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HomeMy WebLinkAbout2010-134-1315 - Agreement with Complete Health and Fitness Concepts  City  of  Miami  Gardens  Agenda  Cover  Memo   Council  Meeting  Date:  July  28, 2010  Item  Type:     (Enter  X  in  box) Resolution  Ordinance  Other  X    Fiscal  Impact:  (Enter  X  in  box)   Yes   N o Ordinance  Reading: (Enter  X  in  box) 1 st  Reading  2 nd  Reading    X  Public  Hearing: (Enter  X  in  box) Yes  No  Yes  No     X    Funding  Source:  (Enter  Fund  & Dept)s and Reation el Fund Park Gen cre s  ra Advertising  Requirement: (Enter  X  in  box) Yes  No   X  Contract/P.O. Required: (Enter  X  in  box) Yes N o RFP/RFQ/Bid  #:  RFP#09 ­10 ­033A  Revised  X  Sponsor  Name   Dr. Danny  Crew, City  Manager  Department: Parks  and  Recrecation Department   Short  Title:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZ ING THE CITY MANAGER TO EXECUTE THAT CERTAIN AGREEMEN T WITH COMPLETE HEALTH AND FITNESS CONCEPTS, INC., ATTACHED HERETO IN SUBSTANTIAL FORM AS EXHIBIT “A,” FOR FITNESS MANAGEMENT SERVICES AT THE BETTY T. FERG USON RECREATIONAL COMPLEX IN AN AMOUNT NOT TO EXCEE D ONE HUNDRED FORTY SEVEN THOUSAND, FIVE HUNDRED EIGHTY NINE DOLLARS AND 89/100 CENTS ($147,589.89); AUTHORIZIN G THE CITY MANAGER TO RE-NEGOTIATE THE TERMS OF SAI D AGREEMENT AND RENEW THE AGREEMENT FOR TWO (2) ADDI TIONAL TWO YEAR RENEWAL TERMS; PROVIDING FOR THE AD OPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background The City of Miami Gardens Parks and Recreation Department will soon be opening its 54,000 square foot Betty T. Ferguson Recreational Complex. This complex includes a fitness center with state-of-art cardio and weight equipment, and two exercise/dance studios. It is the intention of the department to ITEM J-8) CONSENT AGENDA RESOLUTION Agrement with Complete health and Fitness Concepts Inc.   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   offer equipment orientation, personal training, fitness consultation and group exercise classes daily to further promote a healthy lifestyle. Current Situation To ensure top quality fitness and health programs, the City deemed it necessary to contract with a qualified firm to provide fitness and exerci se management, health promotion, operation, and administration services, on belhalf of the City of Miami Gardens Parks & Recreation Department. The City previously solicited proposals for fitness management under RFP# 09-10-033, but rejected all proposals at the Council meeting of April 14, 2010, as it was discovered that revisions to the scope of work were necessary. These revisions included clarification on the number of fitness related classes offered per week, the usage of City staff to register patrons for additional services, as well as a separate fee, not included in the contract price for personal training sessions. This fee would be paid by they patron, with 25% of the revenue allocated to the City. In an effort to aquire the services of a qualif ied management company for the Betty T. Ferguson Recreational Complex fitness center and exercise progr ams, the City re-solicited proposals. City Staff prepared the scope of work and advertised on May 26, 2010. This contract is for a two (2) year term with City option to renew for two (2) additional, two-year terms. A broadcast notice was sent to 54 vendors. Twelve (12) vendors requested proposal packages. The proposals were opened on June 17, 2010. One (1) proposal was received and evaluated. The proposal was from Complete Health and Fitness Concepts, Inc. (Asbury Park, New Jersey). A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s office for review. The selection/evaluation committee consisted of:Daniel Rosemond, Assistant City Manager; Kara Petty, Parks and Recreation Director; and Christine Carney, Community Center Manager. The committee evaluated the proposal and a committee meeting was held on June 23, 2010 to discuss the evaluation and proposed services. Staff then conducted a reference check and concluded that both the firm and the proposal meet the needs of the City. However, the City and the firm will continue to negotiate services based on the needs of the patrons of the Betty T. Ferguson Recreational Complex. This may include altering the number or types of fitness classes offered. The proposed contract amount will not exceed $147,589.89 for each year of the contract. This includes approximately 72 hours per week of a fitness management representative at the Community Center to assist patrons, along with 12 classes per week (the types of classes will be determined based on customer demand and volume). The City will have the opt ion to renew this contract for two (2) additional two-year renewal terms based upon satisfactory perform ance and subject to the availability of funds for subsequent fiscal years. Proposed Action: That the City Council approve the award recommendation to Complete Health and Fitness Concepts, Inc. and authorize the City Manager to negotiate and execute an agreement with this company for an amount not to exceed $147,589.89 for each year of the contract. Attachment: • Exhibit A-Evaluation Ranking Sheet C o mple  h  d   ct  I y,)18 20 20 RFP#09 ‐10 ‐033A  Revised  EXERCISE  AND  FITNESS  MANAGEMENT  AND  HEALTH  PROMOTION  SERVICES   June  17, 2010 C o mple te  Healt h  an d  Fi tness  Con c ep t s, I nc.te Healt an Fi tness Con ep s,nc.Evidenceofability,capacity&skilloffirmtoperform,includingtimeliness,stability,availability.(Max.20 points)Clearlydemonstrateyourunderstandingofthe servicestobeprovided,methodologiesformeetingthe requirementsofthisproposalincludingthehiringof local residents 18 20 20 Servicestobeprovided.(Max.20points)Includeyour detailapproachtotheCity’sservices,sample programs, sample brochures, sample schedules, etc.18 20 20 Successfulexperience&backgroundinsimilar services, including financial stability, (Max. 20 points),g (p 18 20 20 Background&experienceo f personnelassignedto City.Includeresumes,qualifications,education,certificates (Max. 15 points)13 15 15 CostofServices(Max15points)Proposershallsubmit anot-to-exceedamountforcompleteexecutionofthe servicesrequiredinthisproposal.Proposermayalso includecostsforalternateprogramsorservicesnot coveredinthissolicitation,alternateprogramsor servicesmusthaveadetailedexplanationofadditional optional services.15 15 15 Firm(s)withanofficelocatedintheCityofMiami Gardensforatleast6monthspriortothisRFQ.(Max.5 points) – Copy of Business Tax License required.0 0 0 Firm(s)who’vecontributedtolocalschool(s)pe r Cit y Ordinance2008-20-156(Max.5points)Copyof commitment letter from principal is required.0 0 0 TOTAL 82 90 90