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2012-062-1657 - P.O. to Sungard Public Sector 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 25, 2011 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: General Fund IT Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X (Enter #) Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny O. Crew, City Manager Department: Information Technology/Police Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE PURCHASE ORDER IN THE AMOUNT OF ONE HUNDRED SEVENTY-TWO THOUSAND, NINE HUNDRED EIGHTEEN DOLLARS AND TWENTY CENTS ($172,918.20) TO SUNGARD PUBLIC SECTOR FOR OSSI SOFTWARE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: The Miami Gardens Police Department utilizes OSSI software from Sungard Public Sector as their main operational software package for the department. The original purchase of the software was done with a two year contract. Those two years are up and now the City must renew the software on an annual basis. The OSSI software contains modules for the Records Management System, Computer Aided Dispatch System, as well as various other modules which help with officer reporting and efficiency. The City’s contract with Sungard states that each year’s renewal price can not exceed a 5% increase from the ITEM K-4) CONSENT AGENDA RESOLUTION P.O. to Sungard Public Sector 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 previous years cost. Last year the cost to the City was $171,390. This year the cost for annual renewal of the licenses is $172,918.20. This is an increase of $1528.20 which is less than a 1% increase. Proposed Action: Staff proposes that the City Council approve the attached resolution authorizing the City Manager to issue a purchase order in accordance in the amount of $172,918.20, To Sungard Public Sector for OSSI software for the Miami Gardens Police Department. Attachment: Itemized List and cost of software (Appendix A)