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2012-061-1656 - Awarding a bid to National Core Services Corp. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 25, 2012 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No Funding Source: Stormwater Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: ITB#10‐11‐017 X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Goals: Improve City Infrastructure X Sponsor Name Dr. Danny O. Crew, City Manager Department: Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO NATIONAL CORE SERVICES CORP., D/B/A GROUNDS GROUP LANDSCAPING; AND AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF SIXTY ONE THOUSAND, FIFTY FOUR DOLLARS ($61,054) FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background On January 15, 2012 the City Council approved resolution# 2012-013-1608 authorizing the City Manager to execute the interlocal agreement between the City of Miami Gardens and the Miami-Dade County Permitting, Environment, and Regulatory Affairs (PERA) for stormwater management. Under the executed interlocal agreement the County is responsible for the maintenance activities that have a direct ITEM K-3) CONSENT AGENDA RESOLUTION Awarding a bid to National Core Services Corp. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 impact on water flow within the secondary canals. In turn, the City of Miami Gardens is responsible for the aesthetic maintenance within its secondary canals, hence landscaping services are being assumed by the City within the canal right of way. Under the supervision of the City, the mowing schedule will be increased, from four (4) cycles per year which was previously provided by Miami-Dade County (MDC) to 14 cycles per year. For the four (4) cycles, the City paid MDC approximately $57,000 last year. Under this proposed contract the City will pay $61,054 while expanding and tripling the level of service for only an additional $4,000 per year. Current Situation The Public Works Department prepared technical specifications for mowing which includes all materials, labor, supervision, transportation, licenses, and equipment necessary to perform landscaping maintenance along canal rights of way. The landscape maintenance includes the canal slopes, as well as the flat area between the guardrails and the street or sidewalk. City Staff prepared specifications and advertised on January 13, 2012. A broadcast notice was sent to 645 vendors. Forty two (42) vendors requested bid packages. The bids were opened on February 16, 2012. Thirteen (13) bids were received and publicly read. A copy of the solicitation document and proposals submitted are available at the Assistant to the Mayor and Council’s Office for review. The initial term of the contract is for a one (1) year period, with an option to renew for four (4) additional years. Please note the low bidder, Jerry’s Custom Landscaping Inc. of Miramar, was found not-responsible due to past performance. Therefore the City recommends the second low bidder, National Core Services Corp., DBA Grounds Group Landscaping of Davie. The recommended bidder, Grounds Group Landscaping, has agreed in good faith to attempt to hire four (4) unemployed residents of the City of Miami Gardens to complete the project specified herein. Proposed Action: It is recommended that the City Council authorize the City Manager to issue a purchase order to National Core Services Corp., DBA Grounds Group Landscaping, in the amount of $61,054. Attachment: Exhibit A – Bid tabulation Exhibit 3 “ITB# 11-12-017– CANAL RIGHT-OFAWAY LANDSCAPING MAINTENANCE” NAME LOCATION SIDE OF ROAD Cost per visit Cost per visit Cost per visit Cost per visit Cost per visit Cost per year for sloped and flat mowing (multiply cost per visit by 14) Cost per visit Cost per visit Cost per visit Carol City A NW 207 DR E $21.00 $24.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $30.00 Carol City A NW 207 DR W $21.00 $24.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 Carol City A NW 39 AVE W $236.00 $248.48 $265.00 $260.00 $280.00 $ $255.00 $280.00 $325.00 Carol City A NW 39 AVE W $236.00 $248.48 $265.00 $260.00 $280.00 $ $252.00 $280.00 $325.00 Carol City A NW 178 DR S $210.00 $248.48 $235.00 $232.75 $245.00 $ $225.00 $250.00 $300.00 Carol City A NW 178 DR N $224.00 $248.48 $250.00 $247.00 $265.00 $ $243.00 $270.00 $310.00 CAROL CITY A2 NW 42 AVE B $69.00 $74.48 $70.00 $76.00 $85.00 $ $125.00 $82.00 $100.00 CAROL CITY A2 NW 195 ST N $35.00 $48.48 $30.00 $38.00 $40.00 $ $58.00 $40.00 $65.00 CAROL CITY A2 NW 47 AVE E $130.00 $74.48 $140.00 $142.50 $180.00 $ $50.00 $100.00 $100.00 CAROL CITY A2A NW 42 CT W $65.00 $74.48 $65.00 $71.25 $75.00 $ $120.00 $70.00 $125.00 CAROL CITY A3 NW 179 ST N $108.00 $124.24 $115.00 $144.00 $125.00 $ $190.00 $126.00 $175.00 CAROL CITY A3 NW 180 ST N $362.00 $372.72 $410.00 $400.00 $400.00 $ $386.00 $430.00 $410.00 Florida Turf and Landscape Horticulture Inc. of Miami Gardens SFM Services Inc. of Hialeah Florida Royal Regions Inc. of Miami Gardens Florida Grounds Group Landscaping of Davie Florida Knight Property Management Service Inc. of Jupiter Florida New Leaf Lawn Maintenance of Orlando Florida Mitchells Lawn Maintenance of Miami Florida Garden of Beauty Inc. of Hollywood Florida CAROL CITY A4 NW 42 AVE W $370.00 $372.72 $420.00 $408.00 $430.00 $ $400.00 $445.00 $420.00 CAROL CITY A4 NW 42 CT E $224.00 $372.72 $250.00 $247.00 $250.00 $ $240.00 $266.00 $310.00 CAROL CITY B NW 27 PL W $456.00 $496.96 $520.00 $503.00 $540.00 $ $510.00 $545.00 $475.00 CAROL CITY B NW 199 ST B $21.00 $24.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 CAROL CITY B NW 191 ST B $21.00 $24.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 CAROL CITY B1 NW 190 ST N $60.00 $74.48 $60.00 $66.00 $70.00 $ $105.00 $70.00 $75.00 $ E. ANDOVER CANAL NW 207 ST N $21.00 $24.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 NORTH DADE GOLF NW 7 AVE W $39.00 $48.48 $35.00 $42.75 $45.00 $ $66.00 $45.00 $50.00 LAKE LUCERNE CANAL NW 207 ST N $21.00 $24.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 NW 19 CT W $88.00 $74.48 $80.00 $85.00 $100.00 $ $138.00 $92.00 $115.00 NW 27 AVE CANAL NW 27 AVE E $250.00 $248.48 $280.00 $275.00 $280.00 $ $360.00 $$300.00 $350.00 NAME LOCATION SIDE OF ROAD MARCO CANAL NW 17 AVE B $21.00 $24.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 MARCO CANAL NW 171 ST B $21.00 $14.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 MARCO CANAL NW 18 AVE B $21.00 $14.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 MARCO CANAL NW 19 AVE B $21.00 $14.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 MARCO CANAL NW 20 AVE B $21.00 $14.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 MARCO CANAL NW 22 AVE B $21.00 $14.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 MARCO CANAL NW 24 AVE B $21.00 $14.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 NW 17 AVE CANAL NW 17 AVE B $730.00 $745.44 $750.00 $807.50 $900.00 $ $764.00 $885.00 $700.00 SCOTT LAKE NW 17 AVE E $65.00 $48.48 $65.00 $71.25 $75.00 $ $112.00 $103.00 $60.00 REAL SITE CANAL NW 42 AVE E $21.00 $24.48 $20.00 $23.75 $25.00 $ $34.00 $40.00 $25.00 ADDITIONAL SITES SITE 1 NW 155 ST N $21.00 $24.48 $20.00 $23.75 $25.00 $ $28.00 $30.00 $25.00 SITE 2 NW 155 ST N $21.00 $74.48 $20.00 $23.75 $25.00 $ $130.00 $87.00 $75.00 SITE 3 NW 202 ST N $21.00 $14.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $20.00 SITE 4 NW 202 ST N $26.00 $24.48 $20.00 $35.00 $40.00 $ $52.00 $40.00 $45.00 SITE 5 NW 204 ST S $21.00 $14.48 $20.00 $23.75 $25.00 $ $24.00 $30.00 $25.00 TOTAL $4,361.00 $4,680.16 $4,685.00 $4,839.50 $5,155.00 $ $5,203.00 $5,026.00 $5,335.00 X 14 Visits $ 61,054.00 $ 65,522.24 $ 65,590.00 $ 67,753.00 $ 72,170.00 $ 72,842.00 $ 70,364.00 $ 74,690.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness.