Loading...
2012-074-1669 - Awarding Bid to Calvin Giordano and Associates  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council Meeting Date: May 23, 2012 Item Type: (Enter X in box) Resolution Ordinance Other Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No Funding Source: Public Works ‐Florida Dept of Transportation ‐LAP Grant Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:RFQ 11 ‐12 ‐018 Architect/Engineer Svcs. RFQ 11 ‐12 ‐018 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address)Quality of Life & City Image Communication Sponsor Name Dr. Danny Crew, City Manager Department:CM Public Works/Parks & Recreation  Short  Title:  A  RESOLUTION  OF  THE  CITY  COUNCIL  OF  THE  CITY  OF  MIAMI  GARDENS, FLORIDA, AWARDING  A  BID  TO  CALVIN, GIORDANO  & ASSOCIATES, INC. TO  PROVIDE  CONCEPTUAL  DESIGN  AND  PREPARATION  OF  CONSTRUCTION  DOCUMENTS  FOR  A  PEDESTRIAN  TRAIL  AT  ROLLING  OAKS  PARK; AUTHORIZING  THE  CITY  MANGER  AND  THE  CITY  CLERK  TO  EXECUTE  AND  ATTEST  RESPECTIVELY, THAT  CERTAIN  AGREEM ENT  FOR  THIS  PURPOSE, A  COPY  OF  WHICH  IS  ATTACHED  HERETO  AS  EXHIBIT  “A”, IN  ITS  SUBSTANTIAL  FORM; PROVIDING  FOR  INSTRUCTIONS  TO  THE  CITY  CLERK; PROVIDING  FOR  THE  ADOPTION  OF  REPRESENTATIONS; PROVIDING  FOR  AN  EFFECTIVE  DATE.  Staff  Summary:  Background:  The  “Pedestrian  Safety  and  Trail  Enhancement  Grant” is  funded  by  the  Federal  Highway  Administration’s  (FHWA) Surface  Transportation  Program. The  program  provides  funds  for  the  development  of  “non ‐ITEM K-1) CONSENT AGENDA RESOLUTION Awarding a bid to Calvin, Giordano & Associates Inc.   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   traditional” transportation  projects. The  grant  is  administered  through  the  Florida  Department  of  Transportation’s  Local  Agency  Program  (LAP).  In  September  2011, the  City  received  the  Notice  to  Proceed  (NTP) by  FDOT  to  commence  the  design  of  the  Rolling  Oaks  trail  network. The  design  will  include  connectivity  to  the  existing  Miami  Dade’s  Dolphin  Linear  Park. The  amount  allocated  for  design  is  $135,000.  The  construction  funding  has  been  allocated  by  FDOT  for  the  summer  of  2014.   In  accord  with  the  furthering  of  the  City’s  Comprehensive  Development  Master  Plan  adopted  in  2006, staff  developed  criteria  and  performed  preplanning  analysis  for  the  development  of  the  Nature  Trail  project  at  Rolling  Oaks  Park. The  proposed  trail  has  been  identified  as  a  key  linkage  to  the  city  wide  Trail  Master  Plan  intended  to  provide  connectivity  to  the  larger  network  of  planned  and  operating  trails  in  the  City. The  proposed  Nature  Walking  Trail  #5  at  Rolling  Oaks  Park  will  connect  with  the  existing  Dolphin  Linear  Park  Nature  Trail  #4  in  order  to  complete  the  connection  with  the  two  facilities  and  the  planned  network  of  greenways  and  recreational  open  spaces  within  the  City. The  two  parks  will  be  connected  by  local  streets  and  sidewalks  to  the  north  in  order  to  make  connection  to  the  Dolphin  Linear  Park  at  N.W. 19 th  Avenue  and  195 th  Street. At  the  completion  of  the  project  development, the  improvements  and  linkages  of  the  total  Pedestrian  Trail  shall  encompass  approximately  3.5  miles  in  length  from  The  Dolphin  Linear  Park  to  its  terminus  at  Rolling  Oaks  Park.  The  project  will  include  park  amenities  such  as  walkway  lighting  for  safety  and  security, eight  covered  pavilions, site  furniture, signage  and  vita  stations  along  the  route.  Analysis:  The  project  will  complete  a  critical  section  of  the  City’s  Recreation  and  Open  Space  Master  Plan  for  the  City’s  recreation  and  open  space  vision  for  the  future. The  development  of  this  project  will  provide  additional  aesthetic, environmental  and  recreational  benefits  to  the  residents  of  the  City  of  Miami  Gardens  and  the  neighborhood  that  it  serves.  Current  Situation:  Staff  prepared  specifications  to  retain  an  architect/engineer  consultant  to  provide  services  to  plan  and  provide  conceptual  designs  and  construction  documents  for  a  permanent  nature  and  walking  trail  at  Rolling  Oaks  Park.   The  request  for  qualifications  (RFQ) was  prepared  in  accordance  with  Florida  Statute  287.055  Consultants’ Competitive  Negotiation  Act.  The  RFQ  was  advertised  and  posted  on  March  20, 2012.  A  broadcast  notice  was  sent  to  1304  vendors.  Fifty ‐six  proposal  packages  were  requested.  The  proposals  were  opened  on  April  12, 2012.  Twelve  proposal  packages  were  received  and  publicly  read  for  Architectural  and  Engineering  Services.  A  copy  of  the  proposal  document  and  submittals  are  available  at  the  Assistant  to  the  Mayor  and  Council’s  Office  for  review.  A  selection/evaluation  committee  consisted  of:  Special  Projects  Manager, Assistant  Public  Works  Director, and  Parks  Maintenance  Superintendent.  Each  committee  member  was  provided  the  evaluation  ranking  sheet, proposals, copy  of  the  solicitation  and  instructions  as  to  the  ranking  process.  The  ranking  sheets  were  returned  to  Procurement  on  April  22, 2012.  At  which  time  the  scores  were  combined  and  totaled.  A  committee  meeting  was  held  on  April     1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   25, 2012, to  discuss  how  many  firms  should  be  short  listed.  Scheduling  oral  presentations, determining  questions  to  ask  the  short  listed  firms  were  also  discussed.  Oral  presentations  were  scheduled  for  May  7, 2012.  Each  of  the  short  listed  firms  has  successfully  completed  projects  for  the  City  in  the  past.  Each  firm  was  given  the  list  of  questions  with  twenty  minutes  for  their  presentation  the  schedule  was  as  follows:  Calvin  Giordano  & Associates      8:00  a.m. Corzo  Castella  Carballo  Thompson  Salman,P.A  (C3TS)  8:40  a.m. Craven  Thompson  & Associates     9:20  a.m. Kimley ‐Horn  & Associates      10:00  a.m. URS  Corp.       10:40  a.m.  Upon  conclusion  of  the  oral  presentations, the  committee  ranked  the  firms  and  Calvin  Giordano  & Associates  was  ranked  number  one  from  the  short  list  (see  Attachment  A).   Proposed  Action:  It  is  recommended  that  City  Council  approve  the  attached  resolution  authorizing  the  City  Manager  to  negotiate  and  execute  a  contract  with  Calvin  Giordano  & Associates, located  in  Ft. Lauderdale, Florida, to  provide  the  plan, conceptual  designs  and  construction  documents  for  a  trial  at  Rolling  Oaks  Park. .  Attachment:  Attachment  A  – Evaluation  Ranking  Sheet  Attachment  B  – Sample  Agreement