Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny Crew, City Manager Department: Fleet Management Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ISSUANCE OF A CHANGE ORDER TO TO J & S TIRE AND AUTO, INC. D/B/A FLEET TIRE TRUCK AND AUTO CENTER, INC. IN AN AMOUNT NOT TO EXCEED FORTY THOUSAND DOLLARS ($40,000.00), TO THE EXISTING AGREEMENT FOR FLEET MAINTENANCE AND REMEDIAL REPAIRS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background In an effort to provide preventative maintenance and remedial repairs to the City’s fleet vehicles, Council approved the award for Fleet Vehicle Preventative Maintenance Services to Fleet Tire Truck and Auto Center, located Hollywood, FL on June 24, 2009. We are currently in the final year of a three (3) year contract. A replacement solicitation is being prepared and is expected to be finalized before the present contract’s expiration of June 23, 2012. ITEM K-3) CONSENT AGENDA RESOLUTION Change Order to J&S Tire and Auto Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation Expenditures for repairs at Fleet Tire Truck and Auto Center till the expiration date are anticipated at $80,000. Because this exceeds the City Managers authority, council approval is requested. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Proposed Action: That the City Council authorize the City Manager to issue a change order for these services in an amount not to exceed the allocated budget through contract expiration date of 6/23/2012. Attachment: