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2012-097-1692 - P.O. to GFA International Inc.  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 11, 2012 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1 st Reading 2 nd Reading X Public Hearing: Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #:ITB# 08 ‐09 ‐047 Quotation –Q ‐12 ‐005 GFA International Inc.Testing Services for CMG Municipal Complex Construction X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department: Capital Improvements  Short  Title:  A  RESOLUTION  OF  THE  CITY  COUNCIL  OF  THE  CITY  OF  MIAMI  GARDENS, FLORIDA, AUTHORIZING  THE  CITY  MANAGER  TO  ISSUE  A  PURCHASE  ORDER  TO  GFA  INTERNATIONAL, INC., IN  AN  AMOUNT  NOT  TO  EXCEED  SEVENTY ‐THREE  THOUSAND, FIVE  HUNDRED  SIXTY ‐TWO  DOLLARS  AND  SEVENTY ‐EIGHT  CENTS  ($73,562.78), TO  PROVIDE  INSPECTION  AND  TESTING  LAB  SERVIC ES  FOR  CONSTRUCTION  OF  THE  NEW  CITY  OF  MIAMI  GARDENS  MUNICIPAL  COMPLEX; PROVIDING  FOR  THE  ADOPTION  OF  REPRESENTATIONS; PROVIDING  FOR  AN  EFFECTIVE  DATE.  Staff  Summary:  Background:  The  Miami  Gardens  City  Hall  Municipal  Complex  project  is  being  developed  with  a  phased  approach  to  expedite  the  design  and  construction.  Phase  2  of  the  project  consists  of  the  actual  construction  of  the  City  Hall  building, Police  Department  building, Mechanical  building, Parking  Garage  and  the  Off ‐Site  Roadway  Improvements. The  total  cos ts  for  this  Phase  was  ITEM K-2) CONSENT AGENDA RESOLUTION P.O. to GFA International, Inc.   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   developed  into  Guaranteed  Maximum  Price  #2  (GMP#2) by  Skanska  USA  Building. The  City  reached  an  agreement  with  Skanska  USA  Building  and  the  Notice  of  Award  was  issued  on  June  4, 2012.   Current  Situation: Council  awarded  a  contract  to  GFA  International  Inc. for  continued  services  under  ITB# 08 ‐09 ‐047  entitled  “Inspection  and  Testing  Laboratory  Services” to  provide  inspection  and  testing  services  for  city  projects. The  testing  services  that  GFA  International, Inc., would  provide  for  the  CMG  Municipal  Complex  are  for  Vibrio  Compaction, Roofing, Fire  Proofing, and  Engineering  Services.  GFA  International, Inc. provided  the  lowest  quotations  for  several  categories  for  Testing  and  Laboratory  services.  ITB#08 ‐09 ‐047  will  expire  August  28, 2012; however, GFA  International, Inc. has  agreed  to  maintain  the  quoted  prices  and  the  same  terms  and  conditions  throughout  the  duration  of  the  project.  This  will  ensure  the  integrity  of  the  inspection  and  testing  services. The  attached  quotation  associated  with  GMP  #2  was  evaluated  for  compliance  with  the  contract  documents  and  pricing  provided  under  ITB# 08 ‐09 ‐047.  Proposed  Action:  It  is  recommended  that  the  City  Council  approve  the  attached  resolution  authorizing  the  City  Manager  to  issue  a  purchase  order  to  GFA  International, Inc., located  in  Coral  Gables, Florida, in  an  amount  not  to  exceed  $73,562.78  to  provide  Inspection  and  Testing  Lab  services  for  Vibro  Compaction, Roofing, Fire  Proofing, and  Engineering  Services  for  the  construction  of  the  new  CMG  Municipal  Complex. Attachments:  Attachment  A  – GFA  International  Quotation  No. Q ‐12 ‐005, dated  June  7, 2012   1 Mr. Cit y 151 5 Buil d Mia m Pho Re: De a GF A Our suc c hig h you r GF A Ch a buil d foot p by G and cas t vibr o gar a dee p writ t rep o A rc h Tes t GF A 215 Wallace D Brandon D y of Miami 5 NW 167 t h d ing 5, Sui t m i Garden s ne: (305) 6 Propos a Future C Interse c Miami D Propos a a r Mr. DeC a A Internati o professio n c ess, both h est levels r considera A understa n a mber Hall d ing with a p rint area o G FA at the Chamber t panels, o compacti o a ge since t h p foundati o t en commit o rts to the h itect/Engi n t ing & Insp e A anticipat e 1. Cat e 2. Cat e 3. Cat e 4. Cat e 5. Gro s Environme n D rive • Delr a eCaro, Dir e Gardens h Street t e 304 s , Florida 3 3 6 22-8000 a l for Prof e C ity Hall C c tion of N W D ade Cou n a l No. 11-1 a ro: o nal, Inc. n al engine e on schedu of custom e tion. n ds that th e Building w a building a o f approxi m City Hall o n Hall and P o cast-in-pl a o n, grade b h ey will be o n vibroco m ment for th City of Mi a n eer. Signe e ctions. e s that the f e gory 4. V i e gory 10. R o e gory 15. Fi e gory 25. E n s s Conting e Since 1988 n tal • Geotechnic a a y Beach, Flo e ctor of Ca p 3 169 e ssional C C omplex W 27 th Ave n n ty, Florid a 594.00 – R (GFA) ap p e rs, geolog i le and wit h e r service e project w w ith a buil d a rea of a p m ately 44,0 n 12/16/11,o lice Buildi ce floors b eams an d developed m paction, s e issuing o f a mi Garde n d & Seale d f ollowing s e i bro Comp a o ofing re Proofin g n gineering e ncy Fee - a l • Construction M rida 33444 •O FFICES T H p ital Proje c C onsulting n ue & 187 t a R EV 06/07/2 p reciates t h i sts, and o h in budget. and client PROJEC T w ill consist d ing area o p proximatel y 00 Sq. Ft. Geo Rep o ng will con and roof d precast s by a prec a s lab-on-gra d f all test re s n s, (2) tw o d Reports W SCOPE e rvices will a ction g Service A dditional M aterials Testing •• (561) 347-0 0 H ROUGHOUT F c ts Services t h Street 2 012 h e opportu n perations s We are p satisfactio n T DESCRI P of the ne w o f approxi m y 67,000 S and a Me c o rt by URS sist of con c . The G s tructure. N a st contra c d e, concre s ults and i n o reports t o W ill Be Deli v OF SERV I be require d Testing Florida • Threshold and S 0 70 • (561) 3 LORID A n ity to bec o s taff are d e p roud of ou n , and res p P TION w constructi o m ately 72,0 S q. Ft, a f c hanical B u No. 38702 0 c rete footi n G arage wi N o structu r c to r . The M te masonr y n spections r o the Cont r v ered Withi I CES d for this pr o ’s Leadin g pecial Inspection 3 47-0809 (fax ) Q u o me a part e dicated to r commitm p ectfully s u o n of a th r 0 00 Sq. Ft f ou r -story p u ilding. D o 0 69 dated 2 n gs, slab o n ll consist r al plans w M echanical y unit wall s r eports, an d r actor, and n 7 to 10 D o ject: g Enginee ri s • Plan Review &) • www.te a Ju n u otation N o of your p r making th ent to mai n u bmit the f o r ee-story C ., a three-s p arking ga r o cuments w 2 /25/11. T n grade, c o of deep w ere avail a building wi s . GFA wi d will distri b (1) one r e D ays of Co m ri ng Sourc e & Code Complian c a mgfa.com n e 7, 2012 o . Q-12-00 5 r oject tea m is project a n taining th e o llowing fo ity Hall an d s tory polic e r age with a w ere viewe d he City Ha l o ncrete pre foundatio n a ble for th e ll consist o ll provide a b ute (2) tw o e port to th e m pleting th e e c e 5 m . a e r d e a d l l -n e o f a o e e Future City Hall Complex 06/07/12 Proposal No. 11-1594.00 REV 06/07/12 Page 2 of 9 1. CATEGORY - 4.VIBRO COMPACTION GFA’s proposed scope of services will include pr oviding an experienced technician at the site to oversee critical aspects of the earthwork su ch as the vibro flotatio n, and documenting site earthwork progress. In addition to the technician , a Staff Engineer will make periodic visits and a Professional Engineer will certify all reports. We wil l work with the site contractor to coordinate the optimal timing. We ask that critical aspects of the site development only occur with the GFA technician present. GFA proposes the following services:  Perform monitoring of vibrocompacti on pursuant to Specification 314514.  Perform four (4) SPT or CPT tests in a test section performed by contractor.  Perform SPT or CPT test at one (1) per 2,500 sq ft. GFA International will only invoice for actual ser vices performed, potentially resulting in a lower final cost. Est. Qty.Estimated Total 85-BVibro Flotation Inspection (4 Hrs. Min.)$55.00/Hour60$3,300.00 90-A Mobilization of Truck-Mounted Drill Rig [If site is NOT Accessible & Special/Add'l Equipment is Required to Reach the Penetration Point(s), add'l fees may be charged upon Approval of the City]$200.00 /Per Job 2$400.00 95 Boring Standard Penetration without Casing ASTM D-1586; Penetration Depth 0' to 50'$8.00 /Per Foot 120$960.00 116-J Closing Holes with Grout/Approved Method(s) to Safeproof Site [Safeproof to be Accomplished Before Laboratory Leaves the Site(s)]$3.00 /Per Foot 120$360.00 120-N Geotechnical Engineering Evaluation & Report of Existing Soil with Respect to Allowable Bearing Capacity $80.00/Hour15$1,200.00 85-BVibro Flotation Inspection (4 Hrs. Min.)$55.00/Hour200$11,000.00 90-A Mobilization of Truck-Mounted Drill Rig [If site is NOT Accessible & Special/Add'l Equipment is Required to Reach the Penetration Point(s), add'l fees may be charged upon Approval of the City]$200.00 /Per Job 4$800.00 95 Boring Standard Penetration without Casing ASTM D-1586; Penetration Depth 0' to 50'$8.00 /Per Foot 440$3,520.00 116-J Closing Holes with Grout/Approved Method(s) to Safeproof Site [Safeproof to be Accomplished Before Laboratory Leaves the Site(s)]$3.00 /Per Foot 440$1,320.00 120-N Geotechnical Engineering Evaluation & Report of Existing Soil with Respect to Allowable Bearing Capacity $80.00/Hour60$4,800.00 $27,660.00 DescriptionRate 4. VIBRO COMPACTION ESTIMATED VIBRO COMPACTION TOTAL:Mechanical Building Parking Garage Future City Hall Complex 06/07/12 Proposal No. 11-1594.00 REV 06/07/12 Page 3 of 9 Billing will be for actual tests performed per the unit fee schedules presented above. The above unit rates and/or hourly rates do not include any overtime work. Overtime work (scheduled for before 7:00 AM or going past 4:00 PM Monday through Friday, more than 8 hours in one day, more than 40 hours in one week, or anytime on Satur days, Sundays, or Holi days), will be charged at the standard rate times 1.5. Technician Time will be charged in the ev ent that the Contractor’s work is not ready for testing/inspection upon arrival of GFA’s representative, or if our minimum testing frequencies specified herein cannot be achieved. A typed report, signed and sealed by a State of Flor ida Registered Professi onal Engineer will be provided. In accordance with Florida Statues C hapter 471 and the rules of the Florida Board of Professional Engineers (Chapter 61G 15), a Professional Engineer is required to perform a thorough review of each report before affixi ng his seal and signing for certification for each report’s validity Please note that GFA’s services do not include supervis ion or direction of the actual work. Also, be aware that neither t he presence of our field repr esentative nor the observation and testing by our firm shall imply GFA’s responsibility for defects discovered in the construction work. It is understood that GFA will not be responsible for job or site safety on this project. Job site safety will be the sole responsibility of the contractor. 2. CATEGORY - 10.ROOFING GFA will perform Roofing Inspections with a BPR-cer tified inspector and/or a RCI-certified Registered Roof Observer periodically during the roof system installation. The in spector to issue written report(s) signed and sealed by a State of Flor ida Registered Professi onal Engineer. Services to be performed on City Hall, Police Building and Mechanical Building. It is underst ood that the roofs shall be an adhered single ply roof system. Future City Hall Complex 06/07/12 Proposal No. 11-1594.00 REV 06/07/12 Page 4 of 9 GFA International will only invoice for actual ser vices performed, potentially resulting in a lower final cost. Est. Qty.Estimated Total 193Per Job Min.