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Home My WebLink About2012-096-1691 - P.O. to Wingerter Laboratories Inc 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 11, 2012 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1 st Reading 2 nd Reading X Public Hearing: Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: Quotation dated November 15, 2011 Threshold InspectionServices for CMG Municipal Complex Construction X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev. Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO WINGERTER LABORATORIES, INC., IN AN AMOUNT NOT TO EXCEED FIFTY ‐EIGHT THOUSAND, EIGHTY DOLLARS ($58,080.00), TO PROVIDE THRESHOLD INSPECTION SERVICES FOR GMP#2 FOR THE NEW CITY OF MIAMI GARD ENS MUNICIPAL COMPLEX; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE Staff Summary: Background: The Miami Gardens City Hall Municipal Complex project is being developed with a phased approach to expedite the design and construction. Phase I of the new construction consists of the Earthwork Package to prepare the site for the construction of the Municipal Complex. On September 14, 2011 the Miami Gardens City Council awarded th e construction for the ITEM K-1) CONSENT AGENDA RESOLUTION P.O. to Wingerter Laboratories, Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Earthwork Package Guaranteed Maximum Price #1 (GMP #1) in the amount of $1,563,397 to Skanska USA Building (Resolution No. 2011 ‐144 ‐1537). The threshold inspection services were provided successfully by Wingerter Laboratories, Inc. for all of the GMP #1. Phase 2 of the project consists of the actual construction for the City Hall building, Police Department building, Mechanical building, Parking Garage and the Off ‐Site Roadway Improvements. The total costs for the Phase was developed into Guaranteed Maximum Price #2 (GMP #2) by Skanska USA Building. The City reached an agreement with Skanska USA Building and the Notice of Award was issued on June 4, 2012. Current Situation: The Florida Building Code (FBC) requires construction of the Municipal Complex buildings to be monitored and documented by a certified “Threshold Inspection” firm. The City staff requested a proposal from Wingerter Laboratories Inc. for the required threshold inspection services for the GMP #2 construction. It is recommended that the threshold inspection services for GMP #2 are provided by Wingerter Laboratories Inc. which is the same firm that provided these services for the GMP # 1. City Staff requested that Wingerter Laboratories, Inc. submit a quote for services. This will ensure the integrity of the inspection and testing services. Their quote was evaluated for compliance with the construction documents. Proposed Action: It is recommended that the City Council approve the attached resolution authorizing the City Manager to issue a purchase order to Wingerter Laboratories, Inc., located in North Miami, Florida, in an amount not to exceed $58,080.00 to provide Threshold Inspection services for GMP #2 of the new CMG Municipal Complex. Attachments: Attachment A – Wingerter Laboratories Inc. proposal dated November 15, 2011 1820 N.E. 144 th Street P.O. Box 611450 North Miami, FL 33261-1450 (305) 944-3401 1-800-345-SOIL Fax: (305) 949-8698 Broward: (954) 764-0472 Dispatch Fax: (305) 949-1328 STEEL CEMENT CONCRETE PAVEMENT INSPECTIONS TEST BORINGS SPECIFICATIONS Established 1949 November 15 th , 2011 City of Miami Gardens Attn: Mr. Brandan DeCaro, RA Capital Improvement Projects Division 1515 NW 167th Street, Building 5, Suite 200 Miami Gardens, FL 33169 RE: Professional Threshold Inspection, Ma terials Testing and Geotechnical Services Project: City of Miami Gardens Municipal Complex Intersection of NW 27 th Avenue & 187 th Street , Miami Gardens, Florida Dear Mr. DeCaro: In accordance with your request and our meeting, WINGE RTER LABORATORIES, INC. (WLI) is pleased to present our scope of services and fees for the above referenced project. All estimated fees are based on the structural building schedules and preliminary drawings provided at the time of our meeting. Our proposed Scope of Services and Estimated Quantities are listed below. SCOPE OF SERVICES AND FEES INSPECTION SERVICES A. THRESHOLD INSPECTIONS Threshold Inspection services will be provided in accor dance with Section 553.79(5) of the Florida Statues. The responsibility of the Threshold Insp ector is to inspect all the structural load bearing components of the project in accordance with the Threshold Inspector's Plan and The Florida Building Code. The Threshold Inspector will observe that the work is executed in compliance with the permitted official contract documents. The official documents are defined as the permitted plans, recorded addendum, and the specifications with all amendments, thereto, including the structural inspections plan prepared the Engineer of Record. We plan to perform our inspections on an as needed basis, whenever the General Contractor is ready we will visit the site to perform the required inspections. Inspectors will be available to provide services on weekends and beyond the regular 8 hour per day scope as requested by the city. Limitations The Threshold Inspector is responsible only in regard to the structural elements of the building, primary and secondary structural framing system and all items included in the Speci al Inspection Plan prepared by the Engineer of Record. Does Not include: Site Inspection, Precast Plant Inspection, Materials Strength Testing or Foundation Testing, Monitoring of Slab or Founda tion Pours, all of which are part of the City of Miami Gardens Concrete Placement Inspection and Testing Contract. 1820 N.E. 144 th Street P.O. Box 611450 North Miami, FL 33261-1450 (305) 944-3401 1-800-345-SOIL Fax: (305) 949-8698 Broward: (954) 764-0472 Dispatch Fax: (305) 949-1328 STEEL CEMENT CONCRETE PAVEMENT INSPECTIONS TEST BORINGS SPECIFICATIONS Established 1949 City of Miami Gardens November 15 th , 2011 Page 2 of 4 A. THRESHOLD INSPECTIONS (Based on Fee Schedule) Threshold Inspector (Min. 2 Hours, Portal to Portal + Reporting Time) $85.00/Hour Robert H. Schuler, P.E., P.G. our chief engineer will be the Threshold Engineer. Threshold Inspector's Designee (Min. 2 Hours, Portal to Portal + Reporting Time) $55.00/Hour Daniel Goldman, Leon Chin-You and Dave Walker (Miami Gardens Resident) will be the designee’s. Phase II: City Hall including Parking Garage & Mechanical Building Estimated 12 month structural building schedule based on our meeting. 1. Threshold Inspector's Designee: 12 Months x 4 Weeks x 3 days/week x 4 hrs/day = 576 Hrs Estimate Five Hundred Sixty-seven (576) Hrs. x $55.00/Hr.= $31,680.00 Threshold Inspector Estimate Sixty (60) Hrs. x $85.00/Hr. = $5,100.00 Total = $36,780.00 2. Post Tensioning Inspections The responsibility of the Post Tensioned Concrete Inspector is to inspect all post-tensioning operations and tendon placement in accordance with ACI-318 and project specifications. The Post Tensioned Concrete Inspector will also witness all cable stressing, measure elongations and submit this data on detailed post tensioning logs. The Post Tensioned Concrete Inspector will inspect all stressing equipment and verify that all have current calibrations. The Post Tensioned Concrete Inspector will observe that the work is executed in compliance with the permitted official contract documents. The official documents are defined as the permitted plans, recorded addendum, and the specifications with all amendments, thereto, including the structural inspections plan prepared the Engineer of Record. All reports and logs will be signed and sealed by a Florida Registered Professional Engineer. Estimated 4 Days x 10 Hrs./Week x $50.00/Hr. = $2,000.00 1820 N.E. 144 th Street P.O. Box 611450 North Miami, FL 33261-1450 (305) 944-3401 1-800-345-SOIL Fax: (305) 949-8698 Broward: (954) 764-0472 Dispatch Fax: (305) 949-1328 STEEL CEMENT CONCRETE PAVEMENT INSPECTIONS TEST BORINGS SPECIFICATIONS Established 1949 City of Miami Gardens November 15 th , 2011 Page 3 of 4 Phase III: Police Department Estimated 3 additional months in advance of the Division II structural building schedule based on our meeting. The remainder of the inspections will be performed under Phase II. Threshold Inspector's Designee: 3 Months x 4 Weeks x 3 days/week x 4 hrs/day = 144 Hrs Estimate One Hundred Forty-four (144) Hrs. x $55.00/Hr . = $7,920.00 Threshold Inspector Estimate Twenty (20) Hrs. x $85.00/Hr. = $1,700.00 Total = $9,620.00 Total Base Cost = $ 48,400.00 10 % Contingency = $ 4,840.00 10% Overtime Allowance = $ 4,840.00 Total Estimated Cost = $58,080.00 All quantities are estimates only base on the reviewed of pl ans and specs supplied by the contractor; the client will be billed for actual quantities performed. The actual fees will be billed on a quantity basis in accordance with the rates shown within the budget. The total estimated fee would not be exceeded without due cause and your prior authorization. The services covered by this proposal will be performe d in accordance with our attached “Standard Terms and Conditions”. All services should be scheduled by no late r than 3:30 PM on the prior business day. If jobs are cancelled upon technician =s arrival minimum test charges will be app lied. Prices are based on a normal scheduled weekday hours from 6:00 AM to 6:00 PM at no additional char ge. Overtime rates will be ch arged at the rate of 1 ½ times the unit rate for testing conducted on Saturdays and Sundays. Major Holidays would be charged at 2 x the standard rate. Report Commitments: All final signed and sealed reports will typically be issued within 2 weeks of inspection. Inspector logs will be signed by all inspectors and engineers as required by The Florida Building Code. Field copies of reports will be left when available to City Personnel. City of Miami Gardens November 15 th , 2011 1820 N.E. 144 th Street P.O. Box 611450 North Miami, FL 33261-1450 (305) 944-3401 1-800-345-SOIL Fax: (305) 949-8698 Broward: (954) 764-0472 Dispatch Fax: (305) 949-1328 STEEL CEMENT CONCRETE PAVEMENT INSPECTIONS TEST BORINGS SPECIFICATIONS Established 1949 Page 4 of 4 Thank you for the opportunity to submit our scope of services and fees for the above referenced project. Should you have any questions, please do not hesitate to c ontact us at (305) 944-3401, Ex tension 401 or via E-mail Leon@wingerterlab.com . Yours Truly, WINGERTER LABORATORIES INCORPORATED _____________________________________ Leon C. Chin-You, B.N. Vice President Accepted By: ______________________________ Date: ____________________________ Name & Title: _____________________________ Firm: ____________________________