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2012-084-1679 - P.O. to SHI International Corp.  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council Meeting Date: J une 27, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading Public Hearing:(Enter X in box) Yes No Yes No X X Funding Source: (Enter Fund & Dept)Ex: General Fund‐ IT Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:State of Florida #252 ‐001 ‐091 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Enhance City Workforce Technical Skills X Sponsor Name Danny Crew Department:Information Technology  Short  Title:  A  RESOLUTION  OF  THE  CITY  COUNCIL  OF  THE  CITY  OF  MIAMI  GARDENS, FLORIDA, AUTHORIZING  THE  CITY  MANAGER  TO  ISSUE  A  PURCHASE  ORDER  IN  THE  AMOUNT  OF  ONE  HUNDRED  FIFTY ‐EIGHT  THOUSAND, THREE  HUNDRED  THIRTY ‐FOUR  DOLLARS  AND  TWENTY ‐EIGHT  CENTS  ($158,334.28) TO  SHI  INTERNATIONAL  CORP., THE  STATE  OF  FLORIDA’S  APPROVED  VENDOR  FO R  MICROSOFT  SOFTWARE  LICENSES  FOR  COMPUTERS, SERVERS  AND  OTHER  DEVICES; PROVIDING  FOR  THE  ADOPTION  OF  REPRESENTATIONS; PROVIDING  FOR  AN  EFFECTIVE  DATE.  Staff  Summary:  Background  On  May  27, 2011  the  City  Council  authorized  the  City  Manager  to  enter  into  an  agreement  with  Software  House  International  (SHI), Inc  for  the  licenses  of  all  Microsoft  Products  used  by  the  City.  The  procurement  of  these  licenses  was  done  in  accordance  with  State  of  Florida  Contract  #252 ‐001 ‐09 ‐1.  These  Micro soft  products  are  used  on  over  600  City ‐issued  computers, servers, and  other  Information  Technology  (IT) devices. The  original  contract  with  SHI  executed  in  May  of  2011  for  the  software  licenses  ITEM K-4) CONSENT AGENDA RESOLUTION P.O. to SHI International Corp.   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   was  for  a  3  year  period  (2011 ‐2014), with  renewals  to  be  done  annually, based  on  the  number  of  licenses  needed  for  that  year.     Current  Situation  The  annual  payment  due  to  SHI  for  the  upcoming  year  is  $158,334.28.  This  amount  reflects  a  slight  decrease  from  last  year, resulting  from  the  migration  of  the  City’s  email  to  the  Cloud.  A  resolution  is  required  authorizing  the  City  Manager  to  execute  the  contract  renewal  with  SHI  for  licenses  of  all  City ‐owned  Microsoft  Products.  Proposed  Action:  That  the  City  Council  approve  the  proposed  resolution.   Attachment:  Attachment  A  – SHI  Quote    All Prices are in US Dollar (USD)  Pricing Proposal Quotation #:  5528442 Created On:  May -31 -2012 Valid Until:  Jun -30 -2012  CITY OF MIAMI GARDENS  Account Executive  Ronald McKenzie Phone: (305) 622 -8040 Fax: Email:rmckenzie@miamigardens -fl.gov  Thomas Naelon 18069 SW 152nd Ave.Miami, FL 33187 Phone: 305 -971 -5266 Fax:305 -971 -5283 Email:thomas_naelon@shi.com   Product Qty Your Price Total  1 Microsoft Enterprise Desktop - Office Pro Plus/Win Pro w/MDOP/BackOffice CAL Bundle - SA Annual Payment    MICROSOFT - Part#: A01 -00045 -COMG -SAO 450 $186.00 $83,700.00  2 Win Svr Ent SA MVL EA Addon Annual Payment    MICROSOFT - Part#: P72 -00188 31 $409.29 $12,687.99  3 Win Svr Ent L -SA MVL EA Addon Annual Payment    MICROSOFT - Part#: P72 -00165 8 $955.05 $7,640.40  4 Exchange Svr Ent SA MVL EA Addon Annual Payment    MICROSOFT - Part#: 395 -02504 2 $0.00 $0.00  5 SQL Svr Ent Edtn SA MVL EA Addon Annual Payment    MICROSOFT - Part#: 810 -04760 10 $1,491.87 $14,918.70  6 SC Config Mgr Svr w/SQL SA MVL EA Addon Annual Payment    MICROSOFT - Part#: J4A -00155 1 $229.49 $229.49  7 Project Pro Win32 SA MVL EA Addon Annual Payment    MICROSOFT - Part#: H30 -00238 18 $180.13 $3,242.34  8 Project Pro Win32 L -SA MVL EA Addon Annual Payment    MICROSOFT - Part#: H30 -00238 10 $387.14 $3,871.40  9 Visio Std Win32 SA MVL EA Addon Annual Payment    MICROSOFT - Part#: D86 -01253 200 $41.84 $8,368.00  10 VStudio Pro w/MSDN SA MVL EA Addon Annual Payment    MICROSOFT - Part#: 77D -00111 1 $324.52 $324.52  11 VStudio Ultimate w/MSDN SA MVL EA Addon Annual Payment    MICROSOFT - Part#: 9JD -00053 1 $1,773.94 $1,773.94  12 Exchange Online Standard - Per User - Annual Payment    MICROSOFT - Part#: TRA -00046 250 $36.95 $9,237.50  13 BPOS Standard - Per User - Annual Payment    MICROSOFT - Part#: T6A -00024    Note: Exchange / SharePoint / Live Meeting / Office Communications Server 250 $49.36 $12,340.00  Shipping $0.00 Total $158,334.28 Additional Comments SHI Fed ID# 22 -3009648 The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy , unless there is an existing agreement between SHI and the Customer. All Prices are in US Dollar (USD)  Pricing Proposal Quotation #:  5528442 Created On:  May -31 -2012 Valid Until:  Jun -30 -2012  CITY OF MIAMI GARDENS  Account Executive  Ronald McKenzie Phone: (305) 622 -8040 Fax: Email:rmckenzie@miamigardens -fl.gov  Thomas Naelon 18069 SW 152nd Ave.Miami, FL 33187 Phone: 305 -971 -5266 Fax:305 -971 -5283 Email:thomas_naelon@shi.com   Product Qty Your Price Total  1 Microsoft Enterprise Desktop - Office Pro Plus/Win Pro w/MDOP/BackOffice CAL Bundle - SA Annual Payment    MICROSOFT - Part#: A01 -00045 -COMG -SAO 450 $186.00 $83,700.00  2 Win Svr Ent SA MVL EA Addon Annual Payment    MICROSOFT - Part#: P72 -00188 31 $409.29 $12,687.99  3 Win Svr Ent L -SA MVL EA Addon Annual Payment    MICROSOFT - Part#: P72 -00165 8 $955.05 $7,640.40  4 Exchange Svr Ent SA MVL EA Addon Annual Payment    MICROSOFT - Part#: 395 -02504 2 $0.00 $0.00  5 SQL Svr Ent Edtn SA MVL EA Addon Annual Payment    MICROSOFT - Part#: 810 -04760 10 $1,491.87 $14,918.70  6 SC Config Mgr Svr w/SQL SA MVL EA Addon Annual Payment    MICROSOFT - Part#: J4A -00155 1 $229.49 $229.49  7 Project Pro Win32 SA MVL EA Addon Annual Payment    MICROSOFT - Part#: H30 -00238 18 $180.13 $3,242.34  8 Project Pro Win32 L -SA MVL EA Addon Annual Payment    MICROSOFT - Part#: H30 -00238 10 $387.14 $3,871.40  9 Visio Std Win32 SA MVL EA Addon Annual Payment    MICROSOFT - Part#: D86 -01253 200 $41.84 $8,368.00  10 VStudio Pro w/MSDN SA MVL EA Addon Annual Payment    MICROSOFT - Part#: 77D -00111 1 $324.52 $324.52  11 VStudio Ultimate w/MSDN SA MVL EA Addon Annual Payment    MICROSOFT - Part#: 9JD -00053 1 $1,773.94 $1,773.94  12 Exchange Online Standard - Per User - Annual Payment    MICROSOFT - Part#: TRA -00046 250 $36.95 $9,237.50  13 BPOS Standard - Per User - Annual Payment    MICROSOFT - Part#: T6A -00024    Note: Exchange / SharePoint / Live Meeting / Office Communications Server 250 $49.36 $12,340.00  Shipping $0.00 Total $158,334.28 Additional Comments SHI Fed ID# 22 -3009648 The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy , unless there is an existing agreement between SHI and the Customer.