$600.00Per Job Min.1$600.00 194Per Square Feet$0.10Per Sq. Ft.36,000$3,600.00 195Per Job Min.$500.00Per Job Min.1$500.00 196Per Square Feet$0.25Per Sq. Ft.36,000$9,000.00 201-LBonded Pull Test (Min. of 3 tests)$140.00Per Test7$980.00 202-MEngineer's Report$85.00Per Hr8$680.00 193Per Job Min.$600.00Per Job Min.1$600.00 194Per Square Feet$0.10Per Sq. Ft.22,215$2,221.50 195Per Job Min.$500.00Per Job Min.1$500.00 196Per Square Feet$0.25Per Sq. Ft.22,215$5,553.75 201-LBonded Pull Test (Min. of 3 tests)$140.00Per Test6$840.00 202-MEngineer's Report$85.00Per Hr8$680.00 193Per Job Min.$600.00Per Job Min.1$600.00 194Per Square Feet$0.10Per Sq. Ft.4,200$420.00 195Per Job Min.$500.00Per Job Min.1$500.00 196Per Square Feet$0.25Per Sq. Ft.4,200$1,050.00 201-LBonded Pull Test (Min. of 3 tests)$140.00Per Test3$420.00 202-MEngineer's Report$85.00Per Hr4$340.00 $29,085.25 POLICE BUILDING G. Visual Inspections J. Nuclear Moisture Testing DescriptionRate 10. ROOFING G. Visual Inspections H. Infrared Survey (Mobilization of Equipment)CITY HALL COMPLEX J. Nuclear Moisture Testing ESTIMATED ROOFING TESTING TOTAL:H. Infrared Survey (Mobilization of Equipment)J. Nuclear Moisture Testing MECHANICAL BUILDING G. Visual Inspections H. Infrared Survey (Mobilization of Equipment) Future City Hall Complex 06/07/12 Proposal No. 11-1594.00 REV 06/07/12 Page 5 of 9 3. CATEGORY – 15.FIRE PROOF INSPECTIONS GFA will perform Fire Proof Inspections (ASTM E605) as required. GFA will provide inspectors that are licensed and certified under Fl orida Statutes Chapters, 468, 471 or 481. The services GFA proposes to provide will include t he required inspections for the refe renced project, as outlined within Section 109 of the Florida Buil ding Code, Florida Statute 468 r egarding building inspection and requirements FBC 2122.1, FBC 1 04.6.4.1 & FBC 2510.6.4.5. GFA understand the scope includes a qualified Inspector to perform tests to evaluate the spray-on fireproofing te st that will include: thickness and density in accordance to specifications . Daily Inspection report s containing results of inspections and tests, signed and s ealed by a state of Florida Regi stered Professional Engineer. The services are to be performed on Police Building, City Hall Building, and the Mechanical Building. Est. Qty.Estimated Total 244-15A.1One Day (8 Hrs) (8 AM to 5 PM)$45.00Per Hr28$1,260.00 246-15A.3 Laboratory Unit Weight Test of Fireproofing Coating per ASTM E-605 (Min. of 3 tests)$45.00 Test6$270.00 247-15A.4Field/Cohesion Test per ASTM E-736$45.00Test6$270.00 244-15A.1One Day (8 Hrs) (8 AM to 5 PM)$45.00Per Hr28$1,260.00 246-15A.3 Laboratory Unit Weight Test of Fireproofing Coating per ASTM E-605 (Min. of 3 tests)$45.00 Test6$270.00 247-15A.4Field/Cohesion Test per ASTM E-736$45.00Test6$270.00 244-15A.1One Day (8 Hrs) (8 AM to 5 PM)$45.00Per Hr4$180.00 246-15A.3 Laboratory Unit Weight Test of Fireproofing Coating per ASTM E-605 (Min. of 3 tests)$45.00 Test3$135.00 247-15A.4Field/Cohesion Test per ASTM E-736$45.00Test3$135.00 $4,050.00 15. FIRE PROOFING DescriptionRate A. Inspection of Sprayed-On Fireproof Coating on Structural Steel ESTIMATED FIRE PROOF INSPECTION TOTAL:City Hall Complex Police Building Mechanical Building GFA International will only invoice for actual ser vices performed, potentially resulting in a lower final cost. Future City Hall Complex 06/07/12 Proposal No. 11-1594.00 REV 06/07/12 Page 6 of 9 4. CATEGORY – 25. ENGINEERING SERVIES GFA understands that Engineering Serv ices will be required at the project location. GFA will provide inspectors that are licensed and certifi ed in the State of Flor ida, as well as other personnel to support the Engineers.  