Loading...
2012-085-1680 - Fleet Preventie Maintenance  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council Meeting Date: June 27, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No Funding Source: General Fund Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Contract ITB#11 ‐12 ‐013 X Strategic Plan Related (Enter X in box) Yes No x Strategic Plan Priority Area: Enhance Organizational __ Bus. & Economic Dev __ Public Safety __ Quality of education __ Quality of life & City Image __ Communication __ Strategic Plan Obj./Strategy: (list the specific objective/strategy this itme will address) N/A Sponsor Name Dr. Danny O. Crew, City Manager Department: Fleet Division  Short  Title:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING BIDS TO FLEET TIRE TRUCK AND AUTO CENTER AND MIDAS AUTO SERVICE EXPERTS FOR PRE VENTIVE MAINTENANCE; AU THORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS NEEDED BASIS, IN AN AMOUNT NOT TO EXCEED THRE E HUNDRED THOUSAND DOLLARS ($300,000.00) FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATION S; PROVIDING FOR AN EFFECTIVE DATE. Staff  Summary: Background  Due  to  aging  of  existing  fleet  vehicles  and  expiration  of  both  new  vehicle  and  extended  warranties, City  Staff  prepared  technical  specifications  for  the  procurement  of  preventative  maintenance  and  non ‐warranty  repair  services. The  services  would  include  all  materials, labor, supervision, transportation, licenses, and  equipment  necessary  to  provide  efficient  and  safe  running  fl eet  vehicles.  The  initial  term  of  the  contract  will  be  for  a  one  (1) year  period, with  the  option  to  renew  for  four  (4) additional  years, on  a  year  to  year  basis  at  the  City’s  discretion. ITEM K-5) CONSENT AGENDA RESOLUTION Feet Preventive Maintenance Bids   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   The  solicitation  was  advertised  on  March  28, 2012.  A  broadcast  notice  was  sent  to  249  vendors.  Thirteen  (13) vendors  requested  bid  packages.  The  bids  were  opened  on  April  19, 2012.  Four  (4) bids  were  received  and  publicly  read.  A  copy  of  the  solicitation  document  and  proposals  submitted  are  available  for  review  with  the  Assistant  to  the  Mayor  and  Council.   Current  Situation    On  May  8, 2012, City  Staff  performed  “competency  of  bidders” visits  for  all  4  repair  facilities  that  submitted  a  bid.   AAA  Air  Conditioning  and    Radiator  Outlet  Inc. was  found  not ‐responsible  because  they  did  not  have  the  required  equipment  to  perform  on ‐site  wheel  alignments, and  had  no  electronic  inventory  system  experience. The  other  3  repair  facilities, Fleet  Tire, Truck  & Auto  Center, Midas  Auto  Service  Experts, and  Maroone  Ford  of  Miami  were  found  competent  to  perform  the  solicited  services.  Based  on  the  tabulation  sheet, there  were  two  repair  facilities  that  achieved  high  scores.  Because  both  of  these  vendors  received  identical  scores, rather  than  awarding  the  entire  bid  to  a  single  vendor, City  Staff  recommends  that  the  Council  award  contracts  to  both  Fleet  Tire  Truck  & Auto  Center  (Hollywood, Florida),  and  Midas  Auto  Service  Experts  (Miami  Gardens).   City  Staff  will  seek  to  achieve  the  greatest  level  of  equity  in  the  distribution  of  the  fleet  repair  volume  to  each  of  the  recommended  vendors.   However, it  should  be  noted  that  given  the  number  of  variables  that  exist  in  vehicle  maintenance  and  repairs, it  may  not  be  feasible  to  guarantee  that  each  vendor  will  receive  an  equal  portion  of  the  $300,000  vehicle  maintenance  contract.  A  resolution  is  required  authorizing  the  City  Manager  to  execute  purchase  orders  with  both  Fleet  Tire  Truck  & Auto  Center, and  Midas  Auto  Service  Experts  in  combined  amounts  not  to  exceed  $300,000. Proposed  Action: That  the  City  Council  approve  the  attached  resolution.  Attachment: Bid  Tabulation   This is only a tabulation of prices submitted and i s not an indication of award or responsiveness. City of Miami Gardens Bid Tabulation ITB#11-12-013 Fleet Vehicle Preventative Maintenance Services April 19, 2012 Maroone Ford of Miami Florida Crown Victoria V8 Police Interceptor Impala V6 Unmarked Police Unit Chrysler products typically V6 RWD F Series and Ranger V6 Gas S RW E &F Super Duty V8 Gas SRW F Super Duty 350 & 450 Diesel DRW (exclude tire rotation as part of PM) TOTAL TOTAL POINTS Max 20 Second Low 13 Third Low 7 All others be in order 1-6 Percentage of volume 65% 12% 3% 15% 2% 3% SAMPLE 1,200 each $35.00 $35.00 $35.00 $35.00 $45.00 $50.00 $42,780.00 A.Your PM price as defined 1200 total 26.00 26.00 26.00 26.00 29.00 129.00 $34980.00 Additional charge to rotate tires on DRW 30 total N/A N/A N/A N/A N/A $95.70 $2871.00 37851.00 B. Note the majority of repairs are performed as a result of the PM inspection. Take into account the overlapping operations since the vehicle will already be on a lift with the wheels off. Number of anticipated services Crown Victoria Impala Chrysler products V6 RWD) F Series and Ranger V6 Gas S RW E &F Super Duty V8 Gas SRW F Super Duty 350 & 450 Diesel DRW TOTAL Max 30 Second Low 20 Third Low 10 All Others in order 1-9 Fuel Filter (s) 300 total $36.18 N/A N/A $40.18 $36.18 $159.74 $10,517.94 Air Filter 300 total $19.95 $19.95 $23.95 $19.95 $23.95 $63.04 $6432.81 Wiper Blades (set) 400 total $19.95 $19.95 $19.95 $19.95 $19.95 $19.95 $7980.00 Alternator Drive Belt 100 total $56.24 $70.24 $70.33 $56.50 $63.50 $85.48 $5940.41 Spark plugs complete set 100 total $137.95 $199.41 $89.00 $89.00 $137.95 X $13237.57 Alignments 80 total $59.95 $59.95 $59.95 $69.95 $69.95 $89.95 $5004.00 Front Shocks/Struts per axle 90 total $339.92 $374.06 $295.98 $189.25 $160.50 $131.72 $27923.84 Rear Shocks/Struts per axle 30 total $174.56 $186.72 $226.54 $143.06 $226.40 $208.14 $5246.94 Front Brakes (Turn rotors) per axle 200 total $152.48 $191.15 $152.48 $152.48 $152.48 $222.48 $31844.08 Front Brakes (Replace rotors) per axle 300 total $262.44 $329.81 $322.60 $257.00 $290.16 $634.18 $84965.94 Rear Brakes (Turn rotors) per axle 200 total $147.00 $168.68 $152.48 $147.00 $185.40 $222.48 $30559.68 Rear Brakes (Replace rotors) per axle 200 total $250.46 $290.02 $322.60 $257.00 $359.40 $406.44 $53042.12 Battery (includes basic testing) 200 each $129.95 $114.22 $114.22 $117.76 $117.76 $139.95 $25163.64 Transmission Fluid Exchange Service 200 total $139.95 $139.95 $139.95 $139.95 $139.95 $139.95 $27990.00 Headlight bulb 200 total $25.95 $25.95 $25.95 $25.95 $25.95 $25.95 $5190.00 Brake or Turn signal bulb 500 total $15.95 $15.95 $15.95 $15.95 $15.95 $15.95 $7975.00 Cooling system flush 75 total $59.95 $59.95 $59.95 $59.95 $59.95 $59.95 $4496.26 Upper and lower hose in conjunction with flush 50 total $173.15 $93.39 $115.20 $115.08 $162.90 $245.87 $7755.33 Brake Fluid Flush 75 total $69.95 $69.95 $69.95 $69.95 $69.95 $69.95 $5246.20 Balance - price per tire 100 total $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $1000.00 Flat repair (per Goodyear procedure) 150 total $20.95 $20.95 $20.95 $20.95 $20.95 $20.95 $3142.52 TOTAL $370,654.28 ______ Points Abbreviations RWD Rear wheel drive SRW Single rear wheel DRW Dual rear wheel The above list of vehicles should represent the maj ority of the fleet, in the event a vehicle requires service that is not listed pricing should reflect a comparable vehicle. Pricing is both parts and labor. See appendix “A” for representative part numbers. C. PARTS outside of noted repairs (12 Points Max/ S econd Low 10/ Third Low 8/ All Other in order 1-7) Not to exceed percentage markup for Parts used for non PM repairs based upon lowest acquisition cost. In the case of an authorized dealership, lowest cos t would be published dealer net. Independent garages or authorized dealerships performing repairs on a vehicle they are not franc hised for, it will be their purchase price. Purchas e price should reflect good business practice, parts purchased for CMG vehicles would be priced in accordance with other purchases. OE Dealership parts markup for their franchise 12.5 % Or Independent garage or non-franchised parts 12.5 % Please show representative CMG pricing after mark u p: Ford Radiator Fan Motor 8W1Z 86607 C $198.90 Motorcraft A/C Compressor YC2541 $277.55 Motorcraft Water Pump PW464 $75.55 AC Delco Water Pump 251-697 $175.06 AC Delco A/C Compressor 15-21471 $325.63 1 ounce of Refrigerant R-134a $.45 Oil used (gas) $2.92 (diesel) $2.86 Specify parts provider contact information: Company Name: Parts House Contact Person: Addr ess: Phone: Email: D. Labor & Diagnostic Fee (15 Points Max/ Second Lo w 10/ Third Low 5/ All Others in order 1-4) Not to exceed hourly labor rate based upon either a nationally recognized labor time standard or manuf acturers time standard. (When pricing repairs, adju st time to reflect for overlapping operations.) When a labor standard is not availabl e, actual clock time will be used. Minimum diagnostic fee when concern identification requires an in bay inspection. $ No charge $72.50 Labor rate TOTAL $72.50 Name of Published labor time standard All Data Pro Online E. Business Hours: (1 Points for Sunday/ Extended E vening 1 Point) Days Hours Extended hours Monday 7:30AM to 5:00PM 7AM to 7PM Tuesday 7:30AM to 5:00PM 7AM to 7PM Wednesday 7:30AM to 5:00PM 7AM to 7PM Thursday 7:30AM to 5:00PM 7AM to 7PM Friday 7:30AM to 5:00PM 7AM to 7PM Saturday 7:30Am to 4:00PM 7:30AM to 5PM Sunday 9AM to 5 PM F. Operations: (2 Points if Yes/ O points if No) Ability to pick up and deliver vehicles on an infre quent basis. Yes__X____ No___________ G. Tire Availability: (9 Points if Yes/ O points if No ) Authorized Goodyear distributor and able to sell ti res at the State of Florida Contract price? Yes_____ No __X____ If not, It is required that your repair facility ma intain an inventory of CMG supplied tires at no cha rge. H. OE warranty: (10 Points for Ford/ 5 points for GM or Dodge/ All Others Manufactures 2 Points) Do you have the ability to perform in house warran ty repairs for any of the following manufacturers? Ford _X____ GM _____ Dodge _________ Other _______ I. Facility Location: (10 Points if Local Business {Ordinance Section 16 regarding Local Preference}/ 0 Points if not) Repair Facility Located within city Limits Yes_____ No___X____ Repair facility must be within the City of Miami Ga rdens or within Two (2) miles of any border line in order to be considered. J. (5 points for monetary contributions to Local School s in accord with Section 1.0, Paragraph 1.48.) City of Miami Gardens Bid Tabulation ITB#11-12-013 Fleet Vehicle Preventative Maintenance Services April 19, 2012 Midas Auto Service Experts of Miami Gardens Florida Crown Victoria V8 Police Interceptor Impala V6 Unmarked Police Unit Chrysler products typically V6 RWD F Series and Ranger V6 Gas S RW E &F Super Duty V8 Gas SRW F Super Duty 350 & 450 Diesel DRW (exclude tire rotation as part of PM) TOTAL TOTAL POINTS Max 20 Second Low 13 Third Low 7 All others be in order 1-6 Percentage of volume 65% 12% 3% 15% 2% 3% SAMPLE 1,200 each $35.00 $35.00 $35.00 $35.00 $45.00 $50.00 $42,780.00 A.Your PM price as defined 1200 total $24.99 $24.99 $24.99 $24.99 $39.000 $75.00 $32124.60 Additional charge to rotate tires on DRW 30 total N/A N/A N/A N/A N/A $20.00 $600.00 TOTAL $32724.60 Points_____ B. Note the majority of repairs are performed as a result of the PM inspection. Take into account the overlapping operations since the vehicle will already be on a lift with the wheels off. Number of anticipated services Crown Victoria Impala Chrysler products V6 RWD) F Series and Ranger V6 Gas S RW E &F Super Duty V8 Gas SRW F Super Duty 350 & 450 Diesel DRW TOTAL Max 30 Second Low 20 Third Low 10 All Others in order 1-9 Fuel Filter (s) 300 total $64.00 N/A $69.00 $51.00 $51.00 $112.00 $16710.00 Air Filter 300 total $12.00 $20.00 $18.00 $15.00 $15.00 $15.00 $4122.00 Wiper Blades (set) 400 total $18.00 $36.00 $10.00 $17.00 $17.00 $17.00 $7888.00 Alternator Drive Belt 100 total $60.00 $74.00 $64.00 $73.00 $55.00 $188.00 $6749.00 Spark plugs complete set 100 total $129.00 $128.00 $162.00 $86.00 $260.00 X $12217.00 Alignments 80 total $69.00 $69.00 $69.00 $69.00 $89.00 $109.00 $5648.00 Front Shocks/Struts per axle 90 total $367.00 $291.00 $303.00 $270.00 $145.00 $128.00 $29682.00 Rear Shocks/Struts per axle 30 total $214.00 $303.00 $375.00 $159.00 $145.00 $148.00 $6537.00 Front Brakes (Turn rotors) per axle 200 total $149.00 $149.00 $149.00 $149.00 $189.00 $189.00 $30200.00 Front Brakes (Replace rotors) per axle 300 total $279.00 $313.00 $335.00 $320.00 $479.00 $659.00 $91893.00 Rear Brakes (Turn rotors) per axle 200 total $149.00 $149.00 $149.00 $149.00 $299.00 $299.00 $31300.00 Rear Brakes (Replace rotors) per axle 200 total $267.00 $325.00 $281.00 $320.00 $399.00 $399.00 $57786.00 Battery (includes basic testing) 200 each $89.00 $89.00 $89.00 $89.00 $109.00 $129.00 $18120.00 Transmission Fluid Exchange Service 200 total $89.00 $89.00 $89.00 $89.00 $109.00 $109.00 $18000.00 Headlight bulb 200 total $25.00 $35.00 $35.00 $35.00 $35.00 $35.00 $5700.00 Brake or Turn signal bulb 500 total $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $2500.00 Cooling system flush 75 total $69.00 $69.00 $69.00 $69.00 $69.00 $69.00 $5175.00 Upper and lower hose in conjunction with flush 50 total $228.00 $92.00 $109.00 $149.00 $152.00 $155.00 $9627.50 Brake Fluid Flush 75 total $65.00 $65.00 $65.00 $65.00 $65.00 $65.00 $4875.25 Balance - price per tire 100 total $9.00 $9.00 $9.00 $9.00 $9.00 $9.00 $900.00 Flat repair (per Goodyear procedure) 150 total $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $2250.00 TOTAL $367,879.75 _______ ______ Points Abbreviations RWD Rear wheel drive SRW Single rear wheel DRW Dual rear wheel The above list of vehicles should represent the maj ority of the fleet, in the event a vehicle requires service that is not listed pricing should reflect a comparable vehicle. Pricing is both parts and labor. See appendix “A” for representative part numbers. C. PARTS outside of noted repairs (12 Points Max/ S econd Low 10/ Third Low 8/ All Other in order 1-7) Not to exceed percentage markup for Parts used for non PM repairs based upon lowest acquisition cost. In the case of an authorized dealership, lowest cos t would be published dealer net. Independent garages or authorized dealerships performing repairs on a vehicle they are not franc hised for, it will be their purchase price. Purchas e price should reflect good business practice, parts purchased for CMG vehicles would be priced in accordance with other purchases. OE Dealership parts markup for their franchise 20.00 % Or Independent garage or non-franchised parts 20.00 % Please show representative CMG pricing after mark u p: Ford Radiator Fan Motor 8W1Z 86607 C $256.97 Motorcraft A/C Compressor YC2541 $358.53 Motorcraft Water Pump PW464 $99.02 AC Delco Water Pump 251-697 $207.25 AC Delco A/C Compressor 15-21471 $480.09 1 ounce of Refrigerant R-134a $.52 Oil used (gas) $1.99 per Quart (diesel) $3.99 per Quart Specify parts provider contact information: Company Name: The Parts House Contact Person: Address: Phone: Email: D. Labor & Diagnostic Fee (15 Points Max/ Second Lo w 10/ Third Low 5/ All Others in order 1-4) Not to exceed hourly labor rate based upon either a nationally recognized labor time standard or manuf acturers time standard. (When pricing repairs, adju st time to reflect for overlapping operations.) When a labor standard is not availabl e, actual clock time will be used. Minimum diagnostic fee when concern identification requires an in bay inspection. $0.00 $74.90 Labor rate TOTAL $74.90 Name of Published labor time standard_______________________ E. Business Hours: (1 Points for Sunday/ Extended E vening 1 Point) Days Hours Extended hours Monday 7:30AM to 5:00PM 7:30AM to 6PM Tuesday 7:30AM to 5:00PM 7:30AM to 6PM Wednesday 7:30AM to 5:00PM 7:30AM to 6PM Thursday 7:30AM to 5:00PM 7:30AM to 6PM Friday 7:30AM to 5:00PM 7:30AM to 6PM Saturday 7:30Am to 4:00PM 7:30AM to 6PM Sunday F. Operations: (2 Points if Yes/ O points if No) Ability to pick up and deliver vehicles on an infre quent basis. Yes___X___ No___________ G. Tire Availability: (9 Points if Yes/ O points if No ) Authorized Goodyear distributor and able to sell ti res at the State of Florida Contract price? Yes_____ No __X____ If not, It is required that your repair facility ma intain an inventory of CMG supplied tires at no cha rge. H. OE warranty: (10 Points for Ford/ 5 points for GM or Dodge/ All Others Manufactures 2 Points) Do you have the ability to perform in house warran ty repairs for any of the following manufacturers? Ford __X___ GM __X___ Dodge ____X_____ Other Mercedes and Nissan I. Facility Location: (10 Points if Local Business {Or dinance Section 16 regarding Local Preference}/ 0 P oints if not) Repair Facility Located within city Limits Yes__X___ No_______ Repair facility must be within the City of Miami Ga rdens or within Two (2) miles of any border line in order to be considered. J. (5 points for monetary contributions to Local School s in accord with Section 1.0, Paragraph 1.48.) City of Miami Gardens Bid Tabulation ITB#11-12-013 Fleet Vehicle Preventative Maintenance Services April 19, 2012 Fleet Tire Truck & Auto Center, of Hollywood Florida Crown Victoria V8 Police Interceptor Impala V6 Unmarked Police Unit Chrysler products typically V6 RWD F Series and Ranger V6 Gas S RW E &F Super Duty V8 Gas SRW F Super Duty 350 & 450 Diesel DRW (exclude tire rotation as part of PM) TOTAL TOTAL POINTS Max 20 Second Low 13 Third Low 7 All others be in order 1-6 Percentage of volume 65% 12% 3% 15% 2% 3% SAMPLE 1,200 each $35.00 $35.00 $35.00 $35.00 $45.00 $50.00 $42,780.00 A.Your PM price as defined 1200 total $23.00 $21.00 $21.00 $21.00 $23.00 $52.95 $27958.20 Additional charge to rotate tires on DRW 30 total N/A N/A N/A N/A N/A $20.00 $600.00 TOTAL $28558.20 Points_____ B. Note the majority of repairs are performed as a result of the PM inspection. Take into account the overlapping operations since the vehicle will already be on a lift with the wheels off. Number of anticipated services Crown Victoria Impala Chrysler products V6 RWD) F Series and Ranger V6 Gas S RW E &F Super Duty V8 Gas SRW F Super Duty 350 & 450 Diesel DRW TOTAL Max 30 Second Low 20 Third Low 10 All Others in order 1-9 Fuel Filter (s) 300 total $61.36 N/A N/A $69.54 $69.54 $97.25 $16386.99 Air Filter 300 total $12.08 $26.05 $16.25 $15.10 $15.10 $15.10 $4345.65 Wiper Blades (set) 400 total $9.50 $15.00 $9.50 $9.50 $9.50 $9.50 $4064.00 Alternator Drive Belt 100 total $59.50 $76.41 $84.15 $65.50 $57.44 $55.18 $6299.79 Spark plugs complete set 100 total $107.00 $192.84 $123.82 $103.71 $237.60 X $11671.39 Alignments 80 total $59.00 $59.00 $59.00 $59.00 $69.00 $69.00 $4760.00 Front Shocks/Struts per axle 90 total $370.56 $309.74 $330.56 $245.06 $185.50 $147.76 $29951.26 Rear Shocks/Struts per axle 30 total $214.52 $414.20 $153.22 $172.88 $157.52 $160.72 $6829.28 Front Brakes (Turn rotors) per axle 200 total $135.60 $146.53 $154.45 $135.91 $133.47 $141.45 $27531.30 Front Brakes (Replace rotors) per axle 300 total $256.80 $283.77 $288.85 $294.31 $401.47 $5 75.51 $83723.73 Rear Brakes (Turn rotors) per axle 200 total $122.97 $137.10 $212.60 $130.82 $134.68 $171.68 $26045.50 Rear Brakes (Replace rotors) per axle 200 total $232.03 $260.52 $350.70 $289.22 $329.62 $365.62 $50709.38 Battery (includes basic testing) 200 each $146.92 $86.02 $186.87 $107.68 $107.68 $107.68 $26592.50 Transmission Fluid Exchange Service 200 total $119.00 $119.00 $119.00 $119.00 $119.00 $119.00 $23800.00 Headlight bulb 200 total $29.95 $29.95 $29.95 $29.95 $29.95 $29.95 $5990.00 Brake or Turn signal bulb 500 total $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $5000.00 Cooling system flush 75 total $52.95 $70.95 $76.95 $52.95 $52.95 $52.95 $4187.26 Upper and lower hose in conjunction with flush 50 total $142.98 $104.57 $142.06 $176.98 $153.25 $146.85 $7188.24 Brake Fluid Flush 75 total $87.00 $87.00 $87.00 $87.00 $87.00 $87.00 $6525.00 Balance - price per tire 100 total $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $1200.00 Flat repair (per Goodyear procedure) 150 total $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $3000.00 TOTAL $355,801.27 _______ ______ Points Abbreviations RWD Rear wheel drive SRW Single rear wheel DRW Dual rear wheel The above list of vehicles should represent the maj ority of the fleet, in the event a vehicle requires service that is not listed pricing should reflect a comparable vehicle. Pricing is both parts and labor. See appendix “A” for representative part numbers. C. PARTS outside of noted repairs (12 Points Max/ S econd Low 10/ Third Low 8/ All Other in order 1-7) Not to exceed percentage markup for Parts used for non PM repairs based upon lowest acquisition cost. In the case of an authorized dealership, lowest cos t would be published dealer net. Independent garages or authorized dealerships performing repairs on a vehicle they are not franc hised for, it will be their purchase price. Purchas e price should reflect good business practice, parts purchased for CMG vehicles would be priced in accordance with other purchases. OE Dealership parts markup for their franchise N/A % Or Independent garage or non-franchised parts 25 % Please show representative CMG pricing after mark u p: Ford Radiator Fan Motor 8W1Z 86607 C $ 226.00 Motorcraft A/C Compressor YC2541 $305.92 Motorcraft Water Pump PW464 $94.45 AC Delco Water Pump 251-697 $122.50 AC Delco A/C Compressor 15-21471 $365.00 1 ounce of Refrigerant R-134a $No Bid Oil used (gas) $No Bid (diesel) $No Bid Specify parts provider contact information: Company Name: The Parts House/ Uni-Select/ Bennett Auto Contact Person: Address: Phone: Email: D. Labor & Diagnostic Fee (15 Points Max/ Second Lo w 10/ Third Low 5/ All Others in order 1-4) Not to exceed hourly labor rate based upon either a nationally recognized labor time standard or manuf acturers time standard. (When pricing repairs, adju st time to reflect for overlapping operations.) When a labor standard is not availabl e, actual clock time will be used. Minimum diagnostic fee when concern identification requires an in bay inspection. $No Charge $75.00 Labor rate TOTAL $$75.00 Name of Published labor time standard All Data , GBMS Triad, Mitchells Intl. E. Business Hours: (1 Points for Sunday/ Extended E vening 1 Point) Days Hours Extended hours Monday 7:30AM to 5:00PM Tuesday 7:30AM to 5:00PM Wednesday 7:30AM to 5:00PM Thursday 7:30AM to 5:00PM Friday 7:30AM to 5:00PM Saturday 7:30Am to 4:00PM Sunday F. Operations: (2 Points if Yes/ O points