Provide Engineering and Cle rical Services for reporti ng and managing work of GFA Personnel. Est. Qty.Estimated Total 291-A Draftsperson (C.A.D. Operator)$45.00/ Hour4$180.00 292BProfessional Engineer$85.00/ Hour10$850.00 293-CEngineer$70.00/ Hour2$140.00 295-EClerical / Administrative$35.00/ Hour4$140.00 296-FProject Manager$65.00/ Hour10$650.00 291-A Draftsperson (C.A.D. Operator)$45.00/ Hour2$90.00 292BProfessional Engineer$85.00/ Hour2$170.00 293-CEngineer$70.00/ Hour2$140.00 295-EClerical / Administrative$35.00/ Hour4$140.00 296-FProject Manager$65.00/ Hour2$130.00 291-A Draftsperson (C.A.D. Operator)$45.00/ Hour4$180.00 292BProfessional Engineer$85.00/ Hour10$850.00 293-CEngineer$70.00/ Hour2$140.00 295-EClerical / Administrative$35.00/ Hour4$140.00 296-FProject Manager$65.00/ Hour10$650.00 291-A Draftsperson (C.A.D. Operator)$45.00/ Hour4$180.00 292BProfessional Engineer$85.00/ Hour2$170.00 293-CEngineer$70.00/ Hour2$140.00 295-EClerical / Administrative$35.00/ Hour10$350.00 296-FProject Manager$65.00/ Hour10$650.00 $6,080.00 DescriptionRate 25. ENGINEERING SERVICES ESTIMATED ENGINEERING SERVICES TOTAL:City Hall Complex Mechanical Building Police Building Parking Garage GFA International will only invoice for actual ser vices performed, potentially resulting in a lower final cost. Future City Hall Complex 06/07/12 Proposal No. 11-1594.00 REV 06/07/12 Page 7 of 9 5. GROSS CONTINGENCY FEE –ADDITIONAL TESTING GFA understands that additional testing may be requir ed for the Future City Hall Complex. In anticipation of any additional testing or inspecti ons not covered in the abov e quote, GFA will provide a contingency quote of 10%. All rates for testing and inspections under the contingency section shall be billed at the same rates as quoted in the abov e proposal. Please note any additional testing or inspections surpassing the 10% contingency fee sh all be billed separately to the City of Miami Gardens. Description Estimated Total Contingency Fee $6,687.53 $6,687.53 Rate GROSS CONTINGENCY FEE - ADDITIONAL TESTING ESTIMATED TOTAL:10% Additional Testing/Inspections If Requested By City GFA International will only invoice for actual ser vices performed, potentially resulting in a lower final cost. CONDITIONS AND QUALIFICATIONS These services include an engineering technician or inspector, field sampling, travel, test equipment and a typed report signed and sealed by a State of Florida Regist ered Professional Engineer. The rates for professional engineering services apply to report review, site visits and meetings, consultations, engineering letters, and le tters of intent and certification. Please note that the overall cost of constructi on quality control program s is dependent upon the contractor’s scheduling, weather and other factors beyond our contro l. However, you will only be invoiced for services rendered. Hourly rates will be charged in whole hour increments with fractions of an hour rounded up to the next full hour. All hourly labor rates are portal to portal. GFA will provide detailed invoices on completed work . Our terms are net 30 days. All GFA services must be paid in full, including final letter, prior to delivery of any Final Letters of Compliance. The pricing contained herein is in accor dance with. Additional items not lis ted in this proposal will be quoted upon request. Reports wil l be distributed promptly to a maximu m of five (5) interested parties without charge (Ex: Building Department , Owner, and Contractor). Additi onal reports will be billed at 1% of the monthly invoice for each additional party. All GFA services must be paid in full, including final letter, prior to delivery of any Final Letters of Compliance. Futu r