if No) Ability to pick up and deliver vehicles on an infre quent basis. Yes___X___ No___________ G. Tire Availability: (9 Points if Yes/ O points if No ) Authorized Goodyear distributor and able to sell ti res at the State of Florida Contract price? Yes__X___ No ______ If not, It is required that your repair facility ma intain an inventory of CMG supplied tires at no cha rge. A. OE warranty: (10 Points for Ford/ 5 points for GM or Dodge/ All Others Manufactures 2 Points) Do you have the ability to perform in house warran ty repairs for any of the following manufacturers? Ford _____ GM _____ Dodge _________ Other _______ B. Facility Location: (10 Points if Local Business {Or dinance Section 16 regarding Local Preference}/ 0 P oints if not) Repair Facility Located within city Limits Yes_____ No___X____ Repair facility must be within the City of Miami Ga rdens or within Two (2) miles of any border line in order to be considered. C. (5 points for monetary contributions to Local School s in accord with Section 1.0, Paragraph 1.48.) City of Miami Gardens Bid Tabulation ITB#11-12-013 Fleet Vehicle Preventative Maintenance Services April 19, 2012 AAA Air Conditioning & Radiator Outlet Inc. of Miami Gardens Florida Crown Victoria V8 Police Interceptor Impala V6 Unmarked Police Unit Chrysler products typically V6 RWD F Series and Ranger V6 Gas S RW E &F Super Duty V8 Gas SRW F Super Duty 350 & 450 Diesel DRW (exclude tire rotation as part of PM) TOTAL TOTAL POINTS Max 20 Second Low 13 Third Low 7 All others be in order 1-6 Percentage of volume 65% 12% 3% 15% 2% 3% SAMPLE 1,200 each $35.00 $35.00 $35.00 $35.00 $45.00 $50.00 $42,780.00 A.Your PM price as defined 1200 total $22.80 $22.80 $22.80 $22.80 $30.40 $34.20 $27952.00 Additional charge to rotate tires on DRW 30 total N/A N/A N/A N/A N/A $2 6.60 $798.00 TOTAL $28750.00 Points_____ B. Note the majority of repairs are performed as a result of the PM inspection. Take into account the overlapping operations since the vehicle will already be on a lift with the wheels off. Number of anticipated services Crown Victoria Impala Chrysler products V6 RWD) F Series and Ranger V6 Gas S RW E &F Super Duty V8 Gas SRW F Super Duty 350 & 450 Diesel DRW TOTAL Max 30 Second Low 20 Third Low 10 All Others in order 1-9 Fuel Filter (s) 300 total $30.40 N/A 30.40 $30.40 $30.40 $57.00 $8265.00 Air Filter 300 total $19.00 $19.00 $19.00 $1 9 .0 0 $27.00 $42.00 $5955.00 Wiper Blades (set) 400 total $19.00 $19.00 $19.00 $19.00 $31.00 $31.00 $7840.00 Alternator Drive Belt 100 total $42.00 $42.00 $42.00 $46.00 $65.00 $72.00 $4396.00 Spark plugs complete set 100 total $76.00 $130.00 $76.00 $76.00 $99.00 X $8066.00 Alignments 80 total $57.00 $57.00 $57.00 $57.00 $57.00 $76.00 $4605.00 Front Shocks/Struts per axle 90 total $152.00 $152.00 $152.00 $152.00 $266.00 $342.00 $14398.00 Rear Shocks/Struts per axle 30 total $133.00 $133.00 $133.00 $133.00 $133.00 $342.00 $4178.00 Front Brakes (Turn rotors) per axle 200 total $1 07.00 $1 07.00 $1 07.00 $1 07.00 $1 44.00 $1 90.00 $22046.00 Front Brakes (Replace rotors) per axle 300 total $190.00 $190.00 $190.00 $190.00 $213.00 $304.00 $58164.00 Rear Brakes (Turn rotors) per axle 200 total $1 07.00 $1 07.00 $107.00 $107.00 $1 44.00 $190.00 $22046.00 Rear Brakes (Replace rotors) per axle 200 total $190.00 $190.00 $190.00 $190.00 $213.00 $304.00 $38776.00 Battery (includes basic testing) 200 each $76.00 $76.00 $76.00 $84.00 $91.00 $133.00 $15842.00 Transmission Fluid Exchange Service 200 total $72.00 $72 .00 $72.00 $72.00 $84.00 $152.00 $14928.00 Headlight bulb 200 total $15.00 $15.00 $15.00 $15.00 $19.00 $23.00 $3064.00 Brake or Turn signal bulb 500 total $4 .00 $4 .00 $4 .00 $4 .00 $4 .00 $4 .00 $2000.00 Cooling system flush 75 total $46.00 $46.00 $46.00 $46.00 $46.00 $46.00 $3450.00 Upper and lower hose