Prop o A ll s To i The agr e and GF A me m que s Fro m GF A CA # Th o Vic e r e City Hall C o o sal No. 11-1 5 s ervices wi l nitiate ser v Terms a e ement fo r an origin a A appreciat m ber of th e s tions or c o m our tea m A Internat i #4930 o mas Ortn e e President o mplex 5 94.00 REV 0 6 l l be cond u v ices, plea s nd Conditi r m must b a l copy m u es the opp e project t e o mments. m to yours ,i onal, Inc. e r – Branch M 6 /07/12 u cted in ac c s e complet e ons are p e receive d u st be rec e ortunity to e am. Ple a , M anage r A UT H c ordance w e and retu r p art of thi s d by GFA v e ived befo r C submit thi s a se conta c H ORIZATI O w ith this pr o r n the inclu s agreem e v ia fax or e r e comple t C LOSING s proposal, c t the und e O N o posal and ded Propo s e nt. The e mail prio r t ed report s and looks e rsigned a t attached T s al Accept a signed p r to any w o s can be di forward to t 561.347.0 T erms and a nce Agre e p roposal a o rk being p stributed.working wi 0 070 if yo u 06/07/12 Page 8 of 9 Condition s e ment for m a cceptanc e p erforme d th you as a u have an y s . m . e d , a y Future City Hall Complex 06/07/12 Proposal No. 11-1594.00 REV 06/07/12 Page 9 of 9 PROPOSAL ACCEPTANCE AGREEMENT GFA International, Inc. Description of Services Professional Consulting Services Project Name Future City Hall Complex Project Location Miami Dade County, FL GFA Proposal No. 11-1594.00 REV 06/07/12 Proposal Date June 7, 2012 APPROVAL & PAYMENT OF CHARGES : Invoices will be charged and mailed to the account of: Firm: ____________________________ FED ID#____________________________________ Attention: ____________________________________________________________________ Address: ____________________________________________________________________ Telephone: ______________________________ Fax: ________________________________ Email: _______________________________________________________________________ AUTHORIZED SIGNATURE: ____________________________________________________ PRINTED NAME & TITLE: ______________________________________________________ DATE ACCEPTED: _____________________ (See below for service line acceptance) SERVICES ACCEPTED: Vibro Compaction Roofing Fire Proofing Engineering Gross Contingency Fee (Initial accepted service line) PROPERTY OWNER IDENTIFICATION : (If other than above) Name: ______________________________________________________________________ Address: ____________________________________________________________________ Telephone: ______________________________ Fax: ________________________________ GFA International (GFA) reserves the right to withhold all repor ts until such time as we receive a signed Proposal Acceptance A greement or other written authorization referencing this in its entirety. This AGREEMENT, the proposal and terms and conditions constitute the entire agreement between the client and GFA, and supersede all prior wri tten or oral understanding. Pleas e note that pricing is valid for a period of ninety (90) days from proposal date. The above signed, having full legal authority to bind the Client identified in the foregoing Proposal Agreement, has read the f oregoing Proposal Agreement and hereby agrees to all of the terms and conditions contained in GFA’s Standard Terms and Conditions attached hereto as Exhibit “A” which are incorporated herein by reference as a fundamental and material part of the Proposal Agreement. The Client agrees and understands that GFA’s Standard Terms and Conditions have been est ablished in large measure to allocate certain risks between C lient and GFA, and GFA will not initiate service without Client’s executi on below agreeing to the terms of the Proposal Agreement and the Standard Terms and Conditions and other terms and condi tions set forth in this Agreement.