in conjunction with flush 50 total $95.00 $95.00 $95.00 $95.00 $1 37.00 $1 67.00 $4900.00 Brake Fluid Flush 75 total $38.00 $38.00 $38.00 $38.00 $38.00 $38 .00 $2850.00 Balance - price per tire 100 total $8 .00 $8 .00 $8 .00 $8 .00 $8 .00 $8 .00 $800.00 Flat repair (per Goodyear procedure) 150 total $15 .00 $15 .00 $15 .00 $15 .00 $15 .00 $15 .00 $2250.00 TOTAL $ 248819.90 ______ Points Abbreviations RWD Rear wheel drive SRW Single rear wheel DRW Dual rear wheel The above list of vehicles should represent the maj ority of the fleet, in the event a vehicle requires service that is not listed pricing should reflect a comparable vehicle. Pricing is both parts and labor. See appendix “A” for representative part numbers. C. PARTS outside of noted repairs (12 Points Max/ S econd Low 10/ Third Low 8/ All Other in order 1-7) Not to exceed percentage markup for Parts used for non PM repairs based upon lowest acquisition cost. In the case of an authorized dealership, lowest cos t would be published dealer net. Independent garages or authorized dealerships performing repairs on a vehicle they are not franc hised for, it will be their purchase price. Purchas e price should reflect good business practice, parts purchased for CMG vehicles would be priced in accordance with other purchases. OE Dealership parts markup for their franchise 10 % Or Independent garage or non-franchised parts 10 % Please show representative CMG pricing after mark u p: Ford Radiator Fan Motor 8W1Z 86607 C $ 263.00 Motorcraft A/C Compressor YC2541 $273.77 Motorcraft Water Pump PW464 $75.56 AC Delco Water Pump 251-697 $153.80 AC Delco A/C Compressor 15-21471 $289.85 1 ounce of Refrigerant R-134a $1.00 oz Oil used (gas) $2.00qt (diesel) $3.00 qt Specify parts provider contact information: Company Name: The Parts House/ Autopart Intl./ Aut o Plus/ KAM Auto Parts/ Cold Air Dist. Contact Pe rson: Address: Phone: Email: D. Labor & Diagnostic Fee (15 Points Max/ Second Lo w 10/ Third Low 5/ All Others in order 1-4) Not to exceed hourly labor rate based upon either a nationally recognized labor time standard or manuf acturers time standard. (When pricing repairs, adju st time to reflect for overlapping operations.) When a labor standard is not availabl e, actual clock time will be used. Minimum diagnostic fee when concern identification requires an in bay inspection. $24.00 $60.00 Labor rate TOTAL $$84.00 Name of Published labor time standard Mitchell E. Business Hours: (1 Points for Sunday/ Extended E vening 1 Point) Days Hours Extended hours Monday 7:30AM to 5:00PM 6:00PM Tuesday 7:30AM to 5:00PM 6:00PM Wednesday 7:30AM to 5:00PM 6:00PM Thursday 7:30AM to 5:00PM 6:00PM Friday 7:30AM to 5:00PM 6:00PM Saturday 7:30Am to 4:00PM Sunday F. Operations: (2 Points if Yes/ O points if No) Ability to pick up and deliver vehicles on an infre quent basis. Yes___X___ No___________ G. Tire Availability: (9 Points if Yes/ O points if No ) Authorized Goodyear distributor and able to sell ti res at the State of Florida Contract price? Yes_____ No __X____ If not, It is required that your repair facility ma intain an inventory of CMG supplied tires at no cha rge. D. OE warranty: (10 Points for Ford/ 5 points for GM or Dodge/ All Others Manufactures 2 Points) Do you have the ability to perform in house warran ty repairs for any of the following manufacturers? Ford _____ GM _____ Dodge _________ Other _______ E. Facility Location: (10 Points if Local Business {Or dinance Section 16 regarding Local Preference}/ 0 P oints if not) Repair Facility Located within city Limits Yes__X___ No_______ Repair facility must be within the City of Miami Ga rdens or within Two (2) miles of any border line in order to be considered. F. (5 points for monetary contributions to Local School s in accord with Section 1.0, Paragraph 